CITY COUNCIL MEETING December 14, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Justin Cope, Public Works, and Fire Chief Mike McGee.

The minutes of the November 9, 2021 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. The minutes of the November 19, 2021 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Klone. The motion carried. Bills from the month of November 2021 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.

Resolution 2021-07 was presented to Council for consideration. The resolution approves a contract with the new building inspector and authorizes the Mayor to sign the contract. Councilmember Anderson moved to approve Resolution 2021-07, seconded by Councilmember Witt. Motion carried.

Laurel Holland, J-K Baseball Association secretary addressed Council’s concerns that were brought up at the November meeting. Field maintenance and upkeep is completed by the players after each game. They are considering locking the dugouts between uses, and they will begin checking the bathrooms at the end of each evening. They will install signs reminding players to clean up seeds, etc. and would like to add a garbage can to each dugout. Council would like the gates to the gazebo area closed during events so no one parks in that area, but it will still be accessible, if necessary, for the ambulance. Players and buses will be told to use the overflow gravel lot for parking during games. The Association would like to install lights at the gravel lot for safety. Matt Anderson and Avista will provide the lights and the wire; Kim Cannon will do the electrical work. A state electrical permit will likely be required. Players will use the old railroad bed to access the lot; Mayor Groseclose will grade it.

Mike McGee, Juliaetta Volunteer Fire Department Chief would like to purchase a wireless hotspot from Inland Cellular, where the City currently has an account. This hotspot would provide wifi to upload necessary reports, and can be taken to fire locations as well. Chief McGee provided a proposal to Council: equipment will be purchased for $129.99 and the monthly connection charge will be $40.00, billed to the City and paid from the department’s budget. Councilmember Anderson moved to allow the hotspot purchase on the City’s account, seconded by Councilmember Dodge. Motion carried.

Ordinance 2021-04, the alcohol beverage license ordinance, was presented to Council for consideration. The ordinance will largely remain the same as the current ordinance, only changing the yearly expiration date, removing the fee from the ordinance, adding the ability to charge a reduced fee for new applicants of less than ninety days, and allowing the Clerk to approve license reissues. New licenses will be approved by Council. Councilmember Klone moved to suspend the rules and have the ordinance read by title only, seconded by Councilmember Anderson. The Clerk read the title. Councilmember Klone moved to accept Ordinance 2021-04, seconded by Councilmember Anderson. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Klone, yes.

The Treasurer advised Council that four 6-month CDs at P1FCU are expiring in December. Current rates are .4%. New rates will be .3% for 6 months and .4% for 12 months. She recommends the City roll over the CDs for 6 more months in hopes the rates improve. Councilmember Anderson moved to roll over the CDs for an additional 6 months, seconded by Councilmember Witt. Motion carried.

Jim Smith was not on the agenda but the Mayor allowed him to address Council. He plans on completing the subdivision process of his property with Planning & Zoning. He has his neighbors’ approval on his plans and none of the property has been sold. The City has previously told him that new building lots have to have 50 feet of frontage on a City street, therefore his road must be brought up to City standards with an engineers approval and then given to the City. He stated that no new building lots have been added past where he widened his private road, that the one new building lot will come off the “improved” corner of roadway. Councilmember Anderson asked him to complete the subdivision paperwork and submit it to Planning & Zoning; they will determine if the subdivision is a major or minor one.

Justin Cope reported the City’s water system received a Total Organic Carbon violation from DEQ for last month. TOCs are not harmful but an amount detected above permit limits is a DEQ violation. He would like to perform some investigative testing in various locations to see if it can be determined where the issue may be originating. The notice required by DEQ will be mailed out with December’s utility bills as a matter of public record. There are no fines for this violation.

Councilmember Anderson thanked all who helped and attended the Light the Park event. Donations were received in the amount of $185.00 and will be used for next year’s lights.

At 7:41 pm, Councilmember Dodge made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.

CITY COUNCIL SPECIAL MEETING November 19, 2021

The special meeting was called to order at 12:03 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Jeff Klone. The purpose of this meeting was to interview and consider entering into a contract with a new building inspector, Tristan Kimball, who owns and operates River City Inspections, LLC.

Mr. Kimball was a building inspector with Asotin County for three years. He is a certified inspector, but still needs Commercial and Plan Review certifications, which he will obtain. In the meantime, Lewiston inspector John Smith will assist with any permits requiring those certifications. Mr. Kimball also has experience and can assist with zoning issues. At this time he has also signed contract with Cities of Kendrick, Grangeville, Cottonwood, and Kamiah, and is being considered at Cities of Craigmont and Nezperce, as well as Lewis County. He has spoken with other Cities regarding their “open” permits; he will clear them for $50 each, or possibly less if the original permit fee was smaller. Council agreed.

Councilmember Anderson moved to accept River City Inspections as the new building inspector, seconded by Councilmember Dodge. All were in favor.

The contract previously signed with Jim Yeoman was reviewed by all parties, and all agree it will be acceptable with name and effective date changes. It will be sent to City Attorney Ken Nagy for his review, and a resolution will be prepared.

At 12:17 pm, Councilmember Anderson made a motion to adjourn. Councilmember Klone seconded the motion and it carried unanimously.

CITY COUNCIL MEETING November 9, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, Public Works, and Fire Chief Mike McGee.

The minutes of the October 12, 2021 meeting were read. Motion to approve was made by Councilmember Witt, seconded by Councilmember Dodge. The motion carried. Bills from the month of October 2021 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.

City of Juliaetta’s contracted building inspector, Jim Yeoman, recently passed away. Tristan Kimball of Lewiston has his own inspection business and has been introducing himself to the Cities Mr. Yeoman formerly contracted with, hoping to earn the position. City of Grangeville has already decided to offer him a contract. He left his resume at City Hall for review but was unable to attend the meeting. Council would like to meet with him in person; a special meeting will be called.

