The City of Juliaetta has a Mayor-Council form of government. City Council meetings are held on the second Tuesday of each month at 7:00 p.m. in the Council Chambers at City Hall. City Hall is located at 203 Main St. If you would like to be placed on the agenda, please call City Hall at 208-276-7791 before noon the Wednesday before the meeting.

In compliance with the Americans with Disabilities Act of 1990, those requesting reasonable accommodations need to contact City Hall at 208-276-7791.

The public is encouraged to attend any and all City Council Meetings.

2024 MINUTES

The meeting was called to order at 7:04 pm by Mayor Richard Groseclose.  Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland.  Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Ryan Lindhorst, City Maintenance.

The minutes of the December 12, 2023 meeting were read.  Motion to approve all minutes was made by Councilmember Anderson, seconded by Councilmember Maland. Motion carried.  Bills from the month of December 2023 were reviewed.  Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge.  Motion carried.

The Clerk swore in Richard Groseclose as Mayor, Wendi Dodge as Councilor, and Judi Fuller as Councilor, all for four-year terms.  Each signed their oaths of office and were given Certificates of Election.  Discussion was held regarding a new Council President.  Councilmember Dodge moved to nominate Councilmember Anderson as Council President, seconded by Councilmember Fuller.  Motion carried.

Bailee Schnider of Hayden Ross presented the FY2023 audit.  Overall, the audit was favorable; with 24 audit adjustments needed, an improvement from 30 adjustments last year.  Internal controls are all done as recommended.

General Fund

Ending fund balance of $888,772.  Revenues exceeded expenditures at $320,121 and $288,860, respectively.

Water Fund

Carryover balance of $2,034,276. The City is above the minimum working capital recommendation of the Government Finance Officers Association of $32,237.

Sewer Fund

Increased the net position by $648,318 for a carryover balance of $792,315. The City is currently below the minimum working capital recommendation, but has improved each of the last five years.

Sanitation Fund

Carryover balance of $221,253.  The City is above the minimum working capital recommendation.

Ms. Schnider reminded Council that ARPA funds need to be obligated by the end of the current fiscal year, and must be spent by 2026.  Due to the wastewater project, a Single Audit will likely be needed for FY2025.

Approval of Amendment #3 with Keller Engineering, the Owner Engineer Agreement in the total amount of $247,000 for the Wastewater Treatment Plant was initially tabled by motion and second of Councilmembers Dodge and Anderson.  Stillman Norton of Keller Associates joined later in the meeting by phone, to explain the amendment.  SCADA integration services, the programming and panel design, are sometimes bid out during the project.  Instead, Keller Associates would complete this work, including any later issues or questions post project.  This can be a cost savings for the City, due to not being bid out.  The amendment also adds in some federal funding tasks that were originally going to be done by CEDA.  There were several factors that led to CEDA requesting these tasks to be done by Keller Associates instead, but USDA has given their approval of the change.  This amendment was also reviewed by the City Attorney.  Councilmember Dodge moved to approve Amendment #3, seconded by Councilmember Anderson.  Motion carried.

City Attorney Jennifer Douglass joined the meeting by phone, assisting Council to set the fee/reserve for professional services and report on the Petition for Road Validation.  In setting the fee amount, Council should consider how much cost should taxpayers absorb and how much should be borne by the petitioner.  By statute the City is required to have a report prepared by qualified individuals; in this case, Keller Associates will prepare the report at a cost not to exceed $5,000.  Legal expenses must also be considered, as well as time and work done by City staff including mailings and publications.  Ms. Douglass recommended setting a reserve amount that would need to be paid before work begins.  If there are any remaining funds at the end of the process, they will be repaid to the petitioner.  After discussion, Councilmember Anderson moved to set the fee with a reserve to be reimbursed if costs are less, at $9,000.00, seconded by Councilmember Dodge.  Motion carried.  Ms. Douglass will notify Counsel for both parties of the fee.

