The City of Juliaetta has a Mayor-Council form of government. City Council meetings are held on the second Tuesday of each month at 7:00 p.m. in the Council Chambers at City Hall. City Hall is located at 203 Main St. If you would like to be placed on the agenda, please click here to download the Agenda Request Form. Forms are also available at City Hall Monday-Friday from 8am-12pm unless otherwise posted. REQUESTS TO BE ON THE AGENDA MUST BE TURNED IN THE MONDAY A WEEK PRIOR TO A SCHEDULED MEETING.
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2025/2026 MINUTES
Minutes of Juliaetta City Council Public Hearing & Regular Meeting
The public hearing was called to order at 7:00pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, Maintenance Supervisor Justin Cope, and City Attorney Todd Richardson. The purpose of the first public hearing was to hear public comments on Matt Williams’ request for a property variance allowing him to bypass the side yard set-back requirement of 10 feet and build a lean-to directly on his neighbor’s property line. The property in question is 182 Main Street. The second public hearing is to her public comment on amending the ordinance related to the keeping of swine within city limits.
Public Comment on Property Variance Request:
Mark Dawson: Mark Dawson owns the property at 196 Main Street. He was called via telephone to ensure he had no issue with Matt Williams building his lean-to directly on his property line. Mr. Dawson had no issue with the request.
Cindy Breckenridge: Inquired to Council why the City has set back requirements and whether granting this request would cause any harm or prevent emergency personnel from doing their duties. It was agreed that this lean-to would not hinder emergency personnel from responding to an incident such as a fire.
Cynthia Nye: Mentioned that the setbacks are not just for fire safety, but also to protect the future property owners. It also allows property owners to be able to work on buildings on their own land without impeding on neighboring property.
Public comment was closed.
Public Comment on proposed Ordinance 2026-05 (keeping of swine within city limits):
Kinley Hannan: Kinley is now in her fifth year of participation with pigs in the fair and asked the city council to allow two FFA pigs to be kept on their family’s property. Keeping the pigs at home would make it easier to monitor their health, feeding, and overall care while helping balance school, extracurricular activities, and family responsibilities. The project lasts only about five months each year, with the pigs arriving in spring at 40–50 pounds and growing to 240–300 pounds before the fair in September. Unlike traditional butcher pigs, FFA show pigs require extensive daily training, grooming, and handling to prepare for competition. The family owns nearly one acre on the edge of town, and the student believes the request is reasonable for a small agricultural community. Allowing the pigs on the property would support agricultural education, skill development, and success in the FFA program.
Chantell Hannan: Discussed that FFA show pigs, which are fed commercial pelleted feed, produce significantly less odor than traditional slop-fed or feedlot pigs. Chantell noted that neighboring communities such as Troy, Genesee, Pomeroy, and Lewiston already allow FFA and 4-H swine projects with few or no issues. She also shared that she spoke with a local realtor and that realtor did not believe two pigs kept for five months would negatively impact property values.
A letter from Cassie Morey, the Kendrick Ag teacher and FFA advisor, was read City Clerk Nelson. This letter stated strong support for the allowance of livestock in city limits to allow for all kids who desire to be involved with FFA and 4H to be able to do so.
Various other members of the public spoke during public comment, including Russ Wessman, Vonda Soliz, Clarice Wessman, Cynthia Nye, David Highbarger, Verne Highbarger, and Joe Nobles. Most of the public comment was in support of allowing swine within city limits, with the exception of one resident stating concerns that there needs to be a way for the city to revoke permission if the owner is not following the ordinance requirements.
Public Comment was closed.
A motion was made by Councilmember Fletcher to approve the minutes from the April 14, 2026 regular meeting and the May 4, 2026 Budget Workshop, and it was seconded by Councilmember Tackett. A motion was made by Councilmember Fletcher to approve the April 2026 payables and the motion was seconded by Councilmember Lawless. Motions carried.
Matt Williams’ Property Variance Request: Councilmember Lawless motioned to approve Matt Williams’ property variance request and Councilmember Fletcher seconded the motion. Motion carried.
Council’s Review and Adoption of Ordinance 2026-05 (Amendment to Title 17): Councilmember Lawless motioned to suspend the rules and read the ordinance by title only and Councilmember Tackett seconded the motion. City Clerk Nelson read the ordinance by title only. Councilmember Lawless motioned to adopt Ordinance 2026-05 and there was not a second. Motion failed.
Stillman Norton with Keller Associates: Stillman reviewed a list of wastewater treatment plant improvement projects totaling approximately $1.77 million, which could be funded with the remaining $1.88 million in available grant funds. Keller Associates recommended moving forward with several of the higher-priority projects now while waiting until later in the construction process to determine whether all projects can be completed within the available funding. The contractor is expected to substantially complete the treatment plant project by October, at which point the city will have a clearer picture of remaining funds. Priority projects include water service replacement, UV system improvements, and a lab building addition, with some projects requiring additional design work and regulatory approval. Council agreed with the proposed project ranking, noting that paving would be beneficial but is not essential to plant operations. Stillman will prepare the necessary contract amendments and change orders for council consideration at a future meeting.
Andy Wilson with Consolidated Supply Co.: Mr. Wilson presented on the Mueller AMR/AMR meter system to replace the City’s current manual water meter reading system. The system would allow staff to drive by and collect meter data using a handheld or vehicle-mounted device, improving efficiency over the current twice-monthly manual reads. Mr. Wilson explained the system is not full real-time cellular AMI, but rather a drive-by AMR setup that stores about 120 days of usage data and can help identify leaks, though not instantly. Council members raised questions about compatibility with the city’s billing system (Caselle), installation costs, and whether staff or contractors would do the work, with the vendor noting cities often install systems themselves to save money. Mr. Wilson is going to gather additional information and price breakdowns and email it to staff. Councilmember Fletcher motioned to table this item and it was not seconded. Motion failed. Councilmember Lawless motioned to postpone this item and it was seconded by Councilmember Fletcher. Motion passed.
Staff Reports:
Supervisor Cope: Supervisor Cope plans to rent a stump grinder for two days to grind down all of the stumps in town. Additionally, Finley Tree Services is going to be coming to town to remove a few problematic trees. Lastly, the fence company hired to replace the park/ballfield fences is running behind schedule.
Councilmember Lawless: No report.
Councilmember Fletcher: Thanked the public and volunteers who participated in the April community clean-up on the 18th.
Mayor Anderson: Mayor Anderson thanked the public present at the meeting for following the rules at the public hearing. The next budget hearing was set for June 16th at 6:00pm. City Clerk Nelson will be out of town for June’s meeting, and a decision has not yet been reached if June’s meeting will continue as scheduled or be postponed until she returns.
Mayor Anderson reminded the public that living in campers within city limits is prohibited.
Councilmember Tackett: No updates
Councilmember McDowell: No updates.
City Attorney Richardson: No updates.
City Clerk/Treasurer: City Clerk Nelson reminded the public that dogs are required to be on leashes within city limits.
Joe Nobles with Maintenance: No updates.
Fire Chief Heimgartner: Chief Heimgartner is looking at another firetruck that is for sale. Additional conversation on this will be held at a later meeting.
Public comments:
None.
Motion to adjourn by Councilmember Tackett and seconded by Councilmember Lawless. Motion carried. Meeting adjourned at 8:16 pm.
Minutes of Juliaetta City Council Budget Workshop Meeting
The budget workshop was called to order at 5:00 pm by Mayor Anderson. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY 2026 budget was reviewed, and changes were noted for the FY 2027 budget.
A motion to adjourn was made by Councilmember Fletcher and it seconded by Councilmember Lawless. Motion carried. Meeting adjourned at 7:00 pm.
Minutes of Juliaetta City Council Public Hearing & Regular Meeting
The public hearing was called to order at 6:59pm by Mayor Anderson. The Pledge of Allegiance
was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, Maintenance Supervisor Justin Cope, and City Attorney Todd Richardson. The purpose of the public hearing was to hear comments on the Avista franchise fee ordinance and the proposed amendments to the FY26 appropriation ordinance. The Avista franchise fee ordinance grants Avista Utilities permission to use public streets, alleys, and rights-of-way to install and maintain electric or natural gas infrastructure within city limits. The amended appropriation ordinance would transfer $50,000 into the city’s park capital outlay fund, which would be used to repair damage at the park from flooding.
Public Comment:
Paul Kimmel with Avista: Paul Kimmel, Business and Public Affairs Manager for Avista, explained that the franchise agreement is Avista’s standard agreement used with cities and counties where it provides electric and natural gas services. He stated that the purpose of the franchise agreement is to allow Avista to place and maintain poles, pipes, and wires within the city’s public rights-of-way while also outlining how the city can manage utility operations. He noted that these agreements are typically set for 25 years to provide long-term stability for both the city and the utility. The agreement also includes provisions related to communication line attachments, tree trimming, and maintenance within public rights-of-way.
Public comment was closed.
A motion was made by Councilmember Lawless to approve the minutes from the March 10, 2026 regular meeting, March 19, 2026 special meeting, and March 24, 2026 special meeting and it was seconded by Councilmember McDowell. A motion was made by Councilmember Lawless to approve the March 2026 payables and the motion was seconded by Councilmember McDowell. Motions carried.
Council’s Review and Adoption of Ordinance 2026-03 (Avista Franchise Fee) Councilmember McDowell motioned to suspend the rules and read the ordinance by title only and Councilmember Fletcher seconded the motion. City Clerk Nelson read the ordinance by title only. Councilmember Lawless motioned to adopt Ordinance 2026-03 and Councilmember Tackett seconded. A roll-call vote was held and the motion to amend passed unanimously – Lawless, yes; Fletcher, yes; Tackett, yes; McDowell, yes.
Council’s Review and Adoption of Ordinance 2026-04 (Amended Appropriation Ordinance): Councilmember Fletcher motioned to suspend the rules and read the ordinance by title only and Councilmember Tackett seconded the motion. City Clerk Nelson read the ordinance by title only. Councilmember McDowell motioned to adopt Ordinance 2026-04 and Councilmember Tackett seconded. A roll-call vote was held and passed unanimously – Lawless, yes; Fletcher, yes; Tackett, yes; McDowell, yes.
Chantell Hannan Re: Pig Variance: Chantell Hannan appeared before the council to request a variance that would allow her family to keep two pigs each year for 4-H and FFA projects. She explained the pigs would only be kept for about five months, from spring until the fair in September, and that the family already had a designated pen area planned in their garden near the edge of city limits. Hannon also provided a signed letter from all immediate neighbors stating they supported the request. During discussion, City Attorney Richardson advised the council that the current city ordinance completely prohibits swine within residential zones and does not allow for variances or conditional use permits. City Attorney Richardson explained that the ordinance could be amended, but the city would need to follow the legal process, including drafting new language, publishing notice, and holding a public hearing before any changes could be adopted. It was decided that the request should be tabled until a public hearing on the proposed ordinance amendments could be held. Councilmember McDowell motioned to table the request and Councilmember Lawless seconded the motion. The motion passed unanimously. The public hearing on the proposed ordinance amendments will be held May 12th at 7pm at the city’s regularly scheduled council meeting.
Planning and Zoning Member Recommendation: Mayor Anderson recommended Zane Hadley be appointed to Juliaetta Planning & Zoning. Councilmember Fletcher motioned to approve the appointment and Councilmember Tackett seconded the motion. Motion carried.
Appointment of Temporary P&Z Chairperson: Mayor Anderson recommended Cynthia Nye be appointed as the temporary chairperson for P&Z. Councilmember Fletcher motioned to approve the appointment and Councilmember Tackett seconded the motion. Motion carried.
Stillman Norton with Keller Associates: Stillman updated the council on the progress of the city’s wastewater treatment plant project, stating that construction is now past the halfway point and progressing well. Because the project received very competitive bids, the city now has approximately $1.88 million in unused USDA Rural Development grant funding available for additional improvements. He explained that the extra money can only be used for improvements within the wastewater treatment plant site and cannot be redirected to other city projects. Stillman noted that if the city chooses not to use the funds, the money would simply be returned, and it would not reduce the city’s fixed $750,000 loan obligation. The total project budget is approximately $12.7 million, with roughly $8 million already spent on construction, engineering, and related costs.
Stillman presented several possible improvement projects that had originally been postponed in an effort to keep the project under budget. Proposed upgrades included expanding the existing lab building to provide operators with better workspace and restroom access, including the possibility of adding a shower area for operators who may be exposed to sewage during maintenance work. Another major proposal involved converting the plant’s current chlorination and dechlorination process to a UV disinfection system, which would reduce chemical handling and simplify operations, though it would increase electricity use. Additional ideas included replacing the aging water service line to the facility, constructing a new shop or workshop building, applying protective coatings to concrete structures, and adding covers to the equalization basin and sludge drying areas to improve efficiency and reduce algae growth and moisture issues. Stillman also discussed purchasing a trailer for hauling screening and grit waste in case the city’s disposal provider eventually refuses to continue hauling that material. Another option involved adding more advanced controls and automation systems to improve monitoring and reporting at the plant.
Council asked questions about priorities, operational costs, and timelines for the potential upgrades. Stillman stated that replacing the deteriorating water service line was already moving forward and identified the UV disinfection system and lab improvements as some of the most beneficial upgrades for operators and long-term plant operation. Discussion also touched on whether solar power could offset future electrical costs for UV treatment, though Stillman cautioned that solar systems often struggle to provide enough power for wastewater facilities. The council expressed interest in prioritizing projects and using the available grant funds as efficiently as possible before time runs out or the current contractor becomes unavailable. Stillman explained that USDA prefers the additional work to be added through change orders to the existing construction contract to keep the project moving smoothly. He estimated that Keller Associates could provide preliminary cost estimates for the proposed improvements within the next week and a half. The council agreed to place the topic on the May meeting agenda so they could review costs, prioritize projects, and begin making decisions on how to allocate the remaining grant funds.
Stillman Norton with Keller Associates Re: Water Rate Study: Council discussed whether the city should consider changing its current water billing structure to a true per-gallon usage model after a resident raised concerns about paying for up to 6,000 gallons each month despite using less water. The city currently charges a base rate of $55.12 for the first 6,000 gallons, with additional tiered charges applied to higher water usage amounts. Using the city’s water usage data from the previous year, Keller Associates analyzed how a full per-gallon system might affect both customers and city revenues. Their review showed that approximately 73% of customers use less than 6,000 gallons per month and therefore currently only pay the base rate, while about 27% exceed that amount, primarily during summer irrigation months.
Stillman explained that the city currently generates roughly $220,000 annually in water revenue under the existing system and cautioned that switching entirely to per-gallon billing could create unpredictable revenue fluctuations. Under a per-gallon model, some low-usage customers could see monthly bills drop significantly, while higher-usage customers could experience dramatic increases, especially during summer months. The analysis showed that the city’s current revenue stream remains relatively stable throughout the year, while a full per-gallon model would likely create a “bell curve” effect with much lower winter revenues and much higher summer revenues. Stillman also warned that a per-gallon system tends to encourage water conservation, which may sound positive but could reduce revenues below the amount needed to maintain operations, pay employees, purchase chemicals, and operate the treatment system. He stated that communities using this type of system often have to monitor revenues closely and potentially adjust rates more frequently if water usage declines.
Stillman recommended not moving to a fully per-gallon system at this time and instead suggested that, if the city wanted to explore changes further, it could consider modifying the amount of water included in the base rate rather than eliminating the base rate entirely. He emphasized that maintaining a base rate provides more predictable and reliable income for the utility, especially during droughts or periods of reduced water use. Council also discussed how older water meters may underreport actual usage and noted that future meter upgrades could provide more accurate billing information. The discussion concluded with the understanding that a full professional rate study could be pursued in the future if more residents express interest in changing the billing structure, though such a study could cost around $30,000.
Stillman Norton with Keller Associates Re: Flood Mitigation: Stillman discussed with council the recent flood event and whether the city should consider projects to better protect facilities such as the park from future flooding. The wastewater treatment plant avoided major damage because it sits at a higher elevation, while the park and surrounding low-lying areas are naturally located within the floodway and are expected to flood during larger storm events. Stillman stated that constructing levees, berms, or other flood-control systems would likely cost millions of dollars and require extensive FEMA permitting because such projects would alter the floodplain and potentially push floodwaters onto other properties. Stillman explained that FEMA would require engineering studies and flood modeling before approving any floodway modifications. The levee system in Lewiston was mentioned as an example of a successful but expensive long-term flood protection project. Stillman advised that for a small community like Juliaetta, it may be more practical to continue managing periodic cleanup efforts after major floods rather than pursuing a costly flood-control project.
Stillman Norton with Keller Associates Re: Bank Stabilization: The discussion focused on stabilizing a section of riverbank near the baseball diamond that has experienced significant erosion. Stillman explained that the river makes a sharp turn at that location, which naturally increases erosion and has caused the existing rock-and-concrete reinforcement system to fail over time. If left unaddressed, the erosion could eventually reach and damage the baseball field itself. Keller Associates suggested three possible repair alternatives, ranging from approximately $127,000 to $215,000 in estimated cost. The lowest-cost option, which was also the recommended approach, would reinforce the most critical section of the bank. More expensive alternatives included additional bank reinforcement and installing structures designed to slow water flow and encourage sediment buildup along the curve. Stillman stated that funding for this project is a concern as the agencies who were initially interested in helping fund the project ultimately chose to prioritize salmon restoration projects elsewhere, so the city may need to seek other grants, donations, volunteer labor, or local material contributions to complete the work.
Stillman Norton with Keller Associates Re: Lead Levels: The discussion focused on elevated lead levels that had been detected in the city’s water system and the requirement from DEQ to develop a corrosion control plan. Keller Associates have been gathering data to identify the source of the lead contamination, but they determined it is likely not coming from lead service lines, since most of those have already been replaced and there was no consistent pattern in sampling locations. Instead, they found that much of the lead appears to be entering the system near the water treatment plant, though the exact source is still unclear. Because they have not been able to pinpoint the cause, the recommended solution would be to add corrosion-control chemicals, such as soda ash and phosphate, to “polish” the water system and reduce lead exposure throughout the system. Stillman explained that the treatment would coat plumbing lines inside homes, helping prevent lead from leaching into drinking water from older household plumbing. Stillman would prefer to continue gathering data for another year before finalizing the recommendation, if DEQ allows it, in hopes of identifying a more targeted solution. Stillman also noted that once a corrosion-control chemical program begins, it becomes a permanent operational expense requiring ongoing chemical purchases and additional lab testing. The city plans to continue coordinating with DEQ and discuss the added testing costs during upcoming budget workshops.