Tawnda Bromley attended on behalf of the J-K Baseball Association. She gave an update of the electrical work done at the park for lights to be installed at the baseball field. The association is still looking for donations or grants to complete the project, with the hopes to hold future tournaments at the site. They have purchased gravel and infield mix, replaced backstops, and installed batting cages at the softball field. Council and Maintenance brought up several issues they’d like addressed. All tools especially drags and harrows must be picked up and put away when not in use. Dugouts need to be kept clean and bathrooms need to be respected by players; no more spitting sunflower seed shells on the floors and in urinals. No one is to park past the gates at the park around the gazebo/playground area. It’s a danger to children who may be present during those times, and people parking on the grass is damaging both the grass and sprinkler system. Ms. Bromley didn’t know that extra parking area is located in the large gravel area just past the softball field. It is a good place especially for players and buses to park, leaving the paved lot for spectators. Signs may need to be installed for others to be made aware of the additional parking area.

Councilor-elect Mark Maland would like to see a yard waste bin to be installed for resident use. This idea has been denied in the past due to misuse of the recycle bins; some people throw their trash in the bins, making it unable to be recycled. Mr. Maland stated that burning leaves is hazardous and illegal. A yard waste bin is available at the bulky waste site the first and third Saturdays of each month, but that may not be convenient for all residents. Mr. Maland suggested, as an alternative to the bin, educating residents on rules for burning, and contacting Latah County Sheriff’s office to have them enforce the code.

The Clerk presented Council with the current alcohol beverage ordinance and outlined changes that should be made, chiefly the yearly license expiration date of December 31 of each year. Latah County’s alcohol beverage licenses are valid February 1 through January 31 of the following year. Other changes include removing the fee amounts from the ordinance, as they are given in the fee resolution that is approved each year, and adding the ability to charge a prorated fee if the license is issued during the year. License renewals will be issued by the Clerk/Treasurer at the direction of the Council, unless it is a new license to be issued. New licenses will be approved by Council. Councilmember Anderson moved to make the discussed changes, seconded by Councilmember Dodge. Motion carried.

As there were only two people running for two Council positions for this year’s election, and because of a new Senate bill passed this year the Clerk may declare those people elected without being on the ballot. Nick Anderson and Mark Maland were declared elected by the Clerk, and will be sworn in at the January meeting. Councilmember Dodge moved to accept the new councilmembers, seconded by Councilmember Witt. Motion carried.

Josh Luscombe reported Christmas lights and décor were being installed and an angel and a nutcracker were purchased to replace a nonfunctioning snowflake and wreath. Justin Cope spoke with IBOL and he is eligible to take his Wastewater Class II test as soon as it can be scheduled.

Councilmember Witt gave an update on the evacuation drill held by the Elementary School; a few drivers drove through areas that were closed by City personnel. She also reported dogs running loose near the school. Councilmember Anderson scheduled the last park light decoration day for November 13. He has spoken with Marilou Markley, who will have some of her dance students perform at the lighting event on November 21. The Kendrick High School choir and/or band may also perform. Cocoa and cookies will likely be for sale by donation.

The Treasurer reported the FY2021 audit has been scheduled for November 18. She also advised Council that 4 CDs will mature in December; the issue will be on the December agenda and Council will decide if they should roll over or be renewed at a longer term.

At 7:56 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL MEETING October 12, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, Public Works, and Fire Chief Mike McGee.

The minutes of the September 14, 2021 meeting were read. Motion to approve with a correction was made by Councilmember Anderson, seconded by Councilmember Dodge. The minutes of the September 21, 2021 special meeting were read. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Witt. Motion carried. Bills from the month of September 2021 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Klone. Motion carried.

Stillman Norton, Keller Associates, addressed Council over speakerphone. City of Juliaetta submitted an application to DEQ in January for funding for a sewer collections study; the application did not score high enough to secure funding. Additional planning grant funds have now been made available through ARPA (American Rescue Plan Act), so now all entities who applied with letters of interest will now be funded. However, this grant only covers 50% of the cost of a planning grant. Currently, no funds are available from USDA for the remaining 50%, but could become available in the future. Therefore, City of Juliaetta would be required to cover the remainder of the cost. The planning study is estimated to cost approximately $75,000. The City has two options. Option 1: Inform DEQ that the City cannot at this time raise the necessary funds and see if they might extend the deadline in the hopes that USDA might, by that time, have additional grant funds. Option 2: Decline DEQ planning study funds at this time and apply at a later date. Council agreed to go with Option 1.

Mr. Norton also gave an update on the Wastewater Treatment Plant project. They are working on a supplemental report to the facility plan to address the temperature aspects of the permit. They are also in the process of drafting a letter to the City with questions that can be asked of local property owners to see if they have any interest in their property being used in a possible land application use.

Kay Roberts of the J-K Heritage Museum presented some signs that the museum would like installed at local historical sites. She would like assistance from maintenance personnel to install the metal posts for the signs. Councilmember Dodge moved to approve putting up the signs, seconded by Councilmember Witt. Motion carried.

A representative from the J-K Baseball Association did not attend.

Josh Luscombe reported Community Day is coming up, when local high school students spend a few hours volunteering their labor in the community. He would like a group to work on trimming brush in alleys. Street signs are still being installed. And USDA’s final inspection of work at the water treatment plant will be on the 13th. He also took and passed the Water Treatment Class 1 certification test.

Justin Cope took down the large flag on Main Street at the request of citizens, as it was damaged. A new flag has been ordered but is on backorder.

Councilmember Witt reported an evacuation drill will be held at Juliaetta Elementary School on October 22; a preparatory meeting will be held October 14. She also spoke with the new music teacher, who is interested in having some of her students perform at the Light the Park ceremony. Councilmember Anderson thanked those who helped hang lights in preparation for Light the Park. There will be at least one more work day, to be determined, before the lights go on at 5:00 pm on November 21.

The Juliaetta Volunteer Fire Department had no report.

At 7:32 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1:b. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Klone, yes; Councilmember Anderson, yes.

Councilmember Anderson moved to return to regular session, seconded by Councilmember Dodge.

At 7:50 pm, Councilmember Klone made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL SPECIAL MEETING September 17, 2021

The special meeting was called to order at 6:01 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. The purpose of this meeting was to hold executive session pursuant to Idaho Code 74-206 subsection 1 : (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student.

At 6:01 pm, Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (b), seconded by Councilmember Dodge. All were in favor.

Councilmember Dodge moved to return to regular session. Councilmember Anderson seconded the motion and it passed unanimously.