An Agreement for Professional Services and Task Order by Keller Associates, relating to the Petition for Declaration and Validation of a Public was presented to Council.  Ms. Douglass advised Council if they were to accept it, to do so contingent on prepayment of the reserve fee. Councilmember Anderson moved to approve the contract on condition of prepayment of the fee, seconded by Councilmember Dodge.  Motion carried.

Council continued their conversation regarding employee raises for each license earned.  Supervisor Cope clarified that the Juliaetta operator and backup operator are required to obtain Class I, Class II, and Class III Water Operator Licenses and Class I and Class II Wastewater Operator Licenses.  There are other licenses that employees can also earn, but they are not required to operate Juliaetta facilities. Council could specify that the amount of raise per license depends on if the license is required or not.  The City currently pays two other license holders a $250.00 per month retainer fee, each, for having the necessary licenses.  After discussion, Councilmember Dodge moved to give employees a $2.50/hour raise for each required water and wastewater license earned, seconded by Councilmember Fuller.  Motion carried.  Councilmember Dodge moved to give employees a $1.00/hour raise for a CDL license earned, seconded by Councilmember Fuller.  Motion carried.

The Treasurer suggested to Council that a new copier/scanner/printer be leased from Royal Business.  The Toshiba e-Studio was recommended, at a cost of $102.00 per month plus $22.00 per month for all ink/toner, parts, labor, etc., for a term of 63 months.  This machine is much faster at scanning and printing than our current machines.  Councilmember Fuller moved to lease the Toshiba digital system, seconded by Councilmember Dodge.  Motion carried.

Supervisor Cope reported all the surplus property that was recently sold has been picked up, and he and Ryan Lindhorst are working on palletizing the landscaping blocks.  Mr. Lindhorst reported a recall notice was received for the new dump truck; a sensor is scheduled to be fixed at Jess Ford in Pullman.

There was no report from the Fire Department.

At 8:35 pm Councilmember Dodge made a motion to adjourn.  Councilmember Anderson seconded the motion and it carried unanimously.

The meeting was called to order at 7:00 pm by Mayor Richard Groseclose.  Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland.  Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Ryan Lindhorst, City Maintenance.

The minutes of the January 9, 2024 meeting were read.  Motion to approve the minutes was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.  Bills from the month of January 2024 were reviewed.  Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson.  Motion carried.

Councilmember Fuller asked Council to consider adding the Pledge of Allegiance to every meeting.  It is recited at other surrounding cities’ Council meetings, and she believes it will promote patriotism and unity.  Councilmember Fuller moved to have the Pledge of Allegiance at each meeting beginning in March, seconded by Councilmember Anderson.  Motion carried.

Latah County Sheriff Richie Skiles and Deputy Grasman attended the Council meeting to address some issues that have been reported in Juliaetta.  Regarding complaints about shooting, it is allowed in the County, but not within City limits.  There have also been complaints of homeless people at the park.  Homelessness is not a crime, and unless there is a City Ordinance that closes the park on certain days or times, people can be there.  However, individuals can be “trespassed” and not allowed to be at the park if they are causing damage or other disturbances.  Dumping/littering and drug use are also illegal everywhere.

Christina Mangiapani reported to Council that the Latah County Broadband Coalition has been awarded $15 million for their efforts to bring internet to Latah County.  As Juliaetta already has two internet providers available to residents, those funds will not benefit our City, but she asked that Council continue to offer support to the cause.  She explained that towers may possibly need to be built or fiber optic lines installed in Juliaetta, which was concerning to Council due to the damage that has been caused in the past by companies installing fiber optic services.  Any future construction would need to be approved by Council.  She asked Council to reaffirm their commitment and support by signing Resolution 2024-01 and a Memorandum of Understanding.  There was no motion by Council.

Teresa Ahrendts addressed Council about the large number of junk cars parked on State Street.  Not only are they an eyesore, they are creating a hazard for drivers.  Garbage, overgrown yards, and loose dogs are issues as well.   She would like City Ordinances enforced and the town cleaned up.  Sheriff Skiles said he would address these issues, and added that a lot of local communities have the same problems.  Citizens can contact the Sheriff’s Office with complaints, as well as the City.  It was also suggested that letters can be sent to ordinance violators by the Clerk, if no action is taken, then the Sheriff’s Office can give a warning and/or issue a citation.