Insurance Claim: Council needed to decide whether the City would file an insurance claim to cover the damage at the park. After discussion was had about the cost of the damage, it was decided that the park did not have $50,000 worth of damage and the deductible would not be met. Councilmember Fletcher motioned to not move forward with an insurance claim and Councilmember Lawless seconded the motion. Motion carried.
Park Fence Quotes: Supervisor Cope asked for quotes from three fencing companies for repair and replacement options for fencing at the park, including both the small field fence and the 6-foot property line fence along the back field. Idaho Tight Wire Fencing LLC came in at about $13,000 total, which includes both fence replacements. Bids from the other contractors were much more expensive, ranging from about $23,000 to nearly $27,000 for essentially the same scope of work. Councilmember McDowell motioned to approve hiring Idaho Tight Wire Fencing LLC and the motion was seconded by Councilmember Tackett. Motion carried.
Approval to Reimburse Kendrick School District and Champion Excavation/North Idaho Fire Service: The Kendrick School District needed reimbursed for field conditioner that was purchased and used on the baseball infield after the flooding, totaling almost $5,710.00, and Champion Excavation/North Idaho Fire Service needed reimbursed for labor and equipment usage totaling $15,000. Councilmember Fletcher motioned to approve the reimbursements, and it was seconded by Councilmember Tackett. Motion carried.
City Attorney Richardson Re: Video Retention Policy: City Attorney Richardson addressed the need for the city to adopt a formal records retention policy covering a wide range of materials, including meeting recordings, surveillance footage, emails, and electronic records. City Attorney Richardson explained that Idaho law requires the city council to adopt its own retention schedule, even though staff currently follows general state guidelines. Different types of records would have different retention periods, with some items like approved meeting minutes being permanent while others like surveillance footage or notes could be short-term or transitory.
There was discussion about how technology systems could help, such as centralized email archiving and cloud storage to ensure records cannot be lost or selectively deleted. City Attorney Richardson noted that other cities use systems where IT can retrieve all records for public records requests, which improves transparency and legal protection. iPad and cloud settings were also mentioned as areas that may need policy enforcement to ensure consistent record retention. City Attorney Richardson will prepare a retention policy and present it council when ready.
FY 2027 Budget Hearing: Council needed to decide when to set the budget hearing for fiscal year 2027. Mayor Anderson stated that usually the hearing occurs at the August council meeting. Councilmember Fletcher motioned to approve setting the budget hearing for August 11, 2026, at 7pm and the motion was seconded by Councilmember Tackett. Motion carried. Mayor Anderson and Council decided there will be a budget workshop May 4th at 5:00pm.
Staff Reports:
Supervisor Cope: Supervisor Cope updated Council on the status of the new fence at the cemetery. Fence post holes have been dug, and the fence will be going up soon. Park clean-up has continued and the concession stand was cleaned and is ready for usage. Supervisor Cope also announced that the City is hiring for a summer position and applications can be submitted until May 7th.
Councilmember Lawless: No report.
Councilmember Fletcher: Reminded the public that the community clean-up is Saturday, April 18th and to please reach out if anyone would like to volunteer or needs help hauling off items.
Mayor Anderson: Mayor Anderson reminded the public that if anyone is having issues with garbage pick-up or has any concerns to please reach out to City Hall and let us know so the issues can be addressed with Sunshine Disposal. Mayor Anderson met with ITD a few times regarding the traffic study and ITD is not going to reduce the speed limit on Main Street. ITD would like to implement a school zone area to make travel safer for children going to and leaving school. Additionally, it was brought to Mayor Anderson’s attention that the park bathrooms are being vandalized and he encouraged the public to please let City Hall or the Sheriff’s Office know if anyone sees this occurring.
Councilmember Tackett: Councilmember Tackett informed City Clerk Nelson that the Leadership page on the City’s website is outdated.
Councilmember McDowell: No updates.
City Attorney Richardson: No updates.
City Clerk/Treasurer: City Clerk Nelson will be attending the clerk’s conference in Moscow on April 15th.
Joe Nobles with Maintenance: No updates.
Fire Chief Heimgartner: No updates.
Public comments:
Clarice Wessman: Expressed concerns about children and teenagers riding dirt bikes and ATVs recklessly throughout town, especially near Third Street and McCall. The riders speed up and down roads all day, perform donuts and wheelies, rev engines loudly, and create significant noise disturbances that disrupt work and conversations at home. It was noted that the riders often travel on roads used by logging trucks and semis, creating a serious safety hazard and increasing the risk of a fatal accident. Concerns were also raised about riders not wearing helmets, carrying multiple passengers, and operating vehicles that may not be licensed for road use. City officials explained that enforcement largely falls under the jurisdiction of the sheriff’s office and encouraged residents to continue reporting incidents so there is documentation of the problem. Mayor Anderson stated he would contact the sheriff to request increased patrols during peak hours when the activity is most common.
Rich Tackett: Rich saw on Facebook that part of the bike path had been damaged from the flooding and that the path was undercut and potentially a safety hazard. Mayor Anderson stated that Latah County fixed the damaged area and that the path is safe to use.
At 9:15pm Councilmember Tackett motioned to go to Executive Session pursuant to Idaho Code 74-206 subsection 1: (f). Motion approved by roll call vote: Lawless, yes; Fletcher, Yes; Tackett, Yes; McDowell, Yes.
Councilmember Tackett motioned to return to regular session and it was seconded by Councilmember Lawless. Motion carried.
Motion to adjourn by Councilmember Lawless and seconded by Councilmember Tackett. Motion carried. Meeting adjourned at 9:49 pm.
Minutes of Juliaetta City Council Special Meeting
The special meeting was called to order at 4:02 pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, and Stephanie Tackett. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
A special meeting was held to continue addressing flood damage at the city park and determine next steps for funding repairs. Updated cost estimates were reviewed, including approximately $15,000 for excavation work, $6,000 for field conditioner, and an estimated $34,650 for fencing repairs. The fencing costs included both ballfield fencing and a heavily damaged property line fence, though the council considered delaying replacement of the property line fence to reduce immediate expenses. Additional costs for gravel and playground materials were also anticipated.
It was noted that total costs for immediate repairs would likely remain under $50,000, especially if replacing the property line fence was postponed. Based on this, Council discussed paying for repairs out of pocket rather than filing an insurance claim. Council requested Supervisor Cope gather multiple bids for fencing work to ensure competitive pricing.
Tami Hitchcock, one of the founding members of the park, provided a historical overview of the park’s development, clarifying that when the land was purchased and the park was built, it was not known the park was at risk of flooding. After the flood of 1996, the river channel drastically shifted, altering the landscape of the park. Community members attempted to change back the flow of the river to decrease the chances of flooding but were threatened by a lawsuit by various agencies and had to stop work. Mayor Aderson thanked Mrs. Hitchcock for providing the history of the park.
Councilmember Lawless motioned to open the budget for up to $50,000 to address park repairs and Councilmember Tackett seconded the motion. Motioned carried. Councilmember Lawless motioned to set the cap at $50,000 for repairs at the park and the motion was seconded by Councilmember Tackett. Motion carried.
Motion to adjourn by Councilmember Tackett and seconded by Councilmember Lawless. Motion carried. Meeting adjourned at 4:22 pm.
Minutes of Juliaetta City Council Special Meeting
The special meeting was called to order at 6:00 pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
A special meeting was held to address the flooding damage to Centennial Park and the ballfields. Council discussed whether to file an insurance claim, noting the city’s $50,000 deductible and limited coverage for landscaping and debris removal. Early estimates suggested total damage may fall below the deductible, making an insurance claim potentially unnecessary.
Approximately $6,000 was spent on field soil conditioner by the baseball team, while additional expenses such as fencing, additional dirt work, and equipment rental remained unknown. Some of the damage included downed/destroyed fencing, mud-filled dugouts and concession areas, and an unusable equipment shed, though electrical systems appeared unaffected.
Council members expressed concern about long-term flood mitigation. Ideas such as pursuing grants through CEDA were discussed to fund larger improvements like drainage fixes, facility upgrades, and potential redesigns. However, these long-term solutions would take time and would not address the immediate need to prepare the fields for use.
Council agreed the top priority was making the fields playable as soon as possible for the baseball and softball team. Council leaned toward funding immediate repairs out of pocket rather than filing an insurance claim, especially given the likelihood that costs would remain under $50,000. Adjusting the budget was also discussed, including reallocating funds or opening the budget through a public hearing process if needed.
Responsibility for repair costs was considered, with consensus that the city should take primary responsibility since it owns the park. A follow-up special meeting was scheduled for March 24, 2026 at 4:00 pm to review updated estimates and determine funding decisions.
Motion to adjourn by Councilmember Fletcher and seconded by Councilmember Lawless. Motion carried. Meeting adjourned at 6:36 pm.
Minutes of Juliaetta City Council Regular Meeting
The regular meeting was called to order at 7:00 pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
A motion was made by Councilmember Lawless to approve the minutes from the February 10, 2026 regular meeting February 24, 2026 special meeting and it was seconded by Councilmember McDowell. A motion was made by Councilmember Fletcher to approve the February 2026 payables and the motion was seconded by Councilmember Lawless. Motions carried.
Week of the Young Child Proclamation: The Week of the Young Child in Idaho is an official recognition by state or local governments that highlights the importance of early childhood education and the needs of young children and their families. Councilmember Fletcher motioned to approve April 11th-17th as the Week of the Young Child and Councilmember Tackett seconded the motion. Motion carried.
April is Fair Housing Month: The Fair Housing Act proclamation in Idaho is a formal statement by state or local governments recognizing the importance of fair and equal access to housing. Councilmember Fletcher motioned to approve the month of April as the Fair Housing Month and Councilmember Tackett seconded the motion. Motion carried.
Anker PowerConf S500 Speaker: Council requested a price quote on the cost of a second speaker since Council has had issues in the past with the city’s current speaker cutting out and not recording audio during meetings. Computer Doctors quoted the speaker at approximately $300 but said they didn’t believe the speaker was the issue and that there could be a set-up issue rather than a technology issue. Councilmember Lawless motioned to table this discussion until additional information can be gathered and it was seconded by Councilmember Tackett. Motion carried.
Mayor’s P&Z recommendations: Mayor Anderson had recommendations to fill four of the five vacant positions for the newly created Juliaetta Planning & Zoning. Mayor Anderson recommended Cynthia Nye, Mike McGee, Justin Cope, and Camm Kirk. Councilmember Lawless motioned to approve Mayor Anderson’s recommendations and the motion was seconded by Councilmember McDowell. Motion carried. A fifth recommendation will be forthcoming at a later meeting.
Approval of New Lawn Mower Purchase: Supervisor Cope found a new Gravely Lawn Mower and requested he purchase the mower, as already discussed and agreed upon during budget discussions. It would cost approximately $14,000, which is what the City budgeted. Councilmember Fletcher motioned to approve the purchase and Councilmember Tackett seconded the motion. Motion carried.
Approval of New Fire Truck Purchase: Fire Chief Heimgartner found a yellow 2005 Pierce Fire Truck for sale in Lewiston and requested he purchase the truck, as already discussed and agreed upon during budget discussions. The cost of the truck is $60,000 and is for sale through KNB Fire. Councilmember Fletcher motioned to approve the purchase of the new firetruck and Councilmember Lawless seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Supervisor Cope informed Council that there was a piece of property near the cemetery that will be for sale and he encouraged the City to strongly consider purchasing the land since our current cemetery is filling up quickly and running low on space. He also stated the sewer plant project is coming along smoothly and construction is on schedule.
Councilmember Lawless: Councilmember Lawless expressed that a few residents had concerns that the video recording does not begin early enough before meetings start and is turned off too soon after meetings are adjourned. He would like to see the recordings begin before a quorum is formed and leave recording until the quorum has dissolved.
Councilmember Fletcher: No report.
Mayor Anderson: Mayor Anderson informed Council he requested City Attorney Richardson have an update on the video retention policy at April’s meeting. April’s household waste clean-up at the bulky waste site is coming up and he reminded the public of the community cleanup day being held on April 18th. The agreement between the City, Baseball Association, and School was finished and a draft was sent to all parties for review before finalization. Joe has almost completed his first week at the City and is doing a great job. Lastly, the City is still working with Hayden Ross to complete the audit for 2024 and will keep Council and the public updated as the process continues.
Councilmember Tackett: Councilmember Tackett thanked Councilmember Fletcher for organizing the community cleanup day on April 18th and thanked Councilmember Lawless for remembering the video retention policy still needs discussed and decided on.
Councilmember McDowell: No updates.
City Clerk/Treasurer: No update.
Joe Nobles with Maintenance: Joe said he is learning a lot and that Justin is a great teacher. They’re working through a list of projects and preparing for summer.
Fire Chief Heimgartner: Wanted to remind the public of the Fireman’s Breakfast on March 22nd at the Juliaetta Elementary School from 7am to 11am.
Public comments: None.
Motion to adjourn by Councilmember Lawless and seconded by Councilmember Tackett. Motion carried. Meeting adjourned at 7:23 pm.
Minutes of Juliaetta City Council Special Meeting
The special meeting was called to order at 6:00 pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
At 6:01 Councilmember McDowell motioned to go to Executive Session pursuant to Idaho Code 74-206 subsection 1: (a). Motion approved by roll call vote: Lawless, yes; Fletcher, Yes; Tackett, Yes; McDowell, Yes.
Councilmember Lawless motioned to return to regular session and it was seconded by Councilmember Tackett. Motion carried.
Mayor Anderson’s Maintenance Position Recommendation: Mayor Anderson and City staff conducted five interviews for the vacant maintenance position. Mayor Anderson informed council his recommendation was Joe Nobles. Councilmember Fletcher motioned to approve Mayor Anderson’s maintenance position recommendation and Councilmember Tackett seconded the motion. Motion carried.
Water & Waste System Grant Agreement: The Water & Waste System Grant Agreement specifies the conditions of the grant money the City received to help pay for the new wastewater treatment plant. Councilmember Fletcher motioned to approve the grant agreement and allow Mayor Anderson to execute the paperwork and Councilmember Tackett seconded the motion. Motion carried.
Resolution 2026-01 (Loan Resolution): The City is carrying a $750,000 loan to help pay for the sewer treatment plant. The Loan Resolution serves as the official legal authorization required to borrow money, outlining the terms of the debt, and approving the necessary documents. Councilmember Fletcher motioned to pass Resolution 2026-01 and allow Mayor Anderson to execute the resolution documents and Councilmember Tackett seconded the motion. Motion carried.
Resolution 2026-02 (License & Fee Schedule): The sewer rates increased $4.50 February 1, 2026. Resolution 2026-02 is the updated fee schedule reflecting that increase. Councilmember Fletcher motioned to pass the resolution and Councilmember Tackett seconded the motion. Motion carried.
Ordinance 2026-02 (Issuance of Sewer Revenue Bond): The Sewer Bond finances the construction of the new sewer treatment plant. Councilmember Fletcher motioned to suspend the rules and read the ordinance by title only and Councilmember Tackett seconded the motion. City Clerk Nelson read the ordinance by title only. Councilmember McDowell motioned to approve Ordinance 2026-02, and it was seconded by Councilmember Lawless. A roll-call vote was held and the motion was passed unanimously – Lawless, yes; Fletcher, yes; Tackett, yes; McDowell, yes.
A motion to adjourn was made by Councilmember Fletcher and it seconded by Councilmember Lawless. Motion carried. Meeting adjourned at 6:34 pm.
Minutes of Juliaetta City Council Regular Meeting
The regular meeting was called to order at 7:00 pm by Mayor Pro Tem Fletcher. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
A motion was made by Councilmember Lawless to approve the minutes from the January 13, 2026 regular meeting, January 27, 2026 special meeting, and January 2026 payables and the motion was seconded by Councilmember Tackett. Motion carried.
Julie Watkins: Julie Watkins requested a special use permit to place a 1986 Marlette manufactured home on the property at 509 State Street. After showing various other homes Julie had renovated and flipped, Councilmember Lawless motioned to approve the special use permit and waive the carport covering requirement and the motion was seconded by Councilmember McDowell. Motion carried.
Roy Thornton: Roy Thornton, the new owner of the BlackBerry Brew & Pub, requested a variance to temporarily live in his 2026 Montana fifth wheel at 404 State Street. The property has water and sewer for Roy to connect to his fifth wheel. After discussion and clarification that the variance would be valid for two years and that Roy would need to come back to council if he needed an extension, Councilmember McDowell motioned to approve the variance request and Councilmember Tackett seconded the motion. Motion carried.
Approval of Updated Employee Handbook: Various changes to the employee handbook were discussed at the January 27, 2026 meeting. Council reviewed the updated handbook and noted no additional changes were needed. Councilmember Tackett motioned to approve the updated employee handbook and Councilmember McDowell seconded the motion. Motion carried.
Insurance for City Cell Phones: City employees recently switched cellphone carriers to AT&T, but the phones do not have insurance. After discussion and budgetary consideration, it was decided that the city cell phones do not need insurance. Councilmember Lawless motioned to deny the request for insurance and Councilmember Tackett seconded the motion. Motion carried.
Water & Waste System Grant Agreement: This agenda item was tabled. Councilmember Tackett motioned to table and Councilmember Lawless seconded. Motion carried.
Staff Reports:
Supervisor Cope: Supervisor Cope updated council on digital meters informing them that after following up with Dean Brown (Collective Equipment – he gave a presentation at January 13th meeting), 259 out of 292 meters could be read using cell phone towers. Mr. Brown will be providing a quote to Supervisor Cope soon. Additionally, ITD has completed the traffic study and will be writing a report and meeting with Mayor Anderson soon to share the results. Lastly, the new fencing for the cemetery is here and will be installed soon.
Councilmember Lawless: No updates.