At 6:55 pm, Councilmember Anderson made a motion to adjourn. Councilmember Klone seconded the motion and it carried unanimously.

CITY COUNCIL MEETING September 14, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, and Nick Anderson. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe, Public Works, and Fire Chief Mike McGee. Council member Jeff Klone and Justin Cope, Public Works, were absent.

The minutes of the August 10, 2021 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried. Bills from the month of August 2021 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.

Lane Burnette, 1391 Main Street, addressed Council regarding sewer issues on her own property. She would like to replace and reroute the existing sewer line, which will follow the property line rather than cutting across the front of her lot. The old line will be capped and abandoned. Council would like her to cap the line both at her house and as close as possible to the main. Her driveway has also been widened, which covers a manhole. Wilbert Precast has risers to bring up the level of the manhole to grade. The Burnettes will pay for and install the risers, to be inspected by City Maintenance. Councilmember Anderson moved to have Ms. Burnette pay only the $300.00 sewer tapping fee, and to make sure the sewer line is capped as close to the main as possible, seconded by Councilmember Dodge. The motion carried. The sewer work will be completed by the Burnettes and inspected by City Maintenance.

Cynthia Nye, Planning & Zoning chairperson, needs a volunteer from the area of city impact to be appointed to P & Z. The Mayor has a couple people in mind he will speak to. The matter is tabled until October.

Ordinance 2021-03, the Appropriations Ordinance, was presented to Council. Councilmember Anderson moved to suspend the rules and have the ordinance ready by title only. Councilmember seconded the motion. The Clerk read the ordinance title. Councilmember Anderson moved to adopt Ordinance 2021-03, seconded by Councilmember Witt. A roll call vote was held. Councilmember Witt: yes; Councilmember Dodge: yes; Councilmember Anderson: yes. The motion carried.

Resolution 2021-05, the resolution of all fees and rates, was presented to Council. Councilmember Dodge moved to accept Resolution 2021-06, seconded by Councilmember Anderson. The motion carried.

Resolution 2021-06, the procurement resolution, was presented to Council. The procurement policy is required for auditing purposes. CEDA also insures any procurements made by the City for the wastewater system upgrade project are done correctly. Councilmember Witt moved to accept Resolution 2021-06, seconded by Councilmember Anderson. Motion carried.

The Juliaetta Volunteer Fire Department reported earnings this season from work done for Idaho Department of Lands. Fire Chief Mike McGee would like these earnings to be deposited into the Fire Department’s account, rather than the City’s fire department account. Councilmember Witt moved to allow the Fire Department to keep their earnings, seconded by Councilmember Dodge. Motion carried.

A representative from the J-K Baseball Association did not attend.

Councilmember Anderson would like Council to consider streaming and archiving City Council meetings. He would like one camera to face the Council, and another to face any speakers and the audience. He has found someone who will donate the necessary equipment. Councilmember moved to accept Councilmember Anderson’s proposal, seconded by Councilmember Witt. Motion carried.

Josh Luscombe asked Council if individuals performing community service could ride in City vehicles. The Clerk checked with ICRMP for their stance on the issue, and as long as the individual has “permission” from the City-employed driver, it is acceptable. Cities can certainly have their own policies in place, though, for determining who or under what circumstances non-employees are allowed in City vehicles. Councilmember Anderson would like the Mayor or Mayor pro-tem OK each ride along.

Josh Luscombe also reported 60 street and road signs purchased with LHTAC sign grand funds have been installed. New portable school crossing signs were also purchased and are in use. The water plant has been keeping up with water usage. Blower motors were down at the wastewater treatment plant necessitating a call to an electrician. He also cleaned out blower #1 and unstuck a valve. There is no longer a chlorine shortage.

Councilmember Witt wished to thank Josh Luscombe and Justin Cope for repainting the crosswalks at the elementary school.

Councilmember Anderson has heard from many who are enjoying the new mural at the library. He also reported the Light the Park ceremony will be held Sunday, November 21. The lights will go on at 5:00 pm. Local merchant Mark Maland may donate cocoa during the event. Decorating day will be October 9.

The Hill and Valley Garden Club has donated $1000.00 for tree trimming at Centennial Park.

Chief McGee reported the burn ban in Juliaetta still stands. The department would like to flush City hydrants soon, but will wait until late October when hopefully the river is higher.

At 7:37 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL MEETING August 10, 2021

The public hearing was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. The total amount of the FY2022 budget is $4,865,162.00. There was no comment by the public. Public comment was requested also for New/Increased Fees. There was no comment by the public. The public hearing was adjourned.

The regular meeting was called to order. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Fire Chief Mike McGee, and Justin Cope, City Maintenance. Josh Luscombe, City Maintenance was absent.

The minutes of the July 21, 2021 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried. Bills from the month of July 2021 were reviewed. A duplicate payment to McGregor Co. will be removed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.

Kathy Groseclose contacted City Hall as she believed she was misquoted in June 8, 2021 City Council minutes. Upon review, she did not say at the June meeting that she had signed an easement. An amended version of the June 8 minutes was presented to Council for approval. Councilmember Dodge moved and Councilmember Witt seconded to accept the changes to the June 8, 2021 minutes. Motion carried.

An Amendment to Owner-Engineer Agreement with Keller Associates was presented to Council. It has been reviewed by the City Attorney, and the changes were required by USDA Rural Development. Councilmember Anderson moved to accept the contract and allow the Mayor to sign it, seconded by Councilmember Klone. Motion carried.

Council reviewed the Idaho CDBG Agreement which awards a Block Grant in the amount of $500,000. This contract was also reviewed by the City Attorney and Dodd Snodgrass, CEDA, assured Council that he would assist the City in making sure requirements are met. Councilmember Dodge moved to approve the contract and allow the Mayor to sign it, seconded by Councilmember Witt. Motion carried.

Councilmember Anderson moved to approve the FY2022 budget, seconded by Councilmember Klone. Motion carried.

The overtime policy when working holidays was discussed and clarified. It will stand as written in the Personnel Policy. Councilmember Anderson would like to restrict non-City employees from riding in City vehicles for liability reasons. Justin Cope explained on some occasions, people who are serving community service have ridden in City vehicles to help Maintenance. It was suggested their work be restricted to different tasks in which they don’t need to ride in a vehicle. It was also suggested to contact ICRMP to inquire about this issue, and possibly obtain a release of liability or waiver that could be signed in limited circumstances. Councilmember Anderson moved to table the issue until September, seconded by Councilmember Klone. Motion carried.

