The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, and Fire Chief Clifford Heimgartner.
The minutes of the June 13, 7, and 21, 2023 meeting were read. Motion to approve all minutes was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried. Bills from the month of June 2023 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
Bonnie Whismore has been working on fundraising for the Juliaetta Splash Pad since last year. She had a spaghetti dinner, a prime rib dinner, organized a duck race, held a yard sale, and sold concessions at local baseball and softball games, raising $8,799.35. Phil’s Family Foods donated vegetables for the concession stand, raising the total to $8,891.88. She is hopeful that by next May she will have reached $15,000 in donations. She also applied for a $50,000 grant from T-Mobile; those results will be received in September. Ms. Whismore presented letters of support form the Juliaetta Community Center (JCIA), Christine Prokay, Richard Groseclose, and the K-J Baseball Association. She recently held a family fun night where she gathered many signatures of splash pad supporters. If construction moves forward, she has spoken with Matt Ross, the Ag teacher at Kendrick High School, whose students could do some of the demolition work. She also talked to CKA, an architectural firm, and Mike’s Mechanical, who may be willing to donate services. Ms. Whismore has contacted Dodd Snodgrass, CEDA, who prepared a tentative budget in preparation to apply for grant funding. Grant writing for the project will cost $3,500. City matching funds are needed to score additional “points” in the grant application judging process, therefore Ms. Whismore is requesting the City of Juliaetta pledge to match her projected raised funds in the amount of $15,000. This amount could be funded, if necessary, by Revenue Replacement ARPA funds. Councilmember Dodge asked why the amounts the Splash Pad Committee has requested has changed. Initially the Committee asked for support only, then they requested $75,000. The project scope has changed, and so have the committee members, since the $75,000 request. Ms. Whismore explained that she “downsized” the splash pad from the original presentation by lowering the number of fixtures that would be purchased from Raindeck. These could be added individually at a later date as budget allows. Councilmember Anderson was concerned that grant conflicts would surface if the library purchase proceeds. Mr. Snodgrass explained there are no conflicts, as the Latah County Library District is applying for that grant, which is not a block grant. Also, public facility and park block grants are separately funded. After discussion, City Council was not interested in proceeding.
The tentative FY2024 budget was presented to Council. The Treasurer explained she had created additional budget lines for the wastewater project. Councilmember Anderson moved to adopt the tentative FY2024 budget, seconded by Councilmember Witt. Motion carried.
The Latah County Solid Waste Collection Agreement has been presented to Council. The initial agreement is for five years, and may renew for an additional five years. The contract includes annual rate increases as well as 20% administration fees. The agreement was reviewed by the City Attorney. Amanda Bashaw, Latah County Solid Waste Coordinator, is working on FAQs for customer information regarding the new collection company, Sunshine Disposal, who will begin providing services October 1. Collection, recycling, bulky waste, as well as free shred day and tire amnesty day are covered under the collection contract. Service days will likely stay the same for residential customers, though commercial customer schedules may change. It is unsure if Sunshine Disposal will provide new roll carts to customers or if the current carts will be relabeled. Recycling will change to a format of comingling dumpsters, which will be serviced weekly. The number of recycling containers will be added or subtracted as needed, and a sign will be posted to inform customers of the collection date. Sunshine Disposal is a fourth generation, family-owned company that began in the Seattle area. Their business model covers small and medium sized cities. Drivers will check in at City Hall at the finish of their route, to check for customer service issues. Sunshine Disposal also has a direct call number for customer support. Councilmember Anderson moved to allow the Mayor to sign the Latah County Solid Waste Collection Agreement, seconded by Councilmember Dodge. Motion carried.
The Treasurer presented information about Paya and Invoice Cloud to Council. They are two different applications the City could utilize to provide electronic billing to customers, as well as allowing customers to pay their city utility bills online either by credit or debit card, or by ACH. Both Paya and Invoice Cloud require Cash Receipting, a module of the City’s current Caselle software; this module would need to be purchased by the City and an additional monthly fee of $200 would be assessed to the City. With Cash Receipting, payments made through Paya or Invoice Cloud would automatically be credited to the customers’ accounts, rather than having to be manually entered into the utility management module by City staff. Additionally, those payments will also automatically flow into the general ledger rather than having to be manually entered and accounted for. Discounts are available if Cash Receipting and Invoice Cloud are purchased at the same time. Customer costs vary per type of transaction. Council would like more of a breakdown of savings costs. Councilmember Dodge moved to table the issue until September, seconded by Councilmember Witt. Motion carried.
Proposed Ordinance 2023-02, the Mayor and Council salary ordinance, was presented to Council. The ordinance will set Mayor salary at $330.00 per month, each Council member would receive $150.00 per month. Councilmember Dodge moved to suspend the rules and have the ordinance read by title only, seconded by Councilmember Witt. Motion carried. The Clerk read the title of the ordinance. Councilmember Dodge moved to accept Ordinance 2023-02, seconded by Councilmember Witt. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, no; Councilmember Maland, no. The tie was broken by the Mayor’s vote, yes. Motion carried.
Water, sewer, and garbage rates were presented to Council, showing the current rate, as well as what the rate would be at a 5% increase. Sewer rates will need to gradually increase to meet the needs of the wastewater project. A proposed resolution of rates and fees will be on the August agenda.
Supervisor Cope contacted Lyman Dust Abatement the day after the June Council meeting to schedule dust abatement services. They have not yet been in contact. He and Ryan Lindhorst are working on trimming brush in alleys and on the trail. He is unsure if the City will do any tree trimming this year. He also spoke with a private contractor who sprays the trail in the County to get rid of weeds and blackberries. He works at a cost of $250 per hour for his labor and equipment, and can control the blackberry bushes so they will no longer encroach on the trail. However, this would also make it so people can no longer pick the berries along the trail. Supervisor Cope also wants to modify the edging around the playground so it is easier for vehicles to round a sharp corner.
Councilmember Maland reported the jagged concrete base of the merry go round at the park is exposed and could be dangerous.
There was no report from the Juliaetta Volunteer Fire Department.
At 8:34 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.