Mayor Pro Tem Fletcher: Councilmember Fletcher is working on the details of the community clean-up day and has requested help from Councilmember Tackett. The clean-up day will be the third weekend in April.
Councilmember Tackett: Councilmember Tackett suggested the City consider using a back-up audio recording system since the current speaker occasionally stops recording.
Councilmember McDowell: No updates.
City Clerk/Treasurer: The auditor would be coming down later in the week to work on the City’s 2024 audit, which is almost complete.
Public comments:
Rich Tackett requested the City include information in the Juliaetta-Kendrick & 7 Ridges Community Newsletter about the plant swap happening at Centennial Park on April 23rd.
A motion to adjourn was unintentionally forgotten. Meeting adjourned at 7:31 pm.
Minutes of Juliaetta City Council Public Hearing & Special Meeting
The public hearing was called to order at 6:30pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Rick Lawless, Amanda Fletcher, Stephanie Tackett, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, Maintenance Supervisor Justin Cope, and City Attorney Todd Richardson. The purpose of the public hearing was to hear comments the establishment of the Juliaetta Planning and Zoning Committee.
Public Comment: Cynthia Nye suggested that the committee have five members instead of three to ensure that a quorum could still be established even is one person is gone. Mayor Anderson asked how many members the committee had before, and Cynthia stated that there were four members from within Juliaetta city limits and one person from the area of impact. Cynthia also suggested that the committee choose who the president and other officers would be rather than the city choose. Since this is a new ordinance, the potential members would need to be appointed to the committee by council. Public comment was closed.
Council’s Review and Adoption of Ordinance 2026-01 (Establishment of Juliaetta Planning & Zoning Committee): Councilmember Fletcher motioned to suspend the rules and read the ordinance by title only and Councilmember Tackett seconded the motion. City Clerk Nelson read the ordinance by title only. Councilmember Lawless motioned to adopt Ordinance 2026-01 and Councilmember McDowell seconded. Councilmember McDowell motioned to amend Ordinance 2026-01 to reflect suggested that the committee has five members instead of three (from within the city limits AND/OR the area of impact—does not need to be a mix of both) and that the president and officers are selected by the committee and not council. Councilmember Tackett seconded the motion to amend. A roll-call vote was held and the motion to amend passed unanimously – Lawless, yes; Fletcher, yes; Tackett, yes; McDowell, yes. Another roll-call vote was had to pass Ordinance 2026-01 with the amendments – Lawless, yes; Fletcher, yes; Tackett, yes; McDowell, yes.
Possible Employee Handbook Changes: Councilmember Lawless handed out copies of his proposed personnel policy amendments and it was reviewed by council. These proposed changes included a new subsection on use of city technology and electronic communications, various clerical errors with language and table of contents numbering, a proposed new subsection on social media and public communications, and lastly, a new subsection on drug and alcohol testing. Councilmember Tackett stated that the holiday of Juneteenth was missing from the list of paid holidays. Mayor Anderson would like to see the day after Thanksgiving (commonly known as “Black Friday”), be added to the list of paid holidays off. Councilmember McDowell had suggested last meeting we include language about all personnel be required to wear the appropriate PPE when necessary and to add the requirement that all new maintenance employees must obtain a water license within two years of employment. Councilmember Fletcher suggested that all employees review and sign off on the handbook each year to ensure acknowledgement that all employees have reviewed it. A separate page for new hires will include language about being required to get a water license within the first two years of employment.
Councilmember Lawless moved to amend the personnel policy to include language requiring all employees wear the proper PPE attire when necessary and new maintenance hires are required to obtain a water license within two years of starting at the city. Councilmember McDowell seconded the motion. Motion carried. Any additional changes will be added and the policy will be amended at the next meeting.
At 7:02 Councilmember Tackett motioned to go to Executive Session pursuant to Idaho Code 74-206 subsection 1: (f). Motion approved by roll call vote: Lawless, yes; Fletcher, Yes; Tackett, Yes; McDowell, Yes.
Councilmember Lawless motioned to return to regular session and it was seconded by Councilmember Tackett. Motion carried.
Motion to adjourn by Councilmember Tackett and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 8:32 pm.
Minutes of Juliaetta City Council Regular Meeting
The regular meeting was called to order at 7:00 pm by Mayor Anderson. The Pledge of Allegiance was recited. The council members in attendance were Amanda Fletcher, Jeff Klone and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
A motion was made by Councilmember Fletcher to approve the minutes from the December 9, 2025 regular meeting and December 2025 payables and the motion was seconded by Councilmember McDowell. Motion carried.
City Clerk Nelson swore in Nick Anderson as Mayor for a two-year term. Amanda Fletcher and Rick Lawless were worn in as Councilmembers for two-year terms and Stephanie Tackett and Eric McDowell were sworn in as Councilmembers for four-year terms. Each signed their oaths of office and were given Certificates of Election. Councilmember Klone was thanked for his service and dismissed. The new Council took their seats and discussion on council president was had. Councilmember Lawless nominated Councilmember McDowell and Councilmember Tackett nominated Councilmember Fletcher. Councilmembers Lawless and McDowell voted for Councilmember McDowell and Councilmembers Tackett and Fletcher voted for Councilmember Fletcher. Mayor Anderson broke the tie by voting for Councilmember Fletcher to be the new Council President.
Dean Brown with Corrective Equipment: Dean Brown with Corrective Equipment presented to Council regarding options for upgrading the city’s water meters from older mechanical meters to newer digital technology. The discussion focused on differences between traditional mechanical meters and ultrasonic meters, noting that ultrasonic meters are more accurate, especially at low flow levels, and can detect leaks more effectively. Ultrasonic meters measure significantly smaller amounts of water and reduce lost revenue caused by aging mechanical meters that slow down over time. Dean explained that costs between mechanical and ultrasonic meters are similar, but ultrasonic meters provide more data and have a 20-year warranty.
Several meter reading options were discussed, including direct read, drive-by radio (AMR), and fully automated systems (AMI). Drive-by systems allow staff to read meters by vehicle using radio signals, saving time but still requiring monthly routes. AMI systems automatically transmit data daily, providing quicker leak alerts and usage data without manual reading. A cellular AMI option was highlighted as potentially cost-effective for small towns, eliminating the need for expensive infrastructure and drive-by equipment.
Discussion was had on challenges such as signal interference from cast iron meter lids and the possible need to replace some lids to ensure reliable readings. The council expressed interest in receiving proposals for both drive-by and cellular options and gathering feedback from other cities before moving forward.
Updating Employee Handbook: Councilmember McDowell suggested that the employee handbook be updated to include the requirement that new maintenance hires would need to obtain their water and/or sewer license within the first two years of employment. Supervisor Cope stated that 1600 hours are needed to obtain the licenses, which he estimates would take approximately two years. Mayor Anderson suggested councilmembers review the entire handbook and additional changes can be discussed at the next meeting. Councilmember McDowell moved to table the discussion and Councilmember Lawless seconded the motion. Motion carried.
Latah County Building Inspection Services Agreement: This agreement is regarding the City contracting with Latah County to review all building permit applications and perform all building inspections as needed. Councilmember Lawless moved to allow Mayor Anderson to execute the Latah County Building Inspection Services Agreement and Councilmember McDowell seconded the motion. Motion carried.
City Cellphones: Council reviewed various cellphone provider quotes for city employee’s cell phones and the fire station hot spot and decided on AT&T. Additionally, at the recommendation of City Attorney Richardson, Mayor Anderosn requested his own city cellphone. Councilmember Lawless motioned to approve the city switching cellphone providers to AT&T for all city employees and the fire station hot spot and the motion was seconded by Councilmember Tackett. Councilmember Lawless motioned to authorize Mayor Anderson to get his own city cellphone and it was seconded by Councilmember Tackett. Motion carried.
Deobligating SRF Funds: Stillman Norton with Keller Associates explained that there is additional loan money through DEQ that the city could utilize, but it would have to be repaid if used. He confirmed that the city’s final loan will be through USDA Rural Development, which will pay off up to $750,000 of the existing DEQ loan. Any DEQ funding beyond that amount would result in unnecessary additional debt for the city. He also noted that the project currently has nearly $2 million in contingency funding due to receiving more grant funding than ultimately needed.
Stillman stated there is no benefit to the City in keeping the extra DEQ loan funds and recommended formally deobligating them so the state can reallocate the money to other projects. Councilmember Fletcher motioned to authorize the deobligation of the SRF funding and it was seconded by Councilmember Tackett. Motion carried.
Staff Reports:
Supervisor Cope: Supervisor Cope thanked Joe Dodge for his service to the City and wished him well, as he is no longer working for the City. The fire siren/Noon whistle needs fixed, and Collier Electric quoted him $3,500 for the wiring and $1,100 for the new siren. Matt with Avista volunteered to help take down Christmas lights. Lastly, Supervisor Cope has been keeping a wish list of things he would like for the sewer plant in case there is extra grant money leftover when construction is finished.
Councilmember Fletcher: Councilmember Fletcher has been keeping a list of things discussed at previous meetings to ensure things are getting done. She handed copies the list to other members so they could also see what had been discussed but not completed.
Mayor Anderson: Mayor Anderson reminded everyone that sewer rates would increase $4.50 at the end of the month and would be reflected on February’s bill for January usage. He also reminded council and the public of the ITD traffic study that would be happening soon. He will be gone for February’s regular meeting but could be available by phone if needed. Lastly, with Joe no longer working for the city, the city will need to hire a new maintenance worker. Applications can be emailed or picked up at City Hall and interviews will be conducted in a few weeks by Mayor Anderson and city staff. A recommendation for a new hire will be brought before council to vote on.
Councilmember Tackett: Councilmember Tackett thanked former councilmember Mark Maland for his years of service to the city. She inquired about whether the city had hired an accountant as previously discussed to help Treasurer Nelson get caught up. The city plans on hiring Hayden Ross to come down once a month or as needed once the FY 2024 audit is complete.
Councilmember McDowell: No updates.
City Clerk/Treasurer: Spoke with City Attorney Richardson and the P&Z hearing to establish Juliaetta’s P&Z Committee will be held in January. The Baseball Association agreement is being worked on and hopefully will be close to finalizing in January.
Public comments: None.
Motion to adjourn by Councilmember Lawless and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:26 pm.
Minutes of Juliaetta City Council Public Hearing & Regular Meeting
The public hearing was called to order at 7:00 pm by Mayor Anderson. The Pledge of Allegiance
was recited. The council members in attendance were Amanda Fletcher, Mark Maland via telephone, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope. The purpose of the public hearing was to hear comments on Zane Hadley’s property variance request. There was no comment by the public and public comment was closed.
The regular meeting was called to order at 7:02pm. A motion was made by Councilmember McDowell to approve the minutes from the November 12, 2025 public hearing and regular meeting and the motion was seconded by Councilmember Maland. Motion carried. A motion was made by Councilmember Fletcher to approve the November 12, 2025 payables, and the motion was seconded by Councilmember McDowell. Motion carried.
Zane Hadley’s Variance Request: Councilmember Fletcher motioned to approve Zane Hadley’s property variance request and the motion was seconded by Councilmember McDowell. Motion carried.
Election Canvass Results: Councilmember McDowell motioned to approve the 2025 election canvass results, and it was seconded by Councilmember Fletcher. Motion carried.
Ways to Support Local Businesses: Discussion was had on how the city can help support local businesses in town. Requiring a business license had been discussed at previous meetings, but feedback from the public was negative citing concerns on cost, excessive paperwork, and the fact that the state of Idaho already required certain businesses to be licensed. The idea of a business registry was discussed primarily to help the city know what businesses are in operation. Events such as the vendor fairs hosted by Christine Prokay were described as valuable for bringing residents and visitors together, increasing foot traffic, and strengthening community connections. There was strong support for continuing these events and exploring indoor or wintertime versions, potentially using the library or other public spaces. Additional ideas included improving business visibility for through-traffic, such as signage, that would help travelers identify local businesses as they pass through town. The city agreed to look into advertisement signage and what the ITD regulations are regarding displaying those signs.
Hayden Ross FY25 Audit Engagement Letter: Hayden Ross will be completing the FY24 audit fieldwork in the first week of January and hopefully will present those findings in February or March. Councilmember Fletcher motioned to approve the FY25 audit engagement letter from Hayen Ross and authorize the Mayor to execute the agreement and the motion was seconded by Councilmember McDowell. Motion carried.
Staff Reports:
Supervisor Cope: The new Christmas decorations arrived right before Thanksgiving and are up along Main Street. Supervisor Cope would like to purchase a few additional decorations and will review the budget and order accordingly. The holiday lighting contest is underway, and residents will be able to vote after December 19, and $550 in prize money has been donated to date. Lastly, construction at the wastewater treatment plant is ongoing and concrete will be poured soon, weather permitting.
Councilmember Fletcher: Reminded the public that the elementary school will be hosting their annual Christmas concert and urged residents to please be patient with the extra vehicles that will be coming and going.
Mayor Anderson: Mayor Anderson updated council on ordinance enforcement and that letters have gone out to some residents. So far, response to those letters have been favorable and the city has seen compliance. The ITD traffic study is still on the radar, but he is unsure when exactly ITD plans on conducting the study and will contact ITD for clarification. Lastly, he reminded the public that all vehicles being driven on the road must be registered and driven by a licensed driver and that motorized vehicles are not allowed on the trail pathway.
Councilmember Maland: Reminded the public that there are laws governing open burning and urged the city to work with the fire department to ensure those laws are being followed.
Councilmember McDowell: No updates.
City Clerk/Treasurer: Spoke with City Attorney Richardson and the P&Z hearing to establish Juliaetta’s P&Z Committee will be held in January. The Baseball Association agreement is being worked on and hopefully will be close to finalizing in January.
Joe Dodge: No updates for city business. On behalf of the Fire Department, Joe reminded everyone that Santa will be at the Community Center the Saturday before Christmas.
Public comments:
Zane Hadley: Inquired as to whether the City has the authority to regulate or screen who moves into rental homes, citing concerns about drugs and the negative impacts on neighboring families. City Clerk Nelson responded that such screening is generally the responsibility of property owners and landlords, and that legal protections limit the City’s ability to regulate tenants.
Rich Tackett: Stated that the new payment portal is very easy to use and makes it simple to pay your utility bill.
Motion to adjourn by Councilmember McDowell and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 7:38 pm.
Minutes of Juliaetta City Council Special Meeting
The special meeting was called to order at 5:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland via telephone, and Jeff Klone via telephone. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
The purpose of this meeting was to break the election tie between Amanda Fletcher and Richard Tackett and determine a winner for the City Council 2-year position. According to Idaho Code § 50-413: In case of a tie vote between candidates, the city clerk shall give notice to the interested candidates to appear before the council at a meeting to be called within six (6) days at which time the city clerk shall determine the tie by a toss of a coin. To determine who would be heads and tails, Mayor Anderson drew from a box containing the names of each candidate and selected Amanda Fletcher, who chose heads. Clerk Nelson performed the coin toss, and it was heads. It was determined that Amanda Fletcher won the coin toss and the City Council 2-year position.
Motion to adjourn by Councilmember Fletcher and seconded by Councilmember Maland. Motion carried. Meeting adjourned at 5:04 pm.
Minutes of Juliaetta City Council Public Hearing & Regular Meeting
The public hearing was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Jeff Klone, Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope. The purpose of the public hearing was to hear comments on the proposed amendment to increase the FY 2026 budget by $15,300. There was no comment by the public and public comment was closed.
Pledge of Allegiance
A motion was made by Councilmember Klone to approve the minutes from the October 14, 2025 regular meeting and the motion was seconded by Councilmember McDowell. Motion carried. A motion was made by Councilmember Klone to approve the October payables, and the motion was seconded by Councilmember McDowell. Motion carried.
Council’s Adoption of Ordinance 2025-03 (Amended Appropriation Ordinance): Councilmember McDowell motioned to suspend the rules and read the ordinance by title only and Councilmember Fletcher seconded the motion. City Clerk Nelson read the ordinance by title only and Councilmember McDowell motioned to approve Ordinance 2025-03 and Councilmember Fletcher seconded. A roll-call vote was held and the motion passed unanimously – Klone, yes; Fletcher, yes; Maland, yes; McDowell, yes.
Council’s Adoption of Resolution 2025-02 (Reserving foregone amount for FY 2026): Councilmember Klone motioned to adopt Resolution 2025-02 and it was seconded by Councilmember McDowell. Motion carried.
Council’s Adoption of Resolution 2025-03 (Latah County All-Hazard Mitigation Plan): Councilmember Klone motioned to adopt Resolution 2025-03 and it was seconded by Councilmember Fletcher. Motion carried.
Keller Associates: Jake Grodon, a project engineer for Keller Associates, presented an agreement for professional services for Keller Associates to be an on-call engineer for the City. This arrangement would allow the City to request small engineering tasks without needing a new full contract each time. Two task orders were included: the first concerning corrosion control due to recent lead detections in the water system, and the second involving erosion of the riverbank near the ball fields. Keller will prepare technical memos for both tasks—one outlining treatment recommendations for the water plant, and the other presenting alternatives, permitting needs, and potential funding sources for stabilizing the riverbank. A third future task order will likely involve switching from chlorine gas to sodium hypochlorite, which DEQ prefers to have engineer involved on. Council members asked about costs, potential grant funding, and whether DEQ requires engineered solutions for these issues. Keller clarified that the initial task order costs (about $32,700) would likely come from the City’s budget unless other funding is identified. Discussion also covered safety risks of chlorine gas and the possibility of lowering the City’s water system classification by switching to safer chemicals. Supervisor Cope noted that chlorine gas availability has improved, but switching still offers safety benefits and possible cost savings. Councilmember Fletcher moved to approve Keller Associates as the City’s on-call engineering firm and Councilmember McDowell seconded the motion. Motion carried.
Switching Cell Phone Carriers for City Employees: The City Employees are not happy with the cell phone service provided by Inland Cellular. Communication has been difficult and Mayor Anderson would like to switch to a different provider. The favored carrier was T-Mobile, but Councilmember Klone would like to see quotes before voting and motioned for the City to get a quote from T-Mobile for next meeting. Councilmember McDowell seconded by the motion. Motion carried.