Discussion was held regarding raises for City employees and summer helpers for the next fiscal year. Regarding the summer helpers, Councilmember Dodge moved to start their base pay at $11.00 per hour, and returning helpers who made less than that would move to the new base pay. Councilmember Anderson seconded the motion and requested a roll call vote: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Klone, yes. Upon further discussion it was decided to give all other employees a 50¢ per hour raise. Councilmember Klone moved to grant all other City employees a 50¢ raise, seconded by Councilmember Dodge. Motion carried.

Justin Cope reported the water plant is keeping up with resident needs so far, and filtration and disinfectant requirements are being met. The park will be ready for the Blackberry Festival, which, at the date of this meeting, will still be held.

Councilmember Witt reminded all that school will start August 24, and requested the school crossings be repainted before that time. She would also like to see a sign to slow down or similar at the intersection of Old Main Street and Cross Street.

The Clerk asked for any news items to be submitted to the September/October community newsletter.

At 7:57 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL MEETING July 21, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe, City Maintenance, and Fire Chief Mike McGee. Justin Cope, City Maintenance, was absent.

The minutes of the June 8, 2021 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried. Bills from the month of June 2021 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.

Neil Schwartz of TDS addressed Council about laying more fiber optic cable at the water treatment plant. Josh Luscombe expressed frustration about the work that was done previously at the water treatment plant, as well as around Juliaetta. The fiber is laid over the top of City utilities in several locations, which will make future work very difficult. Mr. Schwartz said the company can bury the fiber below existing utilities, and no pedestals will need to be installed. Summit will perform the work, and they will not be allowed to subcontract. Councilmember Klone moved to allow the installation as long as the new fiber optic cable is installed under existing lines, seconded by Councilmember Anderson. Motion carried.

Lisa Hadley spoke to Council about having a splash pad installed at Juliaetta Centennial Park. It could be placed east of the parking lot in the grassy area that was once the volleyball court. Cities of Orofino and Potlatch have also recently installed splash pads: Orofino’s was approximately $44,000; Potlatch’s was $120,000. Kooskia and Lapwai also have splash pads. Dodd Snodgrass, CEDA, added that a Block Grant is available for park projects, and it would not conflict with funding for Juliaetta’s current wastewater project. The application would be due September 2022 to be funded in 2023.

The Amendment to Owner-Engineer Agreement with Keller Associates was not ready to be signed, and will be tabled until the August meeting.

FEMA has provided a sample updated Flood Ordinance, which City of Juliaetta will need to adopt to allow residents to continue to participate in the National Flood Insurance Program. City Attorney Ken Nagy reviewed the ordinance, and believes other changes would need to be made to City Code, including the building code. Additional training would need to be provided for the flood administrator, who will need to be determined. Councilmember Klone moved to begin the process to update the flood ordinance, seconded by Councilmember Dodge. Motion carried.

The Clerk asked Council to approve a new agenda issue deadline of Wednesday before each regular Council meeting. Councilmember Dodge moved to change the deadline for agenda issues to the Wednesday before each meeting, seconded by Councilmember Anderson. Motion carried.

The U.S. Government has approved the new Federal holiday of Juneteenth, which marks the end of slavery in the United States, on June 19. The holiday needs to be added to the current personnel policy. Councilmember Dodge moved to add the Juneteenth holiday, seconded by Councilmember Anderson. Motion carried. Discussion was held regarding the overtime policy for plowing on holidays, City Council meetings, and comp time. Clarifications may need to be made to the personnel policy, but the matter will be tabled until the next meeting so more information can be gathered.

The Mayor would like to give an additional $1 per hour raise to his summer helpers. The Treasurer explained there is no room in the budget for the raise to take effect this fiscal year. Council would like to see a spreadsheet showing what the summer helpers earn, and the issue was tabled until next meeting.

The tentative FY2022 budget in the amount of $4,865,162.00 was presented to Council. Councilmember Anderson moved to adopt the FY2022 budget, seconded by Councilmember Witt. Motion carried. The FY2022 budget hearing will be August 10. The proposed new/increased rates and fees were also reviewed.

Josh Luscombe reported high water usage, but both reservoirs are currently full. Dust abatement was applied July 12.

Councilmember Witt reported a visitor had sent in a $50 donation. She appreciated the Centennial Park and how well the bathrooms were kept. The donation was mistakenly sent to the JCIA, which will reimburse the City for the amount of the donation.

Councilmember Anderson would like to address City vehicles carrying non-employee passengers. This may need to added to the personnel policy, and will be addressed at the next meeting.

Councilmember Dodge has heard of many people driving vehicles on the trail. They should be reported to Latah County Sheriff’s Office.

Fire Chief Mike McGee addressed the burn ban which has been instated since before the 4th of July. He reported no issues, and has received several calls from concerned citizens who are thankful for the ban. The fireworks and burn ban will stand at least until October. He also reported receiving a $1,500 grant from Idaho Department of Lands, which will be spent on equipment for the brush truck. At 8:13 pm, Councilmember Dodge made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.

CITY COUNCIL MEETING June 8, 2021

Amended Minutes of the Juliaetta City Council Meeting

NOTE: the minutes for this meeting of the Juliaetta City Council were previously duly approved in open session on the 21st day of July, 2021. Subsequent to their approval, a resident of the City of Juliaetta who was present for the City Council meeting on the 8th day of June, 2021 contacted the Juliaetta City Clerk and requested that the minutes be amended for the reason that the resident felt that she was misquoted in the minutes. After a review of the recorded transcript of the meeting, it was determined that the minutes should be amended, as set forth herein.

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Justin Cope, City Maintenance, and Fire Chief Mike McGee.

The minutes of the May 11, 2021 meeting and May 18, 2021 special meeting were read. Motion to approve both was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried. Bills from the month of May 2021 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.