City Attorney Jennifer Douglass joined the meeting by phone to explain paperwork received by the City regarding Endo International.  It is a bankruptcy notice.  Because of many lawsuits against opioid manufacturers, Endo International has declared bankruptcy.  Governments are collecting monetary damages from opioid manufacturers because of the amount of funding states need to spend on expenses related to issued with opioids.  Ms. Douglass is hopeful that the State of Idaho is handling this and other lawsuits on behalf of Idaho cities, but she has not had a response yet to her inquiry.  Juliaetta can consult with a bankruptcy attorney and potentially join the lawsuit, or the City can wait for the case to proceed and “get what we get.”  She added it is a good idea to contact a State Representative for more information.  There was no motion by Council.

The Clerk explained a visit by a Juliaetta resident who would like a dedicated area for local kids to sled in the wintertime.  Historically, kids have sledded down most City streets, most often 4th Street.  However, when the roads are plowed for driver access, it leaves no place for sledding.  It was suggested that City Maintenance not plow 4th Street between Water Street and Railroad Street, as no adjacent landowners need that block to access their properties.  Councilmember Anderson moved to not plow 4th Street from Water Street to Railroad Street, seconded by Councilmember Fuller.  Motion carried.

The Treasurer asked for Council to decide on a date and time to have the first FY25 budget workshop.  It will be at 6:00 pm before the Council meeting on March 12.  Supervisor Cope and Fire Chief Heimgartner should also attend.

The Treasurer and Clerk would like a temporary helper to scan historic City documents in an effort to convert to digital storage of documents, working during City Hall’s open hours.  Councilmember Dodge moved and Councilmember Anderson seconded to hire the temporary employee for scanning.  Motion carried.

The Mayor would also like a helper to work on projects with him around the City this summer.  The helper will also mow the park and City, clean the park, and other odd jobs.  Applicants should be at least 17 years old.  Councilmember Dodge moved and Councilmember Anderson seconded to hire a summer helper.  Motion carried.  Both positions will pay $11 per hour.

Supervisor Cope reported a Lead Line Survey needs to be completed by October, so he and Ryan Lindhorst will be very busy.  It was suggested that perhaps the temporary scanning employee could assist Maintenance in the afternoons.  He also reported a meeting he had with EPA, and fines for late reporting in the amount of $325.  However, there were no plant violations.  An inspection of the sewer system was completed for the wastewater project; all was in good order.  The lower reservoir was cleaned and at that time there were no recommendations for repairs.

Mr. Lindhorst will take his Water Treatment I (restricted) license test soon.  The restriction is due to his not having the required number of hours yet.  When he has enough hours, the unrestricted license will be issued.

Councilmember Anderson reported the Christmas lights will be removed at the park very soon.

There was no report from the Fire Department.

At 8:26 pm Councilmember Dodge made a motion to adjourn.  Councilmember Anderson seconded the motion and it carried unanimously.

The budget workshop was called to order at 6:00 pm by Mayor Richard Groseclose.  Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland.  Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, and Fire Chief Clifford Heimgartner.

The FY2025 budget was read by each line by the Mayor.  Changes made included increasing legal fees, accounting, and Christmas lights to purchase a Main Street display.  The budget for fire department PPE was increased, as well as for water treatment supplies, as costs have increased tremendously.

The public hearing began at 7:00 pm.  The purpose of the public hearing was to hear public comment regarding the increased wastewater rate of $47.85, an increase of $4.50.  This amount was voted upon in August 2023; wastewater rates will increase by $4.50 every six months and this revenue will pool in the sewer fund until yearly payments begin in 2026.  There was no public comment.

The pledge of allegiance was recited, led by BSA troop members from Lewiston.