Approval of Internet Services for Water Plant: Councilmember Fletcher made a motion to approve TDS internet services at the Water Plant and Councilmember Maland seconded the motion. Motion carried.
April Community Clean-Up Day Sponsored by City: Councilmember Fletcher requested that she and the City work together in February/March to send out a letter to citizens informing them of a community clean-up day in April. Councilmember Maland motioned to approve the City sponsoring the clean-up day and Councilmember McDowell seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Informed Council that Zane Hadley would be requesting a property variance because he wants to add onto his house and it would leave less than the required distance between his house and the property line. A public hearing will need to be held at next month’s meeting. Lastly, the new security cameras were successfully installed.
Councilmember Klone: Reminded the public of the new online portal and how easy it is to use to pay your utility bill.
Councilmember Fletcher: The Pumpkin Lane Halloween Block Party was a success, although it did get a little dark due to lack of light from the streetlight. More participation is encouraged for next year and she hopes the event will continue to grow. Lastly, Councilmember Fletcher thanked Christine Prokay, co-owner of the Bottoms Up, for everything she has done for the community, such as hosting various charity bingos and community events.
Mayor Anderson: Mayor Anderson thanked the Councilmembers for their service to the City. He also informed the public that there is a procedure in place for ordinance violations and if someone has a complaint, there is a form that can be filled out and the City will move forward by investigating (taking photos) and deciding whether a letter needs to be sent requesting compliance. If the person/property remains incompliant then the City will request City Attorney Richardson pursues prosecution. Mayor Anderson wanted to remind the public that a traffic study is going to be conducted soon by ITD. Lastly, although the City was unable to decorate the park with Christmas lights and host a lighting ceremony this year, former Mayor Groseclose has been putting up lights and plans on having a ceremony. The City plans on coordinating with Kendrick next year to co-host a big celebration.
Councilmember Maland: Will not be able to attend next month’s meeting in person but can be available by phone.
Councilmember McDowell: No updates.
City Attorney Richardson: No updates.
City Clerk/Treasurer: A few ordinance violation letters have been sent, and Clerk Nelson is tracking those to ensure compliance. The Caselle CPA is nearly finished with assisting with reconciling the books and will continue to update Council. Hayden Ross just finished their busy season and is continuing to work on audit preparations.
Fire Chief Heimgartner: No updates.
Joe Dodge: No updates.
Public comments: None
Motion to adjourn by Councilmember Maland and seconded by Councilmember Klone. Motion carried. Meeting adjourned at 7:48 pm.
Minutes of Juliaetta City Council Regular Meeting
The public hearing was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Jeff Klone, Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, City Attorney Richardson, and Maintenance Supervisor Justin Cope. The purpose of the public hearing was to hear comments on ordinance 2025-02, the building code ordinance. There was no comment by the public and public comment was closed.
Pledge of Allegiance
A motion was made by Councilmember Fletcher to approve the minutes from the September 9, 2025 regular meeting and the motion was seconded by Councilmember Klone. Motion carried. A motion was made by Councilmember Klone to approve the September payables, and the motion was seconded by Councilmember Fletcher. Motion carried.
Council’s Adoption of Ordinance 2025-02 (Building Code Ordinance): Councilmember Klone motioned to suspend the rules and read the ordinance by title only and Councilmember McDowell seconded the motion. City Clerk Nelson read the ordinance by title only and Councilmember McDowell motioned to approve Ordinance 2025-02 and Councilmember Maland seconded. A roll-call vote was held and the motion passed unanimously – Klone, yes; Fletcher, yes; Maland, yes; McDowell, yes.
Council’s Adoption of Resolution 2025-01 (Updated Building Code Fees): Councilmember McDowell motioned to adopt Resolution 2025-01 and it was seconded by Councilmember Maland. Motion carried.
Surveyor Terry Golding: Wanted to reintroduce himself to Council as it had been quite some time since he had last been at a meeting or done any work for/in the City. He wanted to let Council know that if the City ever needs GIS mapping done to inventory things like manholes, water meters, and our sewer system that he could offer that service to us. Supervisor Cope stated the City recently began using Diamon Maps, a cloud-based GIS mapping program. No action was taken.
Joe Nobles: Mr. Nobles was not present, however, Mayor Anderson discussed Mr. Nobles’ request to have part of State Street closed for a Halloween block party he and a few neighboring houses are putting on to ensure the safety of pedestrians. Fire Chief Heimgartner had no objections, and it was discussed that cones and sawhorses would be used as barriers. Councilmember Fletcher motioned to close State Street between 4th and 5th street for the Halloween Block party on October 31st and Councilmember Maland seconded the motion. Motion carried.
Stillman Norton with Keller Associates Re: Erosion Barricade Update: Mr. Norton was called to give an update on the erosion barricade for the park, but due to Council not being provided with scope of work packet, further discussion could not be had. This issue will be put on November’s agenda for discussion and Council’s consideration.
Approving Employee Raises: Mayor Anderson requested that employee raises be approved and implemented immediately since the new fiscal year has begun and all employee evaluations have been completed. He requested each employee receive an 8% raise, as discussed during budget workshops. Councilmember Klone motioned to approve an 8% employee raise to take effect immediately and Councilmember Fletcher seconded the motion. Motion carried. Treasurer Nelson was directed to make the appropriate changes in Caselle to reflect the raises.
Revising Appointed Employee Sick Time: Clerk Nelson stated that as an appointed employee she currently accrues 2.5 hours of sick time per pay period, and that she would like to raise this number to 4 hours per pay period—same as the maintenance employees receive. After inquiring with other cities near Juliaetta, it was determined that most other clerks accrue 4 hours of sick time per pay period (or a policy similar). Councilmember McDowell motioned to approve the sick time accrual of appointed employees be changed from 2.5 hours per pay period to 4 hours. Councilmember Klone seconded the motion. Motion carried.
Camera Quotes: Mayor Anderson reached out to Fisher Systems and Computer Doctors for camera quotes for the water plant and City Hall. Fisher Systems quoted the City $24,747.00 for cameras at the water plant and $11,487.00 for City Hall. Computer Doctors quoted the City $12,059.00 total for cameras at both the water plant and City Hall. After further discussion, Councilmember McDowell motioned to approve purchasing cameras through Computer Doctors and the motion was seconded by Councilmember Klone. Motioned carried. The budget will need to be opened at November’s meeting since funding for these cameras was not included in the FY 2026 budget passed in August.
Digital Records Retention Policy: Attorney Richardson stated that he would need to do research regarding a retention policy for digital recordings because they are public records and there are specific laws governing public records. He recommended that the only people who have access to the recordings are the City Clerk, Maintenance Supervisor, and Mayor. Attorney Richardson will research the issue and report back at a later meeting.
Ordinance Enforcement Procedure Discussion: Mayor Anderson had requested Sheriff Skiles attend the meeting, but he was unable to. There has been confusion between the City and Latah County Sheriff’s Office regarding ordinance enforcement, but Mayor Anderson reassured the public that the City fully supports the enforcement of ordinances and prosecution if necessary. He urged residents to contact City Hall with any concerns and the City can investigate, take pictures, and move forward by sending a letter. If the letter is not complied with, the Sheriff’s Office will be called to issue a citation and if the non-compliance continues, the City Attorney will prosecute. Councilmember Fletcher agreed that a procedure needs to be put in place so everyone knows what their role is and what the timeline is. Mayor Anderson ended the discussion by stating he would get in touch with Latah County and if needed, call a special meeting to make sure the City and the Sheriff’s Office is on the same page with enforcement.
Amanda Fletcher: April Community Clean-Up Day: Amanda requested $300.00 to help pay for marketing flyers and stamps for a community clean-up day she is wanting to put on in April. After much discussion, it was decided that rather than putting the event on herself, it would be easier for accounting and liability purposes for the City to sponsor the event and pay for it. Attorney Richrdson agreed that for transparency purposes it would be best for the City to sponsor the event and handle any financials involved. This item will be added to November’s meeting as an action item for the City to sponsor the community clean-up. Councilmember Fletcher motioned to table this item and it was seconded by Councilmember Maland. Motion carried.
Adding Treasurer Cheyane Nelson as Key Executive on Wells Fargo Accounts: Currently Mayor Anderson is the only key executive on the City’s Wells Fargo accounts, which means he is the only person who can add or remove people on the account. To make this easier, Mayor Anderson requested Treasurer Cheyane Nelson be added as a second key executive. Councilmember Klone motioned to approve Treasurer Cheyane Nelson be added as a key executive and Councilmember Maland seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Thanked Councilmembers for approving employee raises. He stated that he and Joe attended the Fall Idaho Rural Water Association Conference in Moscow and met many vendors selling water meters. One of the vendors will be presenting options at November’s meeting. Additionally, Supervisor Cope expressed his concerns that he will no longer be able to get gas chlorine for the water plant and is looking into getting a microdosing pump as an alternative. Sprinklers are going to be blown out on the 20th and the library is going to be winterized soon since it is currently vacant. The Food Bank expressed interest in renting the library building, but no further discussion has been had.
Councilmember Klone: Councilmember Kone reached out to ISP about the unregistered vehicles on Main Street but had not heard back yet. He expressed concern about the motorcycles being driven around town not being licensed and the drivers not wearing helmets. Councilmember Klone reminded everyone that it is State law that vehicles be licensed, and helmets be worn (if driver is under the age of 18).
Councilmember Fletcher: Councilmember Fletcher wanted to let the public know that the school is doing a levy and to look for that on this upcoming election ballot and that Judy’s Nearly New store is closing at the end of the month.
Mayor Anderson: Mayor Anderson reminded the public that a Candidate Meet and Greet is going to be held in Kendrick at the Grange Hall on October 22nd. Additionally, Mayor Anderson stated he would be meeting with ITD regarding reducing the speed limit through town to 25 MPH. Lastly, he reminded the public that the garbage bin at the park is for City use only and not for personal use.
Councilmember Maland: Wanted to thank Council for a productive meeting.
Councilmember McDowell: No updates.
City Attorney Richardson: No updates.
City Clerk/Treasurer: Treasurer Nelson spoke with an employee at ITD about the unregistered vehicles on Main Street. She was told that ITD would be sending out letters to the vehicle owners, and she would be notified when that is done. Lastly, she gave an update on the new portal and reported that she has received a lot of positive feedback and encouraged residents to utilize it.
Fire Chief Heimgartner: No updates.
Joe Dodge: No updates.
Public comments: None
Motion to adjourn by Councilmember Fletcher and seconded by Councilmember Maland. Motion carried. Meeting adjourned at 8:23 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Jeff Klone, Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
A motion was made by Councilmember Klone to approve the minutes from the August 12, 2025 regular meeting and the motion was seconded by Councilmember Maland. Motion carried. A motion was made by Councilmember Klone to approve the August payables, and the motion was seconded by Councilmember Maland. Motion carried.
Chanda Smith & Morgan Willis: Ms. Smith and Ms. Willis addressed their safety concerns with Council about the highway speed being 35 MPH rather than the usual through-town speed of 25 MPH. Council discussed how it has been a battle with ITD for years and since it is a state highway, ITD has sole control over the speed. Stillman Norton with Keller Associates stated that he knows there are grants available to help cities pay for safety features such as flashing lights to help pedestrians be more aware of their speed and surroundings, specifically an LHTAC grant which is typically due in November. Mayor Anderson requested ITD contact information and stated he would email and inquire about having another traffic study done.
Jayne Webber with Daughter’s of the American Revolution: Jayne gave a brief history of Constitution Week and requested that Council consider passing a proclamation recognizing Constitution Week each September. Councilmember Maland motioned to pass the proclamation and Councilmember Fletcher seconded. Motion carried.
Stillman Norton with Keller Associates: The total cost of Juliaetta’s new wastewater treatment plant is about $12.2 million. Of that, only $750,000 is a loan—the rest is covered by grants that do not need to be paid back. The loan will last four years with a 1.5% interest rate, and the annual payment will be around $25,000. The first payment isn’t due until late 2027 or early 2028, about a year after the project is finished. To prepare, the city is gradually raising sewer rates so there’s enough money in reserve before the first payment. Right now, the average rate is $47.85 per user, and the city expects it will eventually need to reach about $69 per user. The council plans to increase rates slowly every six months instead of all at once. Stillman also discussed keeping extra funds in reserve for repairs and short-lived equipment, as recommended by USDA. He stated the project is off to a good start, and the contractor has a strong record of finishing projects on time and saving cities money.
Stillman Norton Re: Amendment to the Wastewater Treatment Plant Agreement: Stillman discussed the need for an amendment to the wastewater treatment plant agreement because the project’s start date had been delayed. When construction began, the original survey markers were missing, so Keller Associates had their surveyor redo the benchmarks to keep the project moving and avoid further delays. From now on, the contractor will use their own surveyor for construction staking, so any mistakes with elevation will be their responsibility. The amendment also covers extra work costs caused by the delayed start and raises for engineering staff over the course of the project. All these expenses will come from existing grant funds, not the city’s loan, and the project still has about $1.6 million in contingency funds remaining. Councilmember Maland motioned to authorize Mayor Anderson to sign the amendment, and it was seconded by Councilmember McDowell. Motion carried.
Additionally, Stillman informed Council that the slope next to the main baseball field is eroding and could threaten the field if it continues. In the past, the area was reinforced with rock and concrete, but the river’s sharp turn keeps wearing it away. They (Keller Associates) are exploring different stabilization options and have reached out to the Palouse Clearwater Environmental Institute and the Nez Perce Conservation District for possible funding help. They plan to review alternatives, estimate costs, and coordinate with these agencies to design and bid the project. Because this item is not on the agenda, the mayor requested City Clerk Nelson add slope stabilization discussion to the October agenda so the city can review options and funding opportunities.
Council’s Adoption of Ordinance 2025-01 (FY 2026 Appropriations): Councilmember Klone motioned to suspend the rules and read the ordinance by title only and Councilmember Maland seconded the motion. City Clerk Nelson read the ordinance by title only and Councilmember Klone motioned to approve Ordinance 2025-01 and Councilmember Maland seconded. A roll-call vote was held and the motion passed unanimously – Klone, yes; Fletcher, yes; Maland, yes; McDowell, yes.
City to Absorb Community Portal Card Processing Fees: Council discussed whether residents or the city should pay the credit card processing fees for online payments made through the new community payment portal. If residents paid the fee, it would be 3.9% per transaction, but if the city absorbed the cost, it would be reduced to 2.75%. Council agreed that covering the fees would encourage more residents to pay online, save on postage and staff time, and make the process more convenient, especially since the office now has only one employee. It was also noted that while this adds additional software-related expenses, it’s still manageable given overall staff savings. Councilmember Maland motioned to approve the city absorbing all portal card processing fees and Councilmember Klone seconded the motion. Motion carried.
Camera and Internet Quotes Discussion: Mayor Anderson stated that Computer Doctors had not gotten back to him with quotes for cameras. However, regarding internet: TDS would be an additional $49 for each location; Spectrum would be an additional $140 per location, equaling an additional $420 per month; First Step has not gotten back yet with quotes.
Councilmember Fletcher does not believe that purchasing higher-tech cameras at this time is fiscally responsible since there are cheaper, low-tech options such trail cameras. She also addressed her concerns about being videoed while using the trail and that she values her privacy. Councilmember Maland disagrees and believes that the public would want cameras at the water plant and around town, including the trail. Councilmember Klone agrees that the water plant needs security and sees the benefit of having cameras on the trail. Additionally, he discussed the need for a retention policy if we were to move forward to cameras to account for record requests, which would be an additional cost to implement (video storage, IT management). Mayor Anderson asked Stillman with Keller Associates if internet installation costs at the sewer plant could be covered by the grant and Stillman said that he thinks so and he would inquire with the USDA.
Councilmember Fletcher inquired as to whether TDS or Spectrum would require a contract for additional services. Mayor Anderson stated that he believes the additions would just tack on to our current TDS services and City Clerk Nelson stated that Spectrum would be month-to-month. Councilmember Maland motioned to purchase TDS internet services for the water plant and it was seconded by Councilmember McDowell. Councilmembers Klone and Fletcher opposed the motion. To break the tie, Mayor Anderson voted no and stated that he would like to gather additional information about cameras and handle both internet and cameras at the same time. Motion failed.
P1FCU CD: One of the City’s P1FCU CDs is set to mature on September 18th. After discussion, Council decided rather than renewing the CD, the money should be moved to an LGIP account for easier access and stable interest rates. Councilmember McDowell motioned to move the funds to an LGIP and Councilmember Maland seconded the motion. Motion carried.
Amanda Fletcher: April Community Clean-Up Day: Amanda discussed having a community clean-up day in April to coincide with the City having the household waste dumpsite weekends available to the public. Amanda discussed getting the school involved, which brought up concerns about liability and improper tree trimming. A liability waiver would be required for residents who wish to have assistance with their property, however, discussion of just not letting students tree trim was discussed. Amanda requested $200.00 from the City to help cover expenses such as flyers and safety materials, but since it was not specified on the agenda that she was requesting money, the matter was tabled until October’s meeting. Councilmember Fletcher moved to table the item and it was seconded by Councilmember McDowell.
Updating Ordinances: Councilmember Fletcher discussed the need for the City to update various ordinances since certain ordinances haven’t been updated in 1989. She was looking at the City of Troy’s ordinances and noticed how in-depth and clear they were and would like Juliaetta’s ordinances to be similar. Mayor Anderson stated that he knows of a few that need updated, such as the rate of pay for councilmembers and the mayor and the location of our bank no longer being the Wells Fargo in Kendrick. Additionally, Councilmember Fletcher would like a procedure in place for ordinance enforcement to ensure things aren’t slipping through the cracks and that everyone is clear on their role.
Staff Reports:
Supervisor Cope: Stated that the Christmas decorations he was approved to purchase have gone up significantly totaling $9,386.00 with shipping being $1,640.00. To reduce the overall cost and shipping cost, he decided not to purchase a 4-foot Happy Holidays sign, which put the total for Christmas decorations right at the allotted $6,000. Supervisor Cope also stated that he heard there was going to be a block Halloween party on State Street and he encouraged the community the get involved. Lastly, with winter quickly approaching, the Maintenance Team will be working on getting all the vehicles and equipment serviced and prepared for the colder months.