Stillman Norton, Keller Associates presented information regarding City of Kendrick’s wastewater issues. Kendrick and Juliaetta both received new NPDES wastewater system discharge permits in 2018. Kendrick is having issues addressing ammonia limits and temperature limits. As Juliaetta is in the beginning stages of upgrading our wastewater plant, Idaho Department of Environmental Quality (DEQ) and USDA Rural Development reached out to Keller Associates to ask if Juliaetta City Council might be willing to work with Kendrick to address these issues jointly, although ammonia is not an issue due to Juliaetta’s treatment plant type. Option 1 proceeds as originally planned to upgrade Juliaetta’s plant. Benefits include facility planning that is already complete, no ammonia limit, more time to address temperature issue, and the bond has already passed. Challenges include a missed opportunity to work with Kendrick, and no opportunity for cost distribution between the two cities, although Mr. Norton admitted that a partnership of this kind would likely not result in lower fees to residents. Option 2 explores joint wastewater options with Kendrick. Benefits could include the communities working together, and depending on what joint processes result from evaluation, possible economy of scale. The challenges are that delaying construction could increase the overall cost, the current facility plan would have to be amended which could add four months of additional time, and an additional bond election may have to be held. Ken Nagy, Juliaetta City Attorney, added that one community taking on another’s wastewater could be tricky legally speaking. Additionally, City of Kendrick has not formally reached out to City of Juliaetta to ask for a joint solution. DEQ will continue to support the Juliaetta wastewater project whether the cities work jointly or not. Therefore, in the interest of making the best decision for Juliaetta citizens, Councilmember Klone moved to proceed with Option 1, seconded by Councilmember Anderson. Motion carried.

Mr. Norton presented a loan offer from DEQ in the amount of $4,315,673.00 for the wastewater project, which was reviewed by the City Attorney. Some clarifications were made by Mr. Norton, including the fact that the operator will not need a higher classification of license to operate the “new” plant, and that certified American iron and steel will be used in construction. Councilmember Anderson moved to adopt Resolution 2021-04, which accepts the loan offer from DEQ, seconded by Councilmember Witt. Motion carried.

Mr. Norton also presented an amendment to the owner-engineer agreement with Keller Associates. This amendment would replace the one signed in February and will include preliminary design, final design, bidding support, construction administration, construction observation, and post-construction services. As the amendment was presented at the meeting, without time for the City Attorney to review, the issue will be tabled until July’s Council meeting.

Lastly, regarding a letter received from DEQ which stated a wastewater planning grant City of Juliaetta applied for would not be funded, Mr. Norton clarified that planning study would cover collection, i.e. sewer lines. The current project is not affected and the City may submit another Letter of Interest in January 2022.

Dodd Snodgrass, CEDA, explained the environmental review, that it states there is no adverse environmental impact by this project. Councilmember Dodge moved and Councilmember Witt seconded to allow the Mayor to sign the environmental review document. Motion carried. Mr. Snodgrass also presented the Grant Administration contract with CEDA for Council consideration. CEDA will be our administrator, working with the City, federal agencies, and engineers with contract documents and labor management. Councilmember Klone moved to accept the grant administration contract, seconded by Councilmember Anderson. Motion carried.

Mike Burrows addressed Council about a high-pressure water event at his home in August 2020. Immediately following the incident, City maintenance had his water heater replaced, some electrical work done, and a pressure reducing valve was installed. Mr. Burrows eventually asked for and received tort claim forms from the City. The claim was denied by ICRMP, a property insurance collaboration of which the City is a member, as the deadline had passed. The City Attorney interjected that the City has no requirement to inform anyone about filing a tort claim. When asked what he was requesting of the City, Mr. Burrows stated he would like the City to pay his bill to CTR, a copy of which was given to the Treasurer. Councilmember Dodge in turn requested copies of the original estimate from CTR, images of the damage, and a letter from Mr. Burrows’ homeowners insurance company stating why they would not pay for the claim. The matter will be tabled until the requested information is received.

Kathy Groseclose asked if any determinations had been made by Council since the special meeting in May. They have not. She stated she spoke to the Mayor and Josh Luscombe, City Maintenance about signing a new easement for the current water line. The Clerk clarified that she was speaking of the line that was installed in 2004. In laying the line, a deviation had to be made from the original location due to some sort of obstacle. At that time Ms. Groseclose had given permission for the deviation, but did not sign a new easement. When asked if the completion of a new easement would satisfy her issues with the City, she concurred.

Justin Cope, City Maintenance, reported that a bid was received for dust abatement services from Envirotech at a cost of 10¢ per square foot. The total cost to apply the treatment to Meadow Drive, Railroad Street, Adams Lane, Lynn Avenue, and Cross Street will be approximately $3,600.00. Councilmember Klone moved to spend $3,600.00 for dust abatement on the discussed roads. Councilmember Anderson seconded the motion, which carried.

The Treasurer reported four CDs that will mature on June 10, 2021 at P1FCU. The CDs currently earn .40% for 6 months, the new rate will be .30% for the same 6-month term. A CD at the same institution is earning 2.45%, as it was locked in at a longer term before rates began falling. She recommends rolling over the CDs for another 6-month term and reevaluate then. Councilmember Dodge moved and Councilmember Klone seconded to roll over the CDs for 6 months. Motion carried.

Since the closure of the Wells Fargo Bank branch in Kendrick, the Clerk and Treasurer have been traveling to Moscow or Lewiston to make weekly deposits. Some bank staff have complained about the number of checks that are usually deposited, because they are asked to scan them all while the Clerk or Treasurer are present. It was suggested that the City purchase their desktop scanner unit and essentially do our own check deposit with Wells Fargo at City Hall. Staff would still need to make an in-person cash deposit once or twice a month. The cost of the scanning unit purchase would be $468.00, and fees to use this service would be an average of $75.81 per month. City Council believes this monthly cost is quite high and asked if it could be reduced. They would also like to see a breakdown of the current costs for the Clerk/Treasurer’s bank trips including mileage. The issue will be tabled until further information is received.

Justin Cope reported on the recent work to move the water meter at James Smith’s property. Mr. Smith expected the work to be done in one day, but it was not able to be completed. He and his contractor completed the move against City policy, but it was inspected by Justin Cope before it was buried. Parts purchased to add two new service line will be returned.