The minutes of the February 13, 2024 meeting were read.  Motion to approve the minutes was made by Councilmember Dodge, seconded by Councilmember Fuller. Motion carried.  Bills from the month of February 2024 were reviewed.  Motion to approve was made by Councilmember Anderson, seconded by Councilmember Maland.  Motion carried.

Dan Smith, Technology Director of Kendrick Joint School District #283 addressed Council regarding the Latah County Broadband Coalition.  He asked Council to remain a part of the coalition by adopting Resolution 2024-01 and approving their MOU.  There will likely be no future impact on the City, but the coalition still needs the City’s support for maximum funding opportunities.  Although Juliaetta citizens have access to two different broadband fiber providers, this is not the case for many rural kids.  Satellite internet such as StarLink is available but terrestrial fiber is far better and more reliable.  Councilmember Dodge moved to approve the MOU and Resolution 2024-01, seconded by Councilmember Anderson.  The vote tied, and was broken by the Mayor.  Motion carried.

Resolution 2024-02 was presented to Council.  It is the fee and rate schedule amended to change the sewer rate to $47.85, which will be in effect April 1, 2024.  Councilmember Anderson moved to adopt Resolution 2024-02, seconded by Councilmember Dodge.  Motion carried.

FEMA has contacted City of Juliaetta in the past, asking for Council to adopt their flood ordinance.  The last City Attorney advised the Clerk that the ordinance conflicts with the City’s code, and suggested a meeting with the building inspector to make necessary changes.  The building inspector was unable to do so.  The FEMA flood ordinance was then given to the K-J Planning and Zoning chairperson, Cynthia Nye, for her review.  She has found discrepancies and has noticed that FEMA’s flood map is incorrect.  The City currently has a flood ordinance and does not allow new construction in the flood zone.  No citizens currently have FEMA flood insurance.  Councilmember Dodge moved to table further action with the flood ordinance until a meeting with FEMA can be held, seconded by Councilmember Anderson.  Motion carried.

Supervisor Cope has received a quote of $8,800 from Precision to mitigate 46 trip hazards on city sidewalk.  This involves cutting off high spots to make the surface as even as possible, keeping the cuts at 2” or less to maintain structural integrity.  It will not create new approaches at intersections, and the company will not fix crumbling surfaces.  He also reported a quote given by Poe Asphalt for overlays on 1st Avenue, the top of 3rd Street, and State Street, as well as in front of the fire station.  Including flagging, the cost will be $70,375.  Knife River has also contacted Supervisor Cope and wants to provide a paving bid.  The sidewalk budget has been mostly spent for this budget year, but the full paving budget remains.  ARPA funds can be spent on sidewalks as well as paving.  Councilmember Anderson moved to table the decision on sidewalks and paving until all information is obtained from quotes, seconded by Councilmember Dodge.  Motion carried.

A Mutual Automatic Aid Agreement between Cities of Juliaetta and Kendrick was presented to Council.  A similar agreement has been in place prior to now, but needs to be updated.  The agreement was reviewed and edited by the City Attorney.  The agreement effectively doubles the manpower in case of fire in either city; it also has a positive effect on the departments’ ISO rating.  Councilmember Dodge moved to sign the Mutual Automatic Aid Agreement with City of Kendrick, seconded by Councilmember Fuller.  Motion carried.

A four-year CD is about to reach its maturation date at P1FCU.  The CD is in the amount of $67,05.93.  Current rates are: 6 months – 4.76%

1 year – 4.67%

18 months – 4.43%

2 years – 4.18%

The six-month rate is the best, and gives the City both sooner access to funds if necessary, as well as the ability to take advantage of a potential improved rate later this year.  Councilmember Anderson moved to renew the CD for a six-month term, seconded by Councilmember Dodge.  Motion carried.

Supervisor Cope received a more detailed report from Midco following their recent cleaning and inspection of the lower reservoir.  A vent needs to be lengthened, and a small door needs to be installed within a larger door; there are no structural issues.  He also reported that Ryan Lindhorst resigned his position with the City on February 29.  A job announcement has been posted at City Hall and the Post Office, in the Lewiston Tribune, and online on the City’s website and indeed.com.  The job will be posted until March 25.  Supervisor Cope will attend a conference the first week in April and Frank Groseclose will cover water and wastewater duties while he’s away.  The sweeper and backhoe have been fixed.