Councilmember Fletcher: Stated that she had City Clerk Nelson send an email to City Attorney Richardson requesting an update on various issues such as the Baseball Association agreement, P&Z, and business licenses, but a response had not yet been received. She reminded the public that the bulky waste site is back in October and that the brush bin will be available until hopefully January, weather permitting.
Mayor Anderson: Requested Council review the City’s fee schedule and decide if any increases need to be made. Mayor Anderson stated he would reach out to Amanda with Latah County to discuss garbage rates and whether rates are increasing on their end.
Councilmember Maland: He is in the process of purchasing a manufactured home and thanked the City for being so easy to work with for getting permits.
Councilmember McDowell: Has been working on a sidewalk grant is making great progress.
City Clerk/Treasurer: She will be attending Clerk’s Conference in Boise September 23-25th and Justin and Joe will be keeping the office open to the public. Lastly, the new community portal will be up and running within the next week or two and will be available for the public to utilize instead of PayPort.
Cynthia Nye (P&Z): Gave an update on the status of P&Z since disbanding: The money in the joint P&Z bank account with Kenrick has been withdrawn and disbursed equally between Juliaetta and Kendrick. All mail for P&Z is sent to Juliaetta City Hall, and all records are kept upstairs at City Hall.
Fire Chief Heimgartner: No update.
Joe Dodge: No Update.
Public comments:
Stephanie Tackett: Wanted to follow-up on the accessibility of city expenditures and whether they could be listed on the city’s website for more transparency as to where taxpayer money is going, specifically when it comes to legal issues and litigation. Treasurer Nelson stated that the payables that were approved tonight would be available on the City’s website once the website is updated to allow for the payables to be added.
Chanda Smith: Thanked Council for valuing the privacy of citizens but feels that cameras would be beneficial for safety and security. She also requested that if Council was going to be looking at changing ordinances regarding roosters and chickens, to also remember the peacocks. Lastly, Ms. Smith stated there has been a downed wire across the alley near the school. City Clerk Nelson had been in contact with Spectrum to resolve this issue.
Clarice Wessman: Stated that she has cameras around her house for safety and security and feels that having cameras monitoring our City water is crucial as there could be unforeseen threats.
Stephanie Tackett Follow-up: Wanted to remind everyone to be mindful of the fact that a lot of people moved to Juliaetta because of the small-town feel and freedoms that bigger cities don’t allow, such as having animals like chickens, roosters, peacocks. If ordinances were to change restricting those animals, it could potentially alienate the residents who moved out here for those freedoms.
Cynthia Nye Follow-up: Wanted to remind Council of the City’s P&Z Comprehensive Plan before changing certain ordinances, especially any changes involving animals and agriculture.
Motion to adjourn by Councilmember Klone and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 8:47 pm.
Minutes of Juliaetta City Council Budget Hearing & Special Meeting
The public budget hearing was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Jeff Klone, Mark Maland, and Eric McDowell. Also present was City Clerk/Treasurer Cheyane Nelson. There was no comment by the public and public comment was closed.
Councilmember Fletcher motioned to approve the minutes from the August 12, 2025 regular meeting and Councilmember McDowell seconded. Councilmember Fletcher moved for the approval of the FY 2026 budget for $14,501,597.00 and it was seconded by Councilmember Maland. Motions carried.
Execution of USDA Water and Waste System Agreement: Mayor Anderson requested Council’s approval to sign the USDA Water and Waste System Agreement regarding our wastewater treatment plant. Councilmember Maland motioned to approve Mayor Anderson executing the agreement and Councilmember McDowell seconded. Motion carried.
Mark Maland: Mr. Maland requested a special use permit to allow him to place a 1976 HUD approved manufactured home where his current manufactured home residence is. The special use permit is necessary because the City ordinance governing manufactured homes specifies the manufactured home cannot be older than 5 years or a special use permit through Council is required. Councilmember McDowell motioned to approve the special use permit request, and it was seconded by Councilmember Fletcher. Motion carried. Councilmember Maland did not vote as it was his request.
Costco Memberships: The existing Costco memberships have expired and cannot be renewed because the primary person on the account is no longer associated with City Council. Mayor Anderson suggested that rather than the Council memberships be through the city, each member instead receive a stipend at the beginning of the year for whatever the rate is for the basic Costco membership. City employees—Cheyane, Justin, and Joe—would each be provided a Costco card through the city since they often purchase items for the city and need to use the tax-exempt ID. Councilmember Klone motioned to approve and it was seconded by Councilmember Maland. Motion carried.
Caselle Hosted: While in the process of getting the new Caselle Community Portal installed it was brought to City Clerk Nelson’s attention by Computer Doctors that it is recommended a dedicated computer be used to run the portal. This computer would not be used for daily activities as it needs to be secure since the portal will be running residents’ credit/debit card and bank information. City Clerk Nelson discussed the options as either purchasing a third computer for the office to exclusively run the portal or purchasing Caselle Hosted, which means Caselle would store all the information and run the portal through their own secure server. A major advantage of this would be that Caselle would also maintain the portal and handle any software upgrades and back-ups. Additionally, if the City were to purchase Caselle Hosted, City Clerk Nelson would be able to access the Caselle software from any computer or laptop – no license necessary. This would be particularly useful when she is away at training or on vacation and an issue arises that needs her attention. Caselle hosted would be an additional cost of $235.00 per month. Councilmember McDowell motioned to approve the purchase of Caselle Hosted and it was seconded by Councilmember Klone. Motion carried.
Internet/Cameras at Water Plant: Councilmember Maland addressed his desire to have security cameras at the water plant and for the trail. With this, he requested the city also purchase internet for the water plant. Councilmember Fletcher stated that if the city was going to purchase cameras, she would like them to either be the same or at least be compatible with each other, so the system is consistent. Councilmember Klone suggested we talk with Computer Doctors for their input and getting quotes. Councilmember Fletcher inquired about other places the city might want cameras, and it was unanimously agreed that the park and around City Hall would be additional locations where cameras would be useful. After much discussion, Councilmember McDowell motioned to move forward with getting internet quotes and Councilmember Klone seconded the motion. After vote, the motion did not pass. Councilmember Klone motioned to prioritize for September’s regular meeting getting internet and camera quotes from various companies (such as, but not limited to, Spectrum and TDS for internet and Computer Doctors for cameras) and the motion was seconded by Councilmember Maland. Motion carried.
Uploading Payables to Website: To increase transparency with the public it has been requested that the monthly payables be uploaded to the website. Councilmember Maland motioned to approve the payables be uploaded to the website and it was seconded by Councilmember Fletcher. Motioned carried.
Motion to adjourn by Councilmember Fletcher and seconded by Councilmember Klone. Motion carried. Meeting adjourned at.6:45 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
A motion was made by Councilmember McDowell to approve the minutes from the July 8, 2025 regular meeting, July 10, 2025 special meeting, July 23, 2025 special meeting, and August 4, 2025 special meeting. The motion was seconded by Councilmember Maland. Motion carried. A motion was made by Councilmember McDowell to approve the July payables, and the motion was seconded by Councilmember Fletcher. Motion carried.
Wayne Schmidt with the Latah County Library: Mr. Schmidt requested that the funds raised by the City be released. Mayor Anderson apologized for the delay in releasing the funds; there was a clerical error in December 2024 when the funds were originally released. The funds are to be released as soon as the money is transferred out of the City’s LGIP account and available. Mr. Schmidt asked what the city would like done with the furniture and items that are not being moved to the new location, such as a table and shelving, and it was agreed that any items not needed can be left and the city will dispose of it. Lastly, the new library does not have a name yet, so the library is requesting name ideas from the public and will likely have a fun competition to decide the new name.
Joe Nobles: Mr. Nobles was not present, but Councilmember Maland requested to speak on his behalf and read the ordinances involving barking dogs/dogs at large. Mayor Anderson asked Attorney Richardson if there is a way to have certain ordinances enforced. Attorney Richardson stated that if the city would like an ordinance enforced, law enforcement should be enforced. He suggested he and Mayor Anderson either call or have a meeting with the sheriff’s office to discuss the enforcement of ordinances and how the city would like to see more consistency from deputies on when ordinances are enforced. Councilmember Maland read City Code 6.04.010, Barking Dogs, which states:
It is unlawful for any person to keep, harbor or maintain a dog which barks in such manner as to disturb the peace, quiet or slumber of any other person or neighborhood in the city.
Additionally, Councilmember Maland read City Code 6.04.030, Prohibiting dogs running at large, which states:
It is unlawful for any person to cause, permit, or allow a dog or dogs, owned, harbored, controlled, or kept by him or her, to roam, run, or stray away from the premises in which the dog or dogs are owned, harbored, controlled, or kept, except where the dog or dogs are kept under control by means of a leash or chain not exceeding eight feet in length by the owner or other person. A leash or chain shall not be required for a dog which is securely confined in any vehicle. Every female dog in heat shall be confined in a building or secure enclosure in such a manner that such female dog cannot come in contact with another dog except for planned breeding.
Councilmember Maland reminded the public that there are laws in places to protect the public from these nuisances. Attorney Richardson and Councilmember Fletcher stressed the importance of calling the sheriff’s office each time these issues arise because that is the only way a record will be made, making prosecution much easier.
BJ Watkins: Not present – requested to be removed from the agenda.
Mark Maland: Mr. Maland is requesting the city approve a special use permit to allow him to purchase a 1976 manufactured home from Steve Rishling. Unfortunately, with Councilmember Klone absent from the meeting and Councilmember Maland not able to vote on this issue, there were not enough members to form a quorum to vote. This matter will be put on the agenda for the special meeting set for August 27, 2025, due to lack of quorum.
Execution of USDA Water and Waste System Grant Agreement: Agenda item erroneously was not listed as an action item and therefore could not be voted on and executed. This agenda item will be added to the special meeting set for August 27th.
Removal of previous employees from all bank accounts: Mayor Andersons stated that in order for Treasurer Nelson and himself be added to certain financial accounts, there must be minutes reflecting that the previous employees listed on the accounts—Wendy Sandino, Bonnie Whismore, Cindy Breckenridge, Melva Eichner, and former Mayor Richard Groseclose—are no longer with the City and need to be removed. Additionally, council must approve Treasurer Nelson and Mayor Anderson be added to all financial accounts. Councilmember Maland motioned to approve the removal of all former employees—Wendy Sandino, Bonnie Whismore, Cindy Breckenridge, Melva Eichner, and former Mayor Richard Groseclose—from all financial accounts (P1FCU, LCCU, Latah Credit Union, and any other applicable accounts) and add Treasurer Nelson and Mayor Anderson. Councilmember McDowell seconded the motion. Motion carried.
Hiring an accountant: Discussion was had regarding hiring an accountant to come in once or twice a month to ensure all the taxes are being paid and that any miscellaneous accounting tasks are being completed correctly and timely. Councilmember Fletcher motioned to approve the hiring of an accountant and Councilmember McDowell seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Stated that he and Joe spent two weeks working on repairs at Cox Spring and is happy to report that he believes the issues are fixed and water should be running normal soon. Supervisor Cope wanted to thank the employees at Idaho Rural Water Association for their assistance with the Cox Spring issue. Additionally, because of the unexpected repairs needed at Cox Spring, he and Joe are a little behind on back-to-school tasks like blowing off sidewalks and painting but will get it done before school starts at the end of the month. Joe set up a meeting between the City, baseball association, and school, to begin the process of getting a contract in place specifying who is responsible for what. Supervisor Cope wanted to remind everyone to wear appropriate protective gear, such as a hard hat, if visiting the wastewater treatment plant site since construction is in full swing and OHSA requires it.
Councilmember Fletcher: Wants to have a table at the Blackberry Festival so the public and meet councilmembers. Attorney Richardson reminded council they need to avoid a quorum, so no more than two council members can be present at one time.
Mayor Anderson: Proposed that instead of the city supplying a Costco membership to each member (which is one of the compensations for being a part of council), the city have one membership that includes employees, and each councilmember is given a $65.00 stipend per year. This suggestion is because it has been a nightmare trying to modify the existing Costco membership account because the primary account holder is no longer with the City and no changes could be made without their approval. Since this is not listed on the agenda, it cannot be voted on. This item will be added to the August 27th special meeting.
Lastly, Mayor Anderson reminded everyone that the election candidacy period opens August 18th and closes August 29th. All five positions are up for election, specifically two 2-year council positions, two 4-year council positions, and one 2-year mayor position. Candidates can either get five signatures from registered voters within city limits and have the signatures confirmed by the county at the Latah County Courthouse or they can pay the city clerk $40.00 and bypass the signature requirement.
Councilmember Maland: It was brought to his attention that vehicles have been driving the trail. He would like to get cameras to monitor the trail to help collect evidence for the sheriff’s office. Supervisor Cope stated that he purchased a subscription for $46.00 for the library camera so it will save data for 7 days. Councilmember Maland would also like to see cameras at the park and water plant for security purposes. Supervisor Cope stated the water plant would need internet access to have cameras installed.
Councilmember McDowell: No updates.
City Attorney Richardson: No updates.
City Clerk: Clerk’s Conference will be in Boise in September, and she will be attending. She applied for a scholarship and was awarded $300.00 to go towards the cost of the conference.
Treasurer: The Caselle Connect Portal is currently being installed, and she has a meeting with the Caselle team to go over how to use the portal and to have any questions answered.
Fire Chief Heimgartner: No update.
Joe Dodge: Not present.
Public comments:
Stephanie Tackett: Wanted to follow-up on the accessibility of city expenditures and whether they could be listed on the city’s website for more transparency as to where taxpayer money is going, specifically when it comes to legal issues and litigation. Councilmember McDowell asked if there were any privacy issues with this and City Attorney Richardson said no, it is public record what the city is spending money on. Mayor Anderson requested this be added as an action item on August 27th’s agenda.
Councilmember McDowell motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Councilmember Maland seconded the motion. Motion approved by roll call vote: Fletcher, Yes; Maland, Yes; McDowell, yes.
Motion to return to regular session made by Councilmember Maland and seconded by Councilmember McDowell. Motion passed unanimously.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 9:19 pm.
Minutes of Juliaetta City Council Special Meeting
The special meeting was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher via phone, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
The previously passed tentative budget of $14,482,597.00 needed to be amended to include an increase in the budget for additional law enforcement hours and salaries. The police category increased by $11,000 and the salaries category increased by $8,000. The new tentative budget for FY 2026 is $14,501,597.00. Councilmember Maland motioned to amend the FY 2026 tentative budget and increase it by $19,000 and Councilmember McDowell seconded. Motion carried.
Because of this amendment to the tentative budget, the budget hearing scheduled for August 12, 2025, needed to be moved to accommodate additional newspaper publications. Councilmember Maland motioned to reschedule the budget hearing for August 27, 2025, at 6:00 pm and Councilmember McDowell seconded the motion. Motion carried.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 6:05 pm.
Minutes of Juliaetta City Council Budget Workshop & Special Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, Jeff Klone, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY 2025 budget was reviewed, and changes were noted for the FY 2026 budget.
The special meeting was called to order at 7:57 pm by Mayor Anderson.
Pledge of Allegiance
Chase Gibson: Latah County requested he change his city address of 111 McCall Street because of a new manufactured home that was put in on the property behind him, which brought to light some address abnormalities. This address change would affect three residences and would change the current name of McCall Street to John Lane. Chase is the only resident of the three who is within city limits. Chase is adamant that he does not want to change his address and that the county does not have the authority to require him to do so. The county cites their main concern that emergency services could potentially be delayed in responding because of Chase’s address remaining a McCall Street address while the other addresses on the road are John Lane. Chase doesn’t believe this would be an issue because his house can be seen from second street and an appropriately placed reflective sign would clear any confusion as to where his house is. City Attorney Richardson, present by phone, stated that there is a theory that the city could have liability if emergency services are unable to find a residence because the city does not approve an address change, however, does not think there is much merit to that argument since the landowner is the one requesting to keep his address the same. City Attorney Richardson further suggested that it would be simple to label 111 McCall Street’s driveway with a sign and then use another sign to label the remaining road as John Lane.
Councilmember Klone expressed his support for keeping 111 McCall Street as Chase’s address because it is a city road until his driveway and should remain so and because he does not believe that emergency services would have any major issues finding the house should they need to respond to an emergency.
Councilmember Maland asked if there would be any ramifications if the city does not agree to the address change. Mayor Anderson stated that he does not believe so and thinks that the county just wanted to change all three addresses to keep things tidy rather than an actual safety concern. Mayor Anderson also stated his frustration that the county placed a new sign within city limits without notifying any city personnel or emergency services (such as the fire department).
Councilmember Fletcher stated that if there are no legal issues with keeping the address the same, she supports the solution of having two different signs labeling 111 McCall Street and John Lane.
Clerk/Treasurer Nelson, who also lives at 111 McCall Street, addressed the council with her concerns regarding the lack of communication and transparency from the county. She asked the county twice to cite where they get their authority to require a city resident to change their address and she received no response. She further expressed frustrations that if the county was really concerned about safety, they would have notified our Fire Chief of the address change. However, this did not occur and had there been a fire on John Lane and Fire Chief Heimgartner was toned out, he would not have known where John Lane was.
Additional discussion was had. Councilmember Klone motioned to deny the county’s request for address change and keep the address of 111 McCall Street and Councilmember Fletcher seconded the motion. Motion carried.
The tentative budget for FY 2026 in the amount of $14,482,597.00 was reviewed. Councilmember Fletcher moved to adopt the FY 2026 tentative budget, seconded by Councilmember Klone. Motion carried.
Motion to adjourn by Councilmember Klone and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 8:28 pm.
Minutes of Juliaetta City Council Budget Workshop & Special Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, Jeff Klone, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:34 pm by Mayor Anderson.
Pledge of Allegiance
The goal of this special meeting was to finalize and approve the passing on the tentative budget for FY 2026. Unfortunately, there is more work to be done to ensure the budget has thoroughly been gone through and is complete, therefore, another budget workshop and special meeting will be held July 23, 2025, beginning at 6:00pm for the workshop and 7:45pm for the special meeting. Councilmember Klone motioned to table the passing of the FY 2026 tentative budget until the next special meeting and Councilmember McDowell seconded the motion. Motion carried.