Councilmember Dodge was approached by the Kendrick High School cheerleading squad about having a car wash fundraiser at Juliaetta Centennial Park in the next few weeks. Council approved.

The Clerk requested Council consider approving an agenda issue deadline of the Wednesday before the regular Council meeting each month. It will be discussed at the July meeting.

The Fire Department had no report.

At 9:06 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL SPECIAL MEETING May 18, 2021

The special meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Josh Luscombe and Justin Cope, City Maintenance, Bonnie Whismore, City Treasurer, and Wendy Sandino, City Clerk. The purpose of this meeting was for Council to discuss and determine if any part of a water line, meter, and/or valve should be moved if part of Riverview Drive is widened and a turn-around is created by James Smith on his property.

Mr. Smith explained his plans for his property; his neighbors were all invited to attend this meeting. He recently purchased it from his mother, and would like to retire there, after subdividing part of it into three parcels. One parcel would be 3.9 acres, the other two would be smaller. He has not yet submitted any formal subdivision plans to K J Planning and Zoning Commission, but assured that they would be created by an engineer. He considered running City sewer to each parcel, as the current line does not extend into that area, but it is cost prohibitive. Residents in that area of Old Main Street and Riverview Drive currently have their own septic systems. If a City sewer line was installed, all residents within 300 feet of the line would be compelled to connect to the service.

Mr. Smith has been advised by the P & Z chairperson that if a resident wishes to subdivide property, the properties each must have 50 feet of frontage on a City street. As Riverview Drive is on private property, that requirement cannot be met. In order for Riverview to become a City street, it must be brought up to City standards. Mr. Smith would like to make the necessary upgrades to the roadway, as well as add a turn-around that could be used by City vehicles, emergency vehicles, and anyone else who needs to turn around on that road. A small part of Riverview Drive touches Kathy Groseclose’s property, and she does not want anyone else to trespass on her property. Mr. Smith’s plan also includes widening part of Riverview Drive further onto his own land, so that Ms. Groseclose’s property would be bypassed by everyone else who traverses Riverview Drive, with the possible exception of one family who already have an easement to access their driveway. In order to create this changed roadway, an existing water meter will need to be moved, also on Mr. Smith’s property. Council agreed to this move.

A question was raised as to whether or not sufficient water pressure would be available if future homes are built in the area. An 8-inch water line is currently installed, which is adequate. The City is required to supply 50 pounds of pressure or 150+ pounds in a main line. Any water pressure issues may be from an undersized private supply line or a pressure reducing valve installed on the home.

Damage on Old Main Street that occurred after TDS had in-ground fiber optic lines installed in that area was also discussed; the City will look into this matter.

At 8:34 pm, Councilmember Dodge made a motion to adjourn. Councilmember Klone seconded the motion and it carried unanimously.

CITY COUNCIL MEETING May 11, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Justin Cope, City Maintenance, and Fire Chief Mike McGee.

The minutes of the April 13, 2021 meetings were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried. Bills from the month of April 2021 were reviewed. Motion to approve was made by Councilmember Klone, seconded by Councilmember Witt. Motion carried.

Charles Burke, who requested gravel or dust abatement treatment on Railroad Street did not attend. However, as the matter of dust abatement has been brought before Council previously, Mayor Groseclose suggested obtaining bids for the cost. Councilmember Dodge moved to table a final decision until estimates are received for treating Meadow Drive, Railroad Street, Adams Lane, Lynn Avenue, and Cross Street. Councilmember Anderson seconded the motion, which carried.

Continuing discussion from April’s Council meeting regarding Old Main Street and Riverview Drive, a private road, the Clerk explained that Jayne Smith had since determined her property line does not encompass any part of Old Main Street. The Clerk also provided Council with information about prescriptive easements, which would allow residents who live adjacent to Riverview Drive to continue using it without any special permission, as it has been in use for more than twenty years. Landowner James Smith is considering widening at least part of Riverview Drive, and possibly subdividing his property. Kathy Groseclose, on whose property a part of Riverview Drive touches, will not give permission to Mr. Smith to bring in the necessary “heavy equipment” to do the work, as it will need to touch that part of her property. Council ceased discussion on the matter, as it is a discussion to be held between the two property owners.

Resolution 2021-02 was approved in April, declaring surplus the City’s 1996 Chevrolet pickup. Two sealed bids were opened by the Mayor. Glen Whismore bid $506.00 and Dale Province bid $1,851.00. Councilmember Dodge move to accept Dale Province’s bid of $1,851.00, seconded by Councilmember Witt. Motion carried.

The Clerk explained the need for upgraded City cell phones. Maintenance currently use phones without internet access, so they have calls forwarded to their personal cell phones. The Clerk also uses her personal cell phone to contact Maintenance and the Fire Chief, so it would also be helpful to have a City Hall cell phone. The Treasurer reported currently spending $80.40 monthly at Inland Cellular for services. Upgrading the two current phones and adding a third line would be approximately $200 monthly. Councilmember Dodge moved to upgrade service to three smart phones, seconded by Councilmember Witt. Motion carried.

As iPads have been purchased for Council and Maintenance with CARES Act funding, an iPad user agreement was created. After review, Councilmember Klone would like to change part of the agreement which states passcodes will be given to each user. He would like passcodes to remain private to each user. Councilmember Dodge said all passcodes could be kept in a sealed envelope in the safe in case they are needed. Councilmember Dodge moved to approve the agreement with the above change, seconded by Councilmember Klone. Motion carried.

Justin Cope, City Maintenance, has been approached by two residents complaining the draw that runs behind their homes has become quite overgrown. He was advised to inform them that it is private property, and clean-up work will not be done by the City.

Councilmember Witt would like to see the flagpole on Main Street repainted or replaced. Councilmember Dodge has been asked by Matt Tefft if a memorial bench may be placed on the sidewalk in front of City Hall in memory of Becky Tefft, who was Juliaetta City Clerk from 1991-2012. Mr. Tefft would fund the purchase and installation costs. Council would like to hear his plans at a future meeting. Councilmember Anderson would like to remind residents that motor vehicles, other than those authorized by the City, are not allowed on the trail. The Clerk will post a notice on the City’s facebook page, and add a note to the bills.

The Treasurer advised Council that four CDs currently at P1FCU will mature in June. As interest rates are still low, it may be a good idea to roll them over again for a shorter term.

The Fire Department had no report.

At 7:46 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL MEETING April 13, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Justin Cope and Josh Luscombe, City Maintenance, and Fire Chief Mike McGee.

The minutes of the March 9, 2021 meetings were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried. Bills from the month of March 2021 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.

Juliaetta resident Jim Smith is interested in subdividing his property, as well as possibly transferring ownership of his private road to the City. Nearby residents Kathy Groseclose and Jayne Smith argued that the “city road” Old Main Street may be on their property. At the suggestion from Councilmember Dodge, Councilmember Klone moved to table any further discussion on the subject until next month. Councilmembers can look at the site for review and to determine where the City’s property lies. Councilmember Anderson seconded the motion, which carried.

The FY2022 budget hearing needs to be scheduled. Councilmember Dodge moved to set the date of the hearing for August 10, 2021, seconded by Councilmember Witt. Motion carried.

Resolution 2021-01, the financial controls policy resolution, was presented to Council. Councilmember Klone moved to adopt Resolution 2021-01, seconded by Councilmember Witt. Motion carried.

Resolution 2021-02 was presented to Council, which declares the City’s 1996 Chevrolet pickup surplus property. Councilmember Anderson moved to adopt Resolution 2021-02, seconded by Councilmember Dodge. Motion carried.

Cynthia Nye, J-K Planning and Zoning Commission Chairperson, sent a letter to Juliaetta City Council requesting funds in the amount of $100.00. They requested the same from City of Kendrick. Councilmember Anderson moved to approved the funds request in the amount of $100.00, seconded by Councilmember Witt. Motion carried. Resolution 2021-03, which adopts the City of Juliaetta Personnel Policy, was presented to Council. Councilmember Anderson moved to approve the personnel policy and adopt Resolution 2021-03, seconded by Councilmember Witt. Motion carried.

Josh Luscombe, City Maintenance, reported the recent Sanitary Survey at the water treatment plant went very well. Justin Cope, City Maintenance, reported the purchase and receipt of new safety equipment, including a new emergency flotation device at the water plant and traffic cones.

Councilmember Witt is pleased to see the beginning of construction of the bridge replacement at the north end of Juliaetta, which will include a walkway for pedestrians. Councilmember Dodge reported a successful J-K Ambulance Sausage Feed. Councilmember Anderson would like a meeting to be held between the J-K Baseball Association and Juliaetta City Council to determine duties and responsibilities of the two parties at Juliaetta Centennial Park. The Clerk will contact the Association president to set up a meeting time, and a special meeting may be called for the discussion.

The Treasurer reported receipt of new iPads to be used by Council and City Maintenance for City business. It was recommended by the City’s IT provider that an agreement for care and use accompany each tablet, to be signed by the user.

The Juliaetta Volunteer Fire Department had no report.

At 8:09 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL MEETING March 9, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Justin Cope and Josh Luscombe, City Maintenance, and Fire Chief Mike McGee.

The minutes of the February 8, 2021 meetings were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried. Bills from the month of February 2021 were reviewed. Motion to approve was made by Councilmember Klone, seconded by Councilmember Dodge. Motion carried.

Delta Heath-Simpson and her husband requested of Council a place to sell their home-grown produce from mid-July through October twice a week. They will be selling from their truck, and will not leave anything at the site. Council discussed and agrees that the large gravel lot north of the bulky waste site will be an ideal location; Councilmember Anderson moved and Councilmember Dodge seconded to allow the couple to use part of that lot to sell their produce. Motion carried.

Councilmember Klone moved to approve Keller Associates to prepare the USDA-RD Apply funding application for the wastewater treatment plant improvements, to be submitted by the City. Motion was seconded by Councilmember Dodge and carried.

Council discussed a clarification to the proposed City of Juliaetta personnel policy. No changes were made and it will be adopted pending City Attorney review.

In a discussion at City Hall, Jim Smith requested information about extending the City sewer line from SH 3 to his property at 6101 Old Main Street, which would also allow existing residents in the area to connect, as well as a future possible subdivision. J-K Planning and Zoning Chairperson Cynthia Nye provided her knowledge on the subject. Mr. Smith would pay for the line to be run to his property. More connections would require a larger line, so City of Juliaetta would pay the difference in cost for the larger pipe. If he does decide to run the new sewer line and subdivide, he will have to follow the subdivision process with Planning and Zoning. Public hearings will need to be held; DEQ requires that residents within a certain distance must connect to the line. The property is in the agricultural zone, which limits minimum lot size to one acre. Josh Luscombe, City Maintenance, presented a quote for a new lawnmower to Council. He also reported that new poles will be installed for the radar speed signs. Justin Cope, City Maintenance, will be purchasing new traffic cones, as well as life preservers for the water and wastewater plants. He also reminded Council that the JCIA will be performing highway cleanup on March 14.

The Clerk presented Council with proposed increases in garbage collection rates to view, sent by Latah County Solid Waste. The Mayor would like to declare surplus an out of service city vehicle. City Maintenance should take an inventory to see if anything else should be declared surplus. Finally, the Planning and Zoning Commission needs a member from the Juliaetta area of city impact.

The Juliaetta Volunteer Fire Department had no report.

At 7:44 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL MEETING February 9, 2021

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Justin Cope and Josh Luscombe, City Maintenance, and Fire Chief Mike McGee.

The minutes of the January 12 and January 20, 2021 meetings were read. Motion to approve each was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried. Bills from the month of January 2021 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Klone. Motion carried.

Proposed Ordinance 2021-01, the budget amendment ordinance, was reviewed by Council, and the title was read by the Clerk. Councilmember Klone moved to suspend the rules and have the proposed ordinance pass its first read by title only, seconded by Councilmember Dodge. Councilmember Witt moved to adopt Ordinance 2021-01, seconded by Councilmember Dodge. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Klone, yes.

Tony Matson of Hayden Ross presented the FY2020 financial audit report. Overall, the General Fund is operating with a healthy ending fund balance, but is supporting the Water and Sewer Funds. The recent budget amendment helped. Mr. Matson reported that City accounting is getting more complex, especially with the addition of grants and the bond levy. His firm and the Treasurer have been working on getting the accounting configured correctly at the onset of the project, so they progress smoothly. He suggests the City continue to monitor financial activity each month, as well as take a further look at the allocation of expenses to make sure these expenses are being allocated in the correct fund. The City also underwent its first single audit this year, as we have more than $750,000 in federal grants having been awarded. This is a compliance audit and reviews internal controls around spending. Mr. Matson notified Council that when spending federal grant and loan award funds, cities are required to adopt written procurement policies. Council hopes to review the policy soon.

A letter from Chuck and Dolly Hammond was presented to Council to formally request the de-annexation of a 1.21 acre parcel of their property from inside City limits. Proposed Ordinance 2021-02, which would alter City limits to reflect the de-annexation, was also presented to Council. Councilmember Anderson moved to approve the de-annexation, seconded by Councilmember Dodge. The title of the ordinance was read by the Clerk. Councilmember Klone moved to suspend the rules and have the proposed ordinance pass its first read by title only, seconded by Councilmember Klone moved to suspend the rules and have the proposed ordinance pass its first read by title only, seconded by Councilmember Anderson. Councilmember Klone moved to adopt Ordinance 2021-02, seconded by Councilmember Witt. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Klone, yes.

Juliaetta resident Mark Maland has expressed concerns in the past regarding the recycle bins near the intersection of Third and Railroad Streets. A No Loitering sign has been ordered. Mr. Maland is also concerned about trash in the area. The Mayor regularly picks up trash there, along the trail, and throughout town. Justin Cope, City Maintenance, added that litter seems to be a problem throughout the area, not just at the recycle bins.

An Amendment to Owner-Engineer Agreement, Amendment No. 1, was presented to Council for approval. This amendment is from Keller Associates modifying the original agreement amount of $60,000 for the wastewater planning services study to $660,241 which will include the preliminary design phase to the scope of services. Councilmember Klone moved to accept the amendment and allow the Mayor to sign, seconded by Councilmember Witt. The motion carried.

The updated personnel policy was given to Council to review. Council would also like each employee to review it for their feedback. Councilmember Anderson moved and Councilmember Dodge seconded to send the personnel policy to the City Attorney for his review before adoption. Motion carried.

Josh Luscombe, City Maintenance, reported the Water Line Replacement project is finished; riprap was added around the wet wells and a new hydrant was installed at the water treatment plant. He also added that he has been in contact with someone from Spectrum, who added overhead fiberoptic lines in Juliaetta, to clean up damage and brush left behind where they worked.

Councilmember Anderson thanked the Mayor for taking down most of the Christmas lights at Juliaetta Centennial Park. There are a few strings high up that will be removed as soon as proper equipment is available.

At 8:07 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.

CITY COUNCIL SPECIAL MEETING January 20, 2021

The special meeting was called to order at 5:56 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. The purpose of this meeting was to hold executive session pursuant to Idaho Code 74-206 subsection 1 : (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student.

At 5:56 pm, Councilmember Witt moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (b), seconded by Councilmember Anderson.

Councilmember Anderson moved to return to regular session. Councilmember Dodge seconded the motion and it passed unanimously.

At 6:30 pm, Councilmember Klone made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.

CITY COUNCIL MEETING January 12, 2021

The personnel policy workshop was called to order at 6:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Jeff Klone. Councilmember Anderson suggested changing the separate sick and vacation time to PTO (paid time off). Currently vacation is earned on the employee’s hire anniversary date and sick time is accrued each pay period, with a cap at 240 hours. Council decided to leave vacation and sick time as they are. Vacation time will cap at three weeks after five years. Up to 40 hours of vacation pay can be rolled over after an anniversary date is attained, and it must be used within a year’s time. Extra vacation pay can be cashed out. Bereavement pay will be given for three days, but the employee can use available sick or vacation time as authorized. These and other changes will be made in the sample personnel policy, to be reviewed at the next City Council meeting.

The FY2021 budget amendment public hearing was called to order at 7:00 pm. Funds in the amount of $203,734 were reallocated from the General fund to the Water and Sewer funds for engineering fees and a sewer line blockage repair. There was no comment by the public. The public hearing was adjourned.

The regular meeting was called to order. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, City Maintenance, and Fire Chief Mike McGee. The minutes of the December 8, 2020 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried. Bills from the month of December 2020 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Witt. Motion carried.

Jessica Clemenhagen of the Juliaetta Elementary School Pre-School Program, informed Council of their need to become a licensed provider in order to procure funding. The last step to become licensed is to obtain a letter from the City stating they are in compliance with City Code relating to the operation of a daycare/preschool. City Attorney Ken Nagy needs permission from Council before researching and presenting his findings that the school is or is not in compliance. Councilmember Anderson moved to allow the attorney to do the research, and to issue the appropriate letter when findings are reached. The motion was seconded by Councilmembers Dodge and Klone, and carried.

Juliaetta Fire Chief Mike McGee requested that Council change the name of part of Lynn Avenue, as well as the house numbers of 3-4 swellings in that area, in order to alleviate confusion and delay to law enforcement, fire, and EMS services. An example of this confusion arose when the Fire Department was dispatched to the corner of Lynn Avenue and Hallet Street; there are two such intersections. Mayor Groseclose has concerns about residents having to go through the trouble of changing their addresses. Councilmember Dodge, who works for the United States Postal Service, agrees that it would be a lengthy and difficult process. Mayor Groseclose would like to instead see additional signage erected in the trouble spots. Councilmember Anderson moved to have the supplemental signs installed, seconded by Councilmember Dodge. The motion carried.

Justin Cope, City Maintenance reported the installation of a new hydrant at the water treatment plant, part of work done with funds from Army Corps of Engineers.

The City Clerk reported that funding was approved to be received from the Idaho Rebounds CARES Act. Also, two radar speed signs were ordered and delivered, and will be installed as soon as approval is received from Idaho Transportation Department. The Treasurer informed Council of the upcoming Audit Report in February. A separate audit is being performed due to Federal Funding received for work at the water treatment plant.

At 7:25 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Coe 74-206 subsection 1:(b).

Councilmember Dodge moved to return to regular session, seconded by Councilmember Klone.

At 8:21 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.