Chief Heimgartner reported five firefighters will attend the Clearwater Fire Academy.

At 7:51 pm Councilmember Anderson made a motion to adjourn.  Councilmember Dodge seconded the motion and it carried unanimously.

The budget workshop was called to order at 6:30 pm by Mayor Richard Groseclose.  Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland.  Also present were Clerk Wendy Sandino, Public Works Supervisor Justin Cope, and Fire Chief Clifford Heimgartner.

The FY2025 budget was reviewed and changes were noted.

The regular meeting was called to order. The pledge of allegiance was recited.  The minutes of the March 12, 2024 meeting were read.  Motion to approve the minutes was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.  Bills from the month of March 2024 were reviewed.  Councilmember Fuller questioned why the City collects funds via City bills for the Juliaetta Television Association.  Motion to approve bills was made by Councilmember Dodge, seconded by Councilmember Anderson.  Motion carried.

Cities are required to set a date for the next fiscal year’s budget hearing.  Councilmember moved to set the date of the FY2025 budget hearing as August 13, 2024 at 7:00 pm, seconded by Councilmember Fuller.  Motion carried.

In March Council was given information about sidewalk repair by Precision Concrete Cutting wherein trip hazards would be mitigated throughout Juliaetta by shaving down high spots where structure can still be maintained.  The estimate for this service is $8,804.30.  A paving bid from Poe Asphalt was also received in the amount of $53,550 for portions of State Street, 1st Avenue, and 3rd Street.  This amount is already budgeted for in the current budget and streets to be resurfaced is determined by the Transportation Plan Study.  The bid also added an estimated cost of $16,825.00 to asphalt the approach to the fire station, for a total cost of $70,375.00.  Should the Council decide to do all the work covered in the bid, Poe will reduce the cost at a discount of $6,000.  Remaining ARPA funds can be used to pay costs that are not covered by the current budget.  The Mayor would like to get an additional bid for Hallet Street between 2nd and 4th Streets, a part of the school bus route; Councilmember Maland would like to see a bid for 3rd Street below Main Street.  The decision for additional paving will be tabled until these bids are received.  Councilmember Fuller moved to repair the sidewalks as bid, seconded by Councilmember Dodge.  Motion carried.

Supervisor Cope reported the Sanitary Survey will be completed.  Of the five that were selected, three applicants were interviewed for the City Maintenance position; one person accepted a different job, and another did not show for the interview.

Councilmember Fuller says people have told her they have been turned down to be on Council agendas, and that meetings need to be audio recorded and kept for six months.  She wants microphones for Councilmembers and speakers and a recording system.  Councilmember Dodge requested to have the grass area in front of the JCIA Community Center graveled for parking.  Supervisor Cope spoke with an employee of ITD, who said Highway 3 from Arrow to Juliaetta will be repaved this year or next, and also that they will install two pedestrian crossing flashers across Main Street.  Councilmember Anderson would like to ask ITD again about lowering the speed limit in Juliaetta from 35 to 25 mph.  Councilmember Maland reported several people are driving on the trail.  He would also like a permanent brush bin for citizens to use instead of burning.  There was no report from the Fire Department.

At 7:34 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (a). To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need.  This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general.  A roll call vote was held: Councilmember Fuller, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes.  Councilmember Anderson moved to return to regular session.  Councilmember Dodge seconded the motion and it passed unanimously.

Joe Dodge was selected by the Mayor and Supervisor Cope for the city maintenance position at a wage of $23.00 per hour.  As he lives just outside city limits, he will be allowed to drive his city vehicle to and from work.  Councilmember Maland moved to hire Joe Dodge at $23.00 per hour, seconded by Councilmember Anderson.  Motion carried.

At 7:47 pm Councilmember Anderson made a motion to adjourn.  Councilmember Maland seconded the motion and it carried unanimously.