Motion to adjourn by Councilmember Fletcher and seconded by Councilmember Maland. Motion carried. Meeting adjourned at 7:46 pm.
Minutes of Juliaetta City Council Budget Workshop & Regular Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Jeff Klone, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:00 pm by Mayor Anderson.
Pledge of Allegiance
A motion was made by Councilmember Fletcher to approve the minutes from the June 10, 2025, regular meeting. The motion was seconded by Councilmember McDowell. Motion carried. A motion was made by Councilmember Maland to approve the June payables, and the motion was seconded by Councilmember McDowell. Motion carried.
Councilmember Maland motioned to accept Mayor Anderson’s appointment of Jeff Klone as a new councilmember and Councilmember McDowell seconded the motion. City Clerk Nelson swore Councilmember Klone in.
Michael Thurston: Lives at 211 Main Street. Mr. Thurston discussed various concerns with the building next to him, 209 Main Street, such as the numerous cracks in the building, missing gutter system, busted door and window, and unsightliness of the building. Additionally, the weeds around the property and junk in the yard are a fire hazard and he is concerned because of how dry this season has been. Mayor Anderson asked if he wanted the property condemned, and Mr. Thurston stated not necessarily, but he would like to see the weeds taken care of and the property cleaned up. Mayor Anderson directed Clerk Nelson to send a letter to the property owner requesting these issues be remedied.
Caselle Connect Portal: Clerk Nelson discussed her desire to change the online payment system. The city currently uses PayPort through Tyler Technologies, which is not particularly user friendly. While at training in Utah for Caselle, she learned that Caselle offers an online payment portal that would work together with the existing Caselle programs the city already utilizes for utility management and accounts payable, etc. The biggest benefits of this new system would be that it allows customers to create an account where they can log in and pay their utility bill, see information regarding their account such as current usage, previous month’s usage, rates, etc. It would also allow customers to link their bank account or debit/credit card for quicker checkout and receive their utility bill via email rather than receive a postcard in the mail. It would be a one-time set-up fee of $1,200 and then an additional $175.00 per month. Currently the customer absorbs the convenience fee associated with using a debit/credit card, but that can be changed at any time. Councilmember Maland expressed his interest in the city absorbing the fee and Mayor Anderson stated that if enough people start using the portal it should strongly be considered. Councilmember McDowell motioned to approve the purchase of the Caselle Community Portal and Councilmember Fletcher seconded the motion. Motioned carried.
Additional discussion was had regarding the city incurring late fees because of payables that become due before they are approved at the following city council meeting. No decision was made as further clarification from Attorney Richardson is needed to determine how to move forward. Councilmember Maland moved to table the issue and Councilmember Klone seconded. Motion carried.
Mayor Anderson addressed raises for employees and what the process would be in implementing the raises. Supervisor Cope stated that makes sense to him that a raise would be given at the time of the employees’ one-year performance review since that is also when vacation time is credited, but it is not clear in the employee handbook what the process is. Councilmember McDowell stated that it makes the most sense to him that raises would be considered in September since it is the end of the fiscal year and would then be implemented October 1 when the new fiscal year begins. Mayor Anderson discussed how raises are given at Sofidel in Lewiston—employees have their year-end review and then raises take effect at the start of the calendar year. Councilmember Maland inquired if employees would get both a cost of living raise and a performance raise. Supervisor Cope stated that the handbook currently says raises can be given to employees at any time at the discretion of city council. Councilmember Klone stated that the Lewiston Police Department uses a range, for example, between 1 and 2.5 percent, regardless of what the CPI is for that year. Councilmember Maland suggested that the Mayor be responsible for coming up with raise percentages each year at budget time to present to council and then council can decide at that time what to budget for.
Staff Reports:
Supervisor Cope: Stated that Well No. 5 is fixed and running well. Additionally, construction on the wastewater plant is scheduled to begin mid-July. Councilmember Maland inquired about the dip in the road on Main Street and Supervisor Cope stated that Eric Hendren, our ITD representative, looked at both the dip in front on the bar and the dip in front of Mike Thurston’s house and said that ITD is currently mapping and surveying the highway to eventually re-do, but that won’t be until probably 2027. For Maintenance to work on the dip in front of the bar, Supervisor Cope had to fill out and submit a permit. The State does not seem to think the dip in front of the bar poses any danger to the public.
Councilmember Fletcher: Reached out to Genesee to see if they had an agreement in place regarding the use/maintenance of the baseball facilities and they do not, however, plan on getting one in place soon. Councilmember Fletcher also stated she tried reaching out to Brian Neace, the head of the baseball association, to see if he’d attend a meeting to start discussions on getting an agreement in place, but she hasn’t heard back from him. Additionally, she would like to help facilitate a community clean-up day in April and plans on bringing this plan in front of council later. Lastly, while going on walks around the community she has noticed there are a few places around town where the sidewalks are impassable because of overgrown weeds or items impeding the path. Councilmember Maland pointed out that the city has invested a lot of money on the sidewalks and he believes it is important that the sidewalks are taken care of. Supervisor Cope said that he will reach out and get a quote for sidewalk repairs and also work with Councilmember McDowell on getting grants to help with the cost.
Mayor Anderson: The city has not heard back from AgWest, the business who had offered grant money back in April. The city will keep the public updated if anything changes. The credit cards have been ordered through LCCU and will be arriving within the next couple weeks. Additionally, a special meeting/budget workshop will need to be called to finish the tentative budget because publication is required at least 2 weeks before the budget hearing scheduled for August 12th. The budget workshop is scheduled for 6:00pm on Thursday, July 10, 2025, and the special meeting to follow at 7:30pm. Lastly, Mayor Anderson wanted to thank the fire department for working so hard to quickly respond to the few fires we’ve had.
Councilmember Maland: Would like to decorate the council chambers with photos of the former mayors and other historical photos. The public is encouraged to reach out to councilmembers/staff if they have photos they’d like to share.
Councilmember McDowell: Has been working with Stillman Norton with Keller Associates on identifying possible grants.
City Clerk: No report.
Treasurer: Training at the Caselle facility in Provo, Utah, was incredibly informative and she is thankful that council agreed to send her down.
Fire Chief Heimgartner: Fire season is here, and it is dry. Therefore, fireworks are banned for the 4th of July and the public is encouraged to call Latah County Sheriff’s Office if fireworks are seen.
Joe Dodge: No report.
Public comments:
Stephanie Tackett: Thinks the new only payment portal will be a great addition because the current system is not user friendly. Ms. Tackett also stated that she likes the idea of raises being based on the CPI and a sliding percentage scale and encourages the council to consider giving bonuses to employees if the CPI for a particular year is low to reward them for their hard work. The employees are the ones who keep the city running and residents happy and they should be rewarded for that. Ms. Tackett inquired about the possibility of monthly payables being available on the website for citizens to be able to see how much is being spent on various categories, such as litigation.
Michael Thurston: Inquired if the city has any sort of emergency notification system in place to notify the public of disasters. Mayor Anderson stated that the sheriff’s office drove around town during the fires last summer with a loudspeaker and went door-to-door to let people know the city was under evacuation, but beyond that, the city does not have any additional services in place.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:21 pm.
Minutes of Juliaetta City Council Budget Workshop & Regular Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:04 pm by Mayor Anderson.
Pledge of Allegiance
A motion was made by Councilmember Maland to approve the minutes from the May 13, 2025, regular meeting. The motion was seconded by Councilmember Fletcher. Motion carried. A motion was made by Councilmember Fletcher to approve the amended April payables, and it was seconded by Councilmember Maland. Motion carried. A motion was made by Councilmember Fletcher to approve the May payables, and the motion was seconded by Councilmember McDowell. Motion carried.
Ryan Lawrence with the Latah Soil & Water Conservation District discussed how they are the leading conservation district in the State of Idaho, primarily using government grants. Ryan discussed a few of the major projects the conservation district is currently engaged in, such as Paradise Creek in Moscow and fire mitigation for Moscow Mountain. There aren’t any collaborations in the Juliaetta area at the moment, but there was a livestock water quality project on American Ridge done a few years ago. Councilmember Maland asked about beaver dams and whether that encourages beavers to return to the area. Ryan stated that yes, by building dams in a favorable environment, such as the Bovill area, it may encourage beavers to return. Having beavers is crucial because dams help with slowing down flash floods and land erosion. Councilmember Maland also asked about reintroducing pheasants to the area; Ryan stated he didn’t know anything about that specifically but knows there is a pheasant non-profit group that he could talk with for more information.
Kendrick Baseball: Brian Neace, on behalf of the Kendrick baseball team, presented Council and staff with a thank-you card for all the hard work that was put into maintaining the field. The Kendrick baseball team had an amazing season and ended it by winning state!
Mayor Anderson announced his selection for the new councilmember who will be replacing Councilmember Dodge – Jeff Klone. Jeff could not attend the meeting, but will be present at July’s meeting to be approved and sworn in.
Staff Reports:
Supervisor Cope: Stated that Council approved fixing Well 9 last February and he had gotten a quote for $66,000. Since then, he and Joe have decided that Well 5 needs to be fixed instead since it puts out a lot more water. Well 5 has a bad pump and corroding pipes that need fixed. This will cost less than the $66,000 that was quoted to fix Well 9. It has been suggested that the City find a new water source because the current water sources we have will continue to wear out and need more repairs. Mayor Anderson suggested we get in touch with Keller Associates for more information regarding the process of drilling a new well and what our other options may be. Councilmember McDowell suggested we look into water rights the City may have but are not currently utilizing. Supervisor Cope discussed the dip in the road in front of the Bottoms Up. He has been in contact with ITD, and they have no problem with he and Joe fixing the road, but we may need a permit to redirect traffic. Additional updates were that the dust abatement company will be here on June 18 and Jake Lustig has agreed to do a bid on our sidewalks so Councilmember McDowell can move forward with applying for a grant. Supervisor Cope purchased new signs, specifically for the cemetery, the annex, and the park, and they should be ready soon. Lastly, the City is looking at getting a new mower, but no decisions have been made, and two live animal traps were purchased to help with the city’s feral cat population issue.
Councilmember Fletcher: Spoke with a deputy about her concerns regarding a resident who has been seen with his “backside” hanging out and in-view for the public to see. The deputy advised that if residents see this and are offended, to please call and make a complaint. Councilmember Fletcher expressed her interest in having a community clean-up day, perhaps in April, and would like to begin discussions on getting a plan in motion. Lastly, Councilmember Fletcher read through more than 30 years of meeting minutes in an effort to find any sort of agreement between the City, the high school, and the baseball association, but had no luck. It is unclear who is responsible for what and she would like to see an agreement put in place clarifying the responsibilities of the parties involved.
Mayor Anderson: Wanted to remind the public that meetings are now being streamed live via YouTube and can be viewed on the city’s channel. Mayor Anderson announced that Treasurer/Clerk Nelson will be going to Provo, Utah, for two days of Caselle software in-person training. It is estimated that it will cost approximately $1,500. Justin and Joe will be managing the office while she is gone.
Hayden & Ross is heading into their busy audit season, so the City’s audit will be slightly delayed, but it is actively being worked on. Lastly, Mayor Anderson wanted to remind residents that the brush bin at the Fire Hall is still available to the public.
Councilmember Maland: Stated that he believes the ordinances are being enforced more and he attributes a lot of that to improved communication between councilmembers, staff members, and the public. He also stated that he is very happy with the success of the brush bin and he encourages the city to consider expanding it since the current bin is often full. Lastly, Councilmember Maland expressed his condolences to the Maynard family for the loss of John Maynard, a long-time resident of Juliaetta.
Councilmember McDowell: Discussed grants he found that open in October and closed in December that could be used for things like sidewalks and other safety related issues.
City Attorney Richardson: No updates.
City Clerk: No report.
Treasurer: Will be heading to Provo, Utah for one-on-one training at the Caselle facility, which is the software the city uses for day-to-day operations. Additionally, she is working on the mandatory ARPA funds report that is required to be filed each year.
Fire Chief Heimgartner: Not present.
Joe Dodge: Will be working on getting all tall grass around town cut since it has been such a dry season. Councilmember Fletcher inquired about if there is a fire ban yet and if fireworks are going to be allowed for the 4th of July. Joe stated that there isn’t a ban yet, but he anticipates there will be one soon. He also expects there will be no fireworks allowed for the 4th.
Public comments: None.
Councilmember McDowell motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Fletcher, Yes; Maland, Yes; McDowell, yes.
Motion to return to regular session made by Councilmember Maland and seconded by Councilmember McDowell. Motion passed unanimously.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:39 pm.
Minutes of Juliaetta City Council Budget Workshop & Regular Meeting
The budget workshop was called to order at 6:30 pm by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, Amanda Fletcher, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, Maintenance Supervisor Justin Cope, maintenance employee Joe Dodge, and Fire Chief Clifford Heimgartner.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:00 pm by Mayor Anderson.
Pledge of Allegiance
Mayor Anderson discussed why the bill from our city attorney was over $6,800 for the month of April. A few reasons include Judi Fuller filing a tort claim against the city and having the same tort claim served upon the city eight (8) times; Jude Skabo sending a lengthy records request; Liberty Concrete’s lawsuit; and the active enforcement of our city ordinances. City Attorney Richardson was called for additional input and stated the enforcement of ordinances has been a top priority. Additionally, extensive research was conducted regarding Ed Groseclose’s ordinance violations, and a letter was sent to Ed discussing the issues. Attorney Richardson also discussed that his ability to focus his attention on important legal matters has been hampered due to the large volume of emails received by Jude Skabo and the various records requested by her. Due to these various issues, his bill was quite significant this last month.
Motion by Councilmember Dodge to approve the minutes for the March 3, 2025, March 11, 2025, March 13, 2025, March 27, 2025, and April 8, 2025, meetings. The motion was seconded by Councilmember Maland. Motion carried. Councilmember Dodge questioned why so much money was spent on fertilizer and Supervisor Cope responded that it is a two-year supply and he received a discount by purchasing in bulk. Supervisor Cope inquired as to whether the baseball/softball season was over and if so, can the portable restrooms at the baseball/softball fields be removed. Councilmember Fletcher advised that the high school season is over, but T-ball and pitching machine will be starting soon. Council agreed that it was convenient to have the portable restrooms close to the small ballfield as it is a long walk to the restroom facilities at the park. No motion was made to remove the portable bathrooms. Councilmember McDowell moved to approve the payables for April, and the motion was seconded by Councilmember Dodge. Motion carried.
Ed Campos had inquired about a plaque that was awarded to the city in 1990 for the excellent work done by him at the wastewater treatment plant. Ed expressed that the plaque has sentimental value to him and that he would like to have it if found. The plaque was found in storage at City Hall. Councilmember Dodge motioned to give the plaque to Ed Campos and it was seconded by Councilmember Maland. Motion carried.
City Clerk/Treasurer Nelson requested that a discussion be had regarding recurring monthly bills and how late fees can be avoided since there are many bills that come due before the monthly city council meeting. City Clerk/Treasurer Nelson had discussed this issue with Nezperce’s clerk and was told that there is an ordinance allowing her to pay certain recurring bills before getting council’s approval, such as utilities, internet, and phones. Deary’s clerk indicated that she pays certain bills using the city credit card and then requests approval to pay off the credit card balance in full in each month. No further discussion was had.
Mayor Anderson discussed closing the credit cards at Wells Fargo and opening new ones at Potlatch No. 1 Federal Credit Union (hereinafter referred to as P1FCU) or Lewis Clark Credit Union (hereinafter referred to as LCCU). P1FCU and LCCU do not require a guarantor on credit cards but rather look at the profit/loss statement and budget for the last two years and issue credit cards under the city. LCCU would be a good option because they have Visa credit cards, which can be used at places like Costco. Councilmember Dodge inquired what the maintenance team uses credit cards for and Supervisor Cope responded that they are often used to purchase parts at places that we don’t have accounts. Supervisor Cope also discussed his previous trip to Boise for a conference, and estimates he spent around $1,100 just on travel, hotel, and food per diem. Councilmember Fletcher motioned to approve Cheyane Nelson, Justin Cope, and Joseph Dodge for credit cards through LCCU with a $3,000 limit per person/card. Councilmember Dodge seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Stated that he thinks Nick is doing an awesome job as Mayor and that the weekly staff meetings have been very helpful and informative. He also informed Council that he is planning on giving Joe his one-year performance review soon. Supervisor Cope also gave an update that Clearwater Construction has begun moving equipment to the wastewater treatment site to begin construction preparations. A sewer line was put in off CC Drive and Joe ordered a new fountain for the park. Signs were ordered through Fast Signs in Lewiston to help guide citizens to council chambers for meetings, as well as identify where the annex and utility payment drop-box is located. Lastly, he has received many complaints about the slump in the road outside of the Bottoms Up and had a leak detection company come investigate and no leak was found. He just wanted the public to know that he is aware of the issue and is working on a solution.
Councilmember Fletcher: Discussed her appreciation to Justin and Joe for the hard work that goes into maintaining the baseball/softball fields. Additionally, she expressed concerns about the high school charging gate fees for the public to attend the district baseball games that were hosted in Juliaetta. She is unaware of any agreement between the Baseball Association, the city, and the high school, but will be doing research to see what she can find. Mayor Anderson would like to see an updated agreement between the city, Baseball Association, and the high school.
Councilmember Dodge: Reported that she has been made aware that citizens are still driving on the trail, which is prohibited unless authorized by the city. Councilmember Dodge discussed a situation where a year ago she was recorded while at work without her knowledge and was quoted as saying that councilmembers do not have to respond to public comments. Councilmember Dodge clarified that according to Robert’s Rules of Order, it is suggested not to respond to public comments, which is where her comment stemmed from. Tonight is her last meeting after nine years of service as a councilmember and she thanked the City of Juliaetta.
Mayor Anderson: Thanked Councilmember Dodge for her service. He reminded everyone that as Mayor, he oversees all staff and if anyone has any issues with staff, to please come to him, and if not available, to please reach out to council and they can relay any concerns. Since he can’t be at City Hall every day, having weekly staff meetings has been helpful and ensures everyone is on the same page. Mayor Anderson reported that there have been some delays in getting things sorted out for the audit and Cindy has been diligently working towards fixing those issues. He also stated he reached out to former treasurer Deborah to see if she would be willing to help if needed and she agreed. The goal is to have as many resources for Treasurer Nelson to help facilitate training so she can fully execute her duties as clerk and treasurer. Lastly, an update was given on the new camera for chambers, and it should be working at the next council meeting. The videos will be able to be streamed on YouTube.
Councilmember Maland: Wanted to thank the Mayor and Clerk/Treasurer Nelson for addressing the unauthorized vehicles driving on the roadways in the What’s Happening newsletter. It has become a problem, and he appreciates law enforcement for helping enforce ordinances. He said some very kind words about Wendi and thanked her for her service on council. Additionally, he stated that he attended the wastewater treatment plant project pre-construction meeting and that he is grateful for the wastewater treatment plant project team we have, and he is excited to get the project underway.
Councilmember McDowell: Thanked the Mayor and staff for getting the camera and the YouTube channel set-up. He requested the staff and Mayor keep a list of potential projects for the city that could be completed with grant money, as he is actively searching for grants.
City Clerk: Thanked the Mayor for holding weekly staff meetings as it is a great way for her to touch base with Justin and Joe since she doesn’t always see them throughout the day. She also thanked Joe for his hard work on getting the new door locks installed.
Treasurer: Training with Cindy has been going well and she appreciates Cindy’s help. Cindy has been working hard to get things for the audit and great progress has been made.
Fire Chief Heimgartner: Reported that he does not want a city credit card.
Joe Dodge: Reported that he has been working on programming the new door locks and anticipates having them installed soon.
Public comments:
Stephanie Tackett thanked Wendi for her service and told her that she would be greatly missed. She also thanked the other councilmembers and staff for their hard work and that she is confident the city will be triumphant in the tort claims.
Deputy Harkins with the Latah County Sheriff’s Office asked if there were any other ordinances that she should be enforcing that she currently isn’t. She is aware of the junk cars issue and dogs at large. Councilmember Maland further discussed his concerns with unauthorized vehicles driving around town. Mayor Anderson mentioned the issue of speeding cars in residential areas and everyone agreed.
Motion to adjourn by Councilmember Dodge and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 7:50 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, Amanda Fletcher, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Due to the high volume of meetings held in March, the minutes were not available for approval. Minutes for the March 3, 2025, March 11, 2025, March 13, 2025, and March 27, 2025 meetings will be approved at the next regular meeting on May 13, 2025.
Motion by Councilmember Dodge to approve the March payables. Seconded by Councilmember Fletcher. Motion carried.
The lease agreement between Juliaetta and the Latah County Library District is scheduled to expire in June. Erin with the Latah County Library District requested the lease agreement between the City and the library be extended through September as October is when the library is anticipating moving to their new location in Kendrick. Councilmember Dodge motioned to approve the lease extension and councilmember Maland seconded the motion. Motion carried. Mayor Anderson requested City Attorney Richardson prepare the lease extension document and City Clerk Nelson will email the agreement to April Hernandez with the Latah County Library District.
April is Fair Housing Month and each year it is required for the Council to approve the current year’s fair housing proclamation. Councilmember McDowell motioned to approve the 2025 fair housing proclamation and Councilmember Maland seconded the motion. Motion carried.
Since Kendrick has decided to end their involvement with the Juliaetta/Kendrick Planning and Zoning Committee, City Attorney Richardson addressed the status on whether Juliaetta has a Planning and Zoning Committee. His answer was yes, except there must be amendments made to the ordinance because without Kendrick’s involvement, there are not enough committee members to form a quorum. Before the amended ordinance can be adopted, there would need to be a public hearing. Notice of the hearing must be published in the Lewiston Tribune. City Attorney Richardson will prepare the proposed amended ordinance and send it to councilmembers via email for review.
City Clerk Nelson requested Council consider approving her request to purchase Caselle Cash Receipting, which would allow the utility management program to directly communicate with the general ledger, so every time a utility payment is entered on the utility management side, the payment would automatically record and update within the general ledger. Currently, any payments that are entered on the utility management side must separately be added to the general ledger to reconcile accounts. Caselle Cash receipting would eliminate the manual recording of payments into the general ledger. The program would cost $500.00 to install, and $550.00 for online training, for a one-time fee of $1,050.00. Each month thereafter it would cost $205.00 for the software. Councilmember Dodge motioned to approve the purchase of Caselle Cash Receipting and Councilmember Fletcher seconded. Motion carried.
With Councilmember Fletcher being the new Council President, Mayor Anderson requested she be added to the Wells Fargo bank accounts as a signor so she can be available to sign checks in case Mayor Anderson is unavailable. Councilmember Dodge motioned to approve Councilmember Fletcher be added to the Wells Fargo bank accounts as a signor and Councilmember McDowell seconded the motion. Motion carried.
Mayor Anderson requested a discussion be had regarding whether the City should implement a business license policy. Requiring a business license could possibly be additional revenue for the City and it would ensure that the city is aware of what businesses are operating within city limits. City Attorney Richardson said he knows that Deary requires business licenses, and he would reach out to their clerk for more information. For the city to implement a business license requirement, there would need to be a public hearing and an ordinance would need passed. City Attorney Richardson volunteered to prepare a proposed ordinance and send it to councilmembers for review.
Per Idaho law, the budget hearing for fiscal year 2026 is required to be scheduled (not had) before April 30, 2025. The budget hearing will be scheduled for August 12, 2025, at 6:30 p.m. The first budget workshop is scheduled to begin at next month’s meeting at 6:00 p.m.
Staff Reports:
Supervisor Cope: Reported that he and Joe purchased two TVs from Wal-Mart – one for council chambers and the other for the overflow seating area in the annex. Additionally, to better identify the entrance to council chambers, Justin discussed purchasing signs for outside to help guide residents who are trying to attend meetings. A sign identifying the annex will also be purchased. Justin also reported that a person is putting in a double-wide trailer on McCall Street, so Justin and Joe are working on locating where the sewer and water connections will go. Two new doors locks were purchased from George’s Lock & Key totaling $1,800.00. Lastly, two years’ worth of fertilizer was ordered and will be applied once the weather warms up.
Councilmember Fletcher: While at a baseball game, it was brought to her attention that there was a sewer issue in the ladies’ restroom at the park. Supervisor Cope advised that a garbage truck had run over the sewer line and damaged it. Joe said he would work on replacing the sewer line as soon as possible.
Councilmember Dodge: Requested an update on the iPads and inquired about what caused the issues in the first place. City Clerk Nelson explained that we would not need to purchase new iPads because Computer Doctor’s had found a way to wipe each iPad clean and reset them. The issue was when the iPads were purchased and set up, all the iPads were linked to one account, and specifically one councilmember’s telephone number. That councilmember is no longer apart of council, so gaining access to the account was impossible, requiring Computer Doctor’s to reset each iPad.
Mayor Anderson: Recognizes that his work schedule makes it difficult to meet earlier in the day for staff meetings and appreciates Justin, Joe, and Cheyane for being flexible with their schedules. He also wanted to thank them for doing their best to ensure city ordinances are being followed. Lastly, he reminded councilmembers of the importance of checking their emails on a regular basis and being prepared for council meetings.
Councilmember Maland: Noticed there has been a lot of unnecessary burning on Water Street and would like to remind and encourage the public to utilize the yard waste bins available at the fire station.
Councilmember McDowell: Would like to investigate getting grants to help repair our sidewalks and anything else the grants would allow. He is interested in writing grants and encourages input from city personnel to help identify the problem areas in town.
City Clerk: Will be attending a clerk’s training in Moscow on April 23, 2025. She is looking forward to meeting other local clerks and networking. Computer Doctors ordered the camera for chambers and will coordinate getting that setup once the camera arrives.
Treasurer: Training with Cindy has been going well and she appreciates Cindy’s help. She has been learning how to do payroll and enter invoices to pay bills.
Fire Chief Heimgartner: No report
Joe Dodge: He, Justin, and Clifford went to a training today in Moscow to learn what residents can do at their homes to help reduce the risk of starting a fire and how they can minimize the damage if a fire were to encroach on their property.
Public comments: None
Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Fletcher, Yes; Dodge, Yes; Maland, Yes; McDowell, yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion passed unanimously.
Motion to adjourn by Councilmember Dodge and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:28 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 6:57 pm by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Mayor Anderson addressed the proposed Findings from the wastewater treatment plant protest. Councilmember Dodge motioned to adopt the Findings and Councilmember McDowell seconded the motion. Motion carried.
Mayor Anderson addressed the Clearwater Construction contract. City Attorney Richardson had reviewed the contract prior to the meeting and advised Mayor Anderson he did not find any issues or have any concerns with moving forward. Councilmember Maland moved to execute the contract and Councilmember Dodge seconded the motion. Motion carried. Mayor Anderson stated he was made aware by City Attorney Richardson that Liberty Concrete is initiating another formal protest.
Former Mayor Groseclose and City Clerk Melva Eichner were removed from the US Bank accounts and current City Clerk Cheyane Nelson was added. The City’s current credit cards must be closed because the current cards are all tied to former Mayor Groseclose as sole guarantor. Discussion was had that the mayor could re-apply for credit cards or the clerk/treasurer could be added as the guarantor or co-guarantor with the mayor to alleviate having to close credit cards every time a new mayor is appointed. Councilmember Maland motioned to allow Mayor Anderson to apply for a credit card and add City Clerk/Treasurer Cheyane Nelson as a guarantor. Motion was seconded by Councilmember Dodge. Motion carried.
Motion to adjourn by Councilmember Dodge. Second by Councilmember Maland. Motion passed. Meeting adjourned at 7:05 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 6:00 p.m. by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, and Amanda Fletcher. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Councilmember Dodge motioned to amend the agenda pursuant to Idaho Code 74-204(c) to add an executive session and discussion with Regan Grabner regarding how donation funds will be used. The motion was seconded by Councilmember Fletcher. Motion carried.
Motion by Councilmember Dodge to approve additional February payables. Seconded by Councilmember Maland. Motion carried.
Callie Warner, a senior at Kendrick High School, requested funds to help pay for her senior project, which would be her designing and building a staircase at the softball fields. Callie provided two expense reports showing that option 1 would cost approximately $1,081.67 and option 2 would cost approximately $919.76, depending on which cement blocks are used for the steps. Councilmember Dodge suggested $1,500 be donated towards the project. City Attorney Richardson proposed the City reimburse Callie rather than donate the money up front in case the project is completed under budget. After further discussion, Councilmember Dodge motioned to approve reimbursement up to $2,000 and the motion was seconded by Councilmember Maland. Motion carried.
Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code § 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Dodge, yes, Fletcher, yes; Maland, yes.
Motion to return to regular session was made by Councilmember Dodge and was seconded by Councilmember Fletcher. Motion carried unanimously.
City Attorney Richardson addressed the issue of not allowing Clearwater Construction to present their stance on the protest discussed at the March 11, 2025, meeting. Representing Clearwater Construction was Korie Palmer. Korie stated that Clearwater protested Liberty Concrete’s bid because in their opinion Liberty was non-responsive. Liberty Concrete claimed affiliation with LaRiviere Inc. through their employees and project history, but then later stated there was no affiliation and did not provide any joint venture information or partnering agreement, which to Clearwater indicated Liberty did not provide any of the qualification paperwork required by the application. In Clearwater’s opinion, since LaRiviere Inc. and Liberty Concrete are both owned by Thomas LaRiviere, the companies are affiliated and should have been disclosed as such on the bid form.
Councilmember Maland asked if Korie could explain what she means by non-responsive. Korie stated that when a company bids a municipality or federal government project, it is required that all bid paperwork be filled out completely and truthfully, and if not done, then the company is considered non-responsive and cannot be considered for the project. Councilmember Maland then asked in Clearwater’s experience, how common is it for a protest to happen based on irregularities. Paul Clary with Clearwater stated this happens frequently because all bid documents are slightly different and it is very difficult to put together a bid in a short amount of time without making minor irregularities. However, Clearwater believes that the irregularities in Liberty’s bid are not minor and should not be overlooked, hence the basis for the protest.
City Attorney Richardson stated that there were eight bids submitted for the project and that the engineers estimated the project cost to be approximately $9.6 million dollars. Clearwater’s bid was $1 million below that estimate at $8.6 million and Liberty at $8 million. After carefully reviewing Liberty Concrete’s bid documents, Attorney Richardson discussed what he believed to be errors, such as Liberty erroneously stating the company was formed 2022, when records show they received their public works licenses for Washington and Idaho in January and February of 2023. Additionally, Liberty Concrete represented in their bid that the company had been a general contractor and joint venture for 2.5 years, but with the bid filing date being December 2024, this means they had only been a licensed general contractor for approximately 23 months. City Attorney Richardson also discussed his concerns about Liberty Concrete not disclosing their current projects that are similar to this project, even though that was the purpose of Schedule A attached to the bid documents. He then advised Council that they have three options: accept the protest and award the bid to Liberty Concrete, accept the protest and choose to send it for re-bid, or reject the protest and leave the bid with Clearwater.
For reasons that will be set forth in writing and sent to all parties and in compliance with Idaho Code
67-2805, Councilmember Dodge moved to reject Liberty’s protest and move forward with Clearwater Construction. The motion was seconded by Councilmember Maland. Motion carried unanimously.
Councilmember Fletcher moved to add Treasurer Cheyane Nelson as an administrator and signor to all financial accounts and CDs, specifically: Latah Credit Union, Lewis Clark Credit Union, Potlatch No. 1 Federal Credit Union, Local Government Investment Pool (LGIP), and Wells Fargo. The motion was seconded by Councilmember Maland. Motion carried unanimously.
Regan Grabner was called to further discuss the donation money for $50,000-$100,000 from AgWest Farm Credit. Regan did not answer.
Mayor Anderson discussed his desire to get video equipment to record meetings. City Clerk Nelson reached out to Computer Doctors in Lewiston to get a quote. She was given two options, a less expensive model and a top-of-the-line model. The less expensive model would be approximately $500. The other option is the Logitech Rally camera, which would cost approximately $1,500 and has 360 motion view and livestream capabilities. Discussion was temporarily tabled because Council received a call back from Regan Grabner.
Regan stated that a decision on what to use the money towards would need to be made by April 15. Councilmember Dodge offered to be the point of contact with Regan to facilitate further planning. The public is encouraged to reach out to city personnel to offer suggestions on how to spend the funds to improve and benefit the community. Supervisor Cope stated that at one time a community garden was discussed, but it never came to fruition.
Mayor Anderson nominated Eric McDowell to fill the vacant councilmember position. Councilmember Maland motioned to approve Mayor Anderson’s nomination and Councilmember Dodge seconded the motion. Roll call vote: Councilmember Fletcher, yes; Councilmember Maland, yes; Councilmember Dodge, yes. Motion carried.
Councilmember Maland moved to nominate Councilmember McDowell as the new Council President and Councilmember Dodge moved to nominate Councilmember Fletcher. Councilmember McDowell moved to close the nominations and Councilmember Dodge seconded the motion. Motion passed unanimously. Vote for new Council president: Councilmembers Dodge and Fletcher voted in favor of Councilmember Fletcher; Councilmembers Maland and McDowell voted in favor of Councilmember McDowell. With there being a tie, Mayor Anderson voted to appoint Councilmember Fletcher as Council President.
Staff Reports:
Supervisor Cope: Justin stated that he would prefer to not have a summer hire this year and that he and Joe would just work overtime when necessary. With the busyness of the new wastewater treatment plant and the fact that they haven’t received any interest from anyone, it would just be easier to just work a little extra when needed.
Councilmember Fletcher: None
Councilmember Dodge: Stated she is having issues with her iPad and requested that discussion on purchasing new iPads be added to April’s meeting agenda. Further requested that getting new locks to City Hall be added to next month’s agenda.
Mayor Anderson: Suggested councilmembers/personnel be required to sign a form stating that all electronic equipment borrowed from the City must be returned in a timely fashion when requested and in good working condition.
Councilmember Maland: Expressed concerns with the number of executive sessions being held because transparency with the public is very important and executive sessions hinder that transparency.
Councilmember McDowell: Thanked everyone for the opportunity to serve on Council.
City Attorney Richardson: Acknowledged Councilmember Maland’s concern with executive sessions can hinder public transparency, but stressed that there are certain matters, such as litigation, that he will not discuss in open meeting.
Clerk/Treasurer: None
Joe: None
Public Comment: None
Motion to adjourn by Councilmember Dodge. Second by Councilmember McDowell. Motion carried. Meeting adjourned at 7:44 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Pro Tem Anderson. The council members in attendance were Wendi Dodge, Mark Maland, and Amanda Fletcher. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Councilmember Dodge motioned to amend the agenda pursuant to Idaho Code 74-204(c) to add the presentation from Angela Taylor with Keller Associates on the sewer collection study and Liberty Concrete’s protest to the wastewater treatment plant bid award. The motion was seconded by Councilmember Fletcher. Motion carried.
Mayor Pro Tem Anderson announced the retirement of Mayor Richard Groseclose effective February 28, 2025.
Motion by Councilmember Dodge to approve the meeting minutes from February 11, 2025, and February 18, 2025, as well as the February payables. The motion was seconded by Councilmember Maland. Motion carried.
Councilmember Dodge motioned to appoint Mayor Pro Tem Anderson as the new Mayor. The motion was seconded by Councilmember Maland. Motion carried.
Mayor Pro Tem Anderson swore in Cheyane Nelson as the new City Clerk/Treasurer. City Clerk Nelson swore in Nicholas Anderson as Mayor.
Councilmember Dodge motioned to table agenda item #7, approval of Treasurer Nelson to be added to all bank accounts, until the next meeting. Motion was seconded by Councilmember Fletcher. Motion carried.
Regan Grabner, a board member for AgWest Farm Credit, reached out to City Clerk Nelson regarding a possible donation to the city for $50,000-$100,000 to go towards a project that would improve the community. A decision on how the funds would be used needs to be made by April 15, 2025, but the funds can always be used next year since April 15 is only one month away. Councilmember Dodge motioned to table discussion until a special meeting can be held. Motion was seconded by Councilmember Maland. Motion carried.
Discussion on modifying City Hall public hours to Monday through Friday, 8am to 12pm. Councilmember Dodge made a motion to change the office hours and it was seconded by Councilmember Fletcher. Motion carried.
Councilmember Dodge made a motion to accept and approve the Hayden Ross audit engagement letter. Motion was seconded by Councilmember Maland. Motion carried.
There was discussion on keeping former treasurer Cindy Breckenridge and clerk Melva Eichner on the payroll for training purposes and possible office coverage if needed.
Bonnie Whismore requested on behalf of the baseball association to rent the concession stand to operate for baseball and softball games. There is a fee to rent the concession stand, but the fee is usually waived. Maintenance Supervisor Cope expressed his concerns about the concession stand last year being left full of food and supplies. Brian Neace, representing the baseball association, vouched that the association would oversee the concession stand and ensure that it is cleaned up appropriately. Councilmember Maland motioned to approve the baseball association to rent the concession stand for the baseball season and waive the rental fee. Motion was seconded by Councilmember Dodge. Motion carried.
Callie Warner was on the agenda to discuss building a staircase at the softball field as her senior project. Callie was not present, and Maintenance Supervisor Cope requested she be added to the special meeting agenda. Councilmember Fletcher motioned to table this item and it was seconded by Councilmember Maland.
Angela Taylor with Keller Associates presented their findings from the Juliaetta wastewater collection study. The study involved examining the existing pipes, manholes, and lift station and where the waste goes into the wastewater plant. The total city area is approximately 454 acres. To get future flow data projections, Keller Associates looked at population data and used that to project what the population will be in 10, 20, and 50 years. The purpose of the study was to show whether the current system has the capacity to maintain wastewater collection through the growth of the city for at least the next 50 years. All the data collected—pipes, manholes, current flow data, population growth projections—was used to create future flow projections for 10, 20, and 50 years out.
An inventory of the pipes was taken, and the city was found to have 1.6 miles of 10-inch diameter asbestos concrete pipe, 3.5 miles of 8-inch diameter asbestos concrete pipe, and approximately 100 manholes and 17 cleanouts within the system.
Using all this data, Keller Associates were able to conclude that the current wastewater system is at 50% capacity or less. Improvements aren’t required until the system is operating at 75% capacity, but once that capacity is reached, Keller Associates likes to see upgrades made such as in size or putting in a bypass line or parallel line. The only capital improvement that Keller Associates recommends for the future is to replace the asbestos concrete piping, but with the quality of the current pipes, it isn’t an immediate concern. Overall, the current system is in great condition and can support the growth of the city for the next 50 years, with the exception of possibly needing to replace all 8-inch and 10-inch asbestos concrete pipe in 20-30 years.
City Attorney Richardson addressed the wastewater treatment plant project. The lowest bidder was Liberty Concrete at $8,058,110 and the second lowest bidder was Clearwater Construction at $8,688,673. Clearwater Construction filed a protest to Liberty Concrete’s apparent low bid and after the city’s notification of their intent to move forward with Clearwater Construction, a protest was then filed by Liberty Concrete. The recommendation from Keller Associates, the city’s engineering consultants, was that the city choose to move forward with the second lowest bid, Clearwater Construction, due to some irregularities with the bid application submitted by the lowest bidder, Liberty Concrete. It was believed that there were administrative irregularities that led to the determination that Liberty Concrete bid was non-responsive.
Present on behalf of Liberty Concrete was Thomas LaRiviere, the owner. He stated that Liberty Concrete’s bid was $600,000 less than Clearwater Construction, a substantial savings for the city. He then addressed the concern that one of his other companies, while working in Washington, faced disciplinary action because he had a few employees who worked more than 40 hours in a four-day time period, which is now allowed unless the proper paperwork is executed. Upon being audited, it was determined that the proper paperwork was not completed and ultimately the company was fined and faced a one-year debarment.
City Attorney Richardson addressed his concerns about Liberty Concrete not having any previous wastewater treatment plant projects. In the experience section of the bid application, the projects listed were projects that were completed by LaRiviere Inc, not Liberty Concrete. Mr. LaRiviere argued that his work history, regardless of which company, follows him, allowing him to list projects on this bid application that were completed by his other companies. Attorney Richardson stated that part of the problem he has with Liberty’s bid application is that it felt as though Liberty was picking and choosing which information was shared and was not being completely honest. Councilmember Dodge asked why Liberty listed projects like sidewalks in the experience category rather than some of the bigger projects mentioned, and Mr. LaRiviere explained that a lot of the project previously completed were for the private sector, and he does not like to list private projects on public works applications. He also explained that he didn’t list private projects on the application because he didn’t want Council to have the burden of trying to track down the people he did these private projects for since there’s no guarantee their still around. City Attorney Richardson disagreed with Mr. LaRiviere’s decision not to list private projects because he believes it would have been easy to track down building permits, talk with building inspectors, etc., to verify the quality of work.
City Attorney Richardson explained that Council has three options: reject the protest from Liberty Concrete and move forward with Clearwater Construction, accept the protest from Liberty Concrete and award project to them, or send the project out for rebid. City Attorney Richardson expressed his concerns with sending the project out for rebid because the cost of labor and materials will only increase as time passes.
Councilmember Maland stated that he believes the City of Juliaetta has a right to reject Liberty Concrete’s bid application, to take the City Attorney’s advice, and to take the advice of the engineers. He stated that he does not feel that Mr. LaRiviere has presented much of a defense against the allegations that his paperwork has many discrepancies. Even though Liberty Concrete was the lowest bidder, Councilmember Maland does not feel as though the application was filled out honestly and admittedly does not feel as though he trusts Mr. LaRiviere.
Stillman with Keller Associates clarified that their role in this process is not to offer opinions based upon previous work history with the companies who bid, but to review bids in an unbiased manner and provide recommendations to the council. There were some discrepancies found in the Liberty Concrete packet that they believed needed to be brought to the attention of the council and the city attorney. Part of the confusion with the bid packet was what seemed to be a relationship between Liberty Concrete and LaRiviere Inc. as if they were proceeding with the bid as joint partners, however, no joint venture paperwork was provided with the application. Based on the various administrative issues found by Keller Associates, this prompted them to deem Liberty Concrete as non-responsive.
Mr. LaRiviere clarified that Liberty Concrete is not a joint venture with LaRiviere Inc. on this project, but when he listed his previous experience in the bid packet, there were some projects where Liberty Concrete and LaRiviere Inc. were joint venturers. However, after listening to the concerns from councilmembers and the city attorney, he now understands that how he answered some of the bid packet questions regarding experience was confusing.
Councilmember Fletcher expressed that with the number of inaccuracies in Liberty’s paperwork, she felt that it suggested inexperience and that if there were questions on the application, she would think Liberty would have reached out for clarification, rather than assuming how to answer. Mr. LaRiviere’s response was that he does not personally fill out these applications, but he has an administrative team who handles it. He didn’t intend there to be any confusion about how the packet was filled out but understands that the council has questions, and he is happy to address them.
City Attorney Richardson advised Council that he is not comfortable with giving his recommendation without having a chance to review his notes and conduct some additional research. He suggested Council table the issue for one week.
Mayor Anderson stated he values the opinion of the engineers, the city attorney, and councilmembers, and agrees that additional time would be beneficial.
Councilmember Dodge motioned to table this issue until Thursday at the special meeting at 6:00 p.m. and Councilmember Fletcher seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Requested the yard waste dumpster be ordered now rather than April. He has been told by residents that they want to start yard clean-up projects since the weather is getting nicer.
Councilmember Fletcher: Wanted to congratulate the JK Baseball Association on getting lights installed at the baseball field. The first baseball game under the lights will be the 17th and encourages the public to attend.
Councilmember Dodge: None
Mayor Anderson: Wanted to thank the community and council for entrusting him in his new position as Mayor.
Councilmember Maland: Wanted to remind the public that standing in the doorway in chambers is a fire hazard.
City Clerk Nelson: Violation letters were sent to residents who are not in compliance with the City’s junk ordinances. Follow-up letters will be sent soon.
City Treasurer Nelson: Has been working with Hayden Ross to get the audit started.
City Attorney Richardson: Has a pre-trial next week on one of the cases he is prosecuting on behalf of the City.
Joe: None
Fire Chief Heimgartner: None
Public Comment:
Judy Fuller: Wanted to congratulate Mayor Anderson on his new position. She also addressed the issue of not being able to hear when sitting in the annex over-flow room. City Richardson clarified that the City does not have to have an over-flow room. Ms. Fuller inquired as to whether Juliaetta still has a planning and zoning committee. City Attorney Richardson stated he believed Juliaetta does have P&Z committee, but he needs to do additional research.
Cindy Breckenridge: Wanted to remind the public that the city clerk and treasurer position is an appointed position, not an elected position, and to be kind to employees as they are just doing their job. Also wanted to remind the public that things said on podcasts can be very devastating and hurtful.
At Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Fletcher, Yes; Dodge, Yes; Maland, No. Motion carried.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion passed unanimously.
Motion to adjourn by Councilmember Dodge. Second by Councilmember Maland. Motion carried. Meeting adjourned at 9:06 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 6:30 pm by Mayor Pro Tem Anderson. The council members in attendance were Wendi Dodge, Amanda Fletcher, and Mark Maland. City Attorney Richardson was also present.
Pledge of Allegiance
Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(a): To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need. Motion approved by roll call vote: Fletcher, Yes; Dodge, Yes; Maland, Yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Fletcher. Motion carried unanimously.
Councilmember Maland motioned to accept the hiring of the new clerk, Cheyane Nelson, under the conditions described in executive session. Motion passed unanimously.
Discussion was had regarding the retirement of Mayor Groseclose effective February 28, 2025. City Attorney Richardson explained that when there is a vacancy in the mayor position, Council has the power to decide how to move forward with filling the position, for example: taking applications from the public and interviewing candidates in open session, Council offering the position to a member of the public, or Council appointing another council member. If another council member is appointed, it raises the issue of needing to replace the vacant council seat by appointing a member from the public. City Attorney Richardson suggests Council announce to the public the retirement of Mayor Groseclose and thank him for his 42 years of public service. City Attorney Richardson informed the council that an open council seat would not need to be filled immediately if a member were to be appointed as Mayor. Further discussion continued regarding the appointment of a new mayor.
Motion to adjourn by Councilmember Dodge and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 8:03 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. The council members in attendance were Wendi Dodge, Nick Anderson, Amanda Fletcher, and Mark Maland. Also present were
Clerk Melva Eichner, Treasurer Cindy Breckenridge, Justin Cope, Maintenance Supervisor and Joe Dodge, maintenance.
Pledge of Allegiance
Amendment to Agenda: Councilmember Anderson motioned to approve the addition of Express Personnel to agenda under good faith Idaho code 74-204c. Seconded by Councilmember Maland. Motion passed.
Councilmember Anderson made a motion to approve additional payables for the month of January. Seconded by Councilmember Dodge. Motion passed.
Edward Mixich: Contractor for BJ Watkins notified the Clerk after agenda had been set, that they were going in a different direction and did not need approval for a manufactured home variance.
Discussion of the City of Kendrick disbanding the JK Planning and Zoning Committee:
The public hearing has been moved to February 20, 2025 to follow legal publication. The City of Kendrick is looking to disband the joint P &Z Committee. The City of Kendrick feels it is their best interest to have a separate committee with the Kendrick Council serving as the P&Z Committee. If the City of Kendrick disbands with the City of Juliaetta, the City of Juliaetta will need to have a public hearing if we change any rules.
Express Employment:
Justin from Express Personnel provided information to the Council about hiring temporary employees if there are not any applicants for the Clerk and Treasurer positions that are open. They are the 2nd largest hiring company in the US. They are from Lewiston but are a franchise, so they have the benefit of being a huge headquarters but are locally owned. They can help with interviews, background checks & screening for potential employees and make sure that the employee is a good fit for the company. Express Employment will make sure the employee goes through a vetting process to insure office security, like any employee. Basically they match us with an employee. We will have a contract with Express Employment for 90 working days or 720 hours. Express Employment will pay the employee during the contract phase. If the City likes the employee, we may then permanently hire them after the contract ends.
Consider Latah County as Building Inspector for the City of Juliaetta:
Motion to approve Latah County as Building Inspector for the City of Juliaetta made by Councilmember Dodge. Seconded by Councilmember Fletcher. Motion passed.
Councilmember Anderson moved to go to Executive Session pursuant to Idaho Code 74-206
subsection 1: (a) and (j). Motion approved by roll call vote: Fletcher, yes; Dodge, Yes; Maland, NO; Anderson, Yes.
Motion to return to regular session made by Councilmember Anderson. Second, by Councilmember Dodge. Motion passed unanimously.
Motion to adjourn by Councilmember Anderson. Second, by Councilmember Dodge. Motion passed. Meeting adjourned at 8:49 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:03 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Motion by Councilmember Dodge to approve the Minutes from the January14, and January 30, 2025 Special City Council Meeting. Seconded by Councilmember Anderson. Motion carried.
Motion by Councilmember Anderson to approve the payables. Seconded by Councilmember Dodge. Motion carried.
Wastewater Treatment Plant Grant: Amendment #5, Owner Engineer Agreement to officially add labor monitoring services to Keller’s contract with the City. The purpose of this amendment is to add labor monitoring services of $19,700 back to the budget that will be completed during the construction phase to the Engineer’s scope of services. This work was previously going to be completed by the Clearwater Economic Development Agency (CEDA), however due to staffing shortages, CEDA will no longer be able to provide this service. For Exhibit A Modify the following:
- Labor Monitoring: Provide labor monitoring services during the requirements. This service is anticipated to occur over a 16-month period beginning in March 2025 and concluding on or before September 2026.
Motion by Councilmember Dodge to approve Amendment #5 Owner Engineer Agreement to officially add $19, 700 back to labor monitoring services to Keller’s contract with the City. Seconded by Councilmember Anderson. Motion carried.
Approval of hiring Temporary Office Staff with Express Personnel. Justin Cope explained to the council that he had been in contact with Express Personnel to hire temporary office staff in case we don’t get any applicants. They were very wise about hiring and have a lot of people in the pool to hire. They would oversee the hiring of the temporary employee. Justin handed out information from Express Personnel. Temporary employees from Express will be vetted properly and treated like regular employees. Justin will contact Express Personnel to attend the Special Meeting. Councilmember Dodge made a motion to table the discussion for the special meeting on February 18. 2025 Seconded by Councilmember Anderson. Motion carried.
Approval of Changing Office Hours:
The Clerk reported that office hours would be more efficient if office hours for the public would be 8:00 to 1:00. The Staff would then lock the door and work uninterrupted until 3:30 Monday – Thursday and be closed on Friday. This would give the Staff 7.5 hours per day and the 30 hours a week needed to be considered a full-time employee. The discussion with the council was that they did not like having the office closed on Friday. The Council decided table the discussion until another time. Councilmember Fletcher made a motion to table the discussion on changing the office hours until another time. Seconded by Councilmember Anderson. Motion carried.
Edward Mixich contractor for BJ Watkins:
Approval for manufactured home variance for developing lot within the city.
Mr. Mixich did not attend the meeting. The action item was moved to the Special meeting agenda for approval.
City of Juliaetta Emergency Preparedness Plan
Guests at the February 11th council meeting were: Steve Risken, Latah Co Disaster Service Manager; Austin Cole, Latah Co Disaster Service Asst. Manager; Brian Nickerson, Fire Chief for Rural Fire Districts; Mike McManis, Fire Warden- Idaho Department of Lands; Jason Stokes, Latah Co Commissioner and Asst Program Manager for Citizens Emergency Response Team; and Tony Johnson, Latah Co Commissioner.
All of these men are apart of a Team that takes care of Latah County. Juliaetta is a particiapant in the all hazard mitigation, county wildfire protection, and emergency operation plans. Every fire dept., every city, and town in the county are participants in these plans. In case of emergenies, these entities will provide contact numbers for information where citizens can get information on what to do and where to go. Latah County was the only County awarded two F-mag grants (fire management Assistance Grants). Never before has Latah County been awarded this grant. These grants help with the costs of fighting the fires a makes Latah County eligible for more Post Fire Mitigation Grants. . Juliaetta is a part of this plan until 2030.
Staff Reports
Maintenance:
- Justin Cope thanked Joe Dodge, city maintenance, for all his hard work and being supportive of the City.
- Justin submitted information from Latah County for the council to review to hire Latah County as the City of Juliaetta’s building inspector. Mayor Groseclose will sign the contract and get it back to Latah County so they can be our building inspector.
Councilmembers:
- Councilmember Dodge thanked the maintenance department for doing such a good job on plowing snow.
- Councilmember Anderson – No Report
- Councilmember Fletcher – No Report
- Councilmember Maland stated he is concerned about President Trump hold on grants because of the wastewater treatment plant grants.
Clerk:
- No Report
Treasurer:
- The Treasurer reported that she has been in communication with the City Auditor. The Auditor has requested to have a meeting to discuss the scope of the audit for FY2024; Identify any items of concern Council may have related to the City’s financial activity in FY2024; Discuss the turnover of staff and the effect on the required work needed to complete the audit. The Clerk will add Audit discussion to the Special meeting agenda on February 18, 2025.
Fire Department:
- No Report
Public Comments
- Jim Smith: Presented documents that is pertinent to proving that Old Main Street is a public road. He referenced points of interest on the city map and an email from Julie Fry Latah County Auditor. He is ready to sell property.
- Cynthia Nye, P &Z: Clarification of the email from Julie Fry, the email states that 6101 Old Main Street is in the city limits. It does not say specifically it is a city street. To be a city street, the city must own the right-of-way and the land under the right-of-way. Pursuant to Mr. Smith’s lawsuit against Kathy Groseclose, Mr. Smith succeeded in showing that he owns the land right up to Kathy Groseclose property and a few feet over, The City does not own this land. She stated that therefore, the end of Old Main Street is not a city road.
- Ann Green: Concerned over sand in the water at the Manor. She presented a baggie with sand and commented that the tub water was brown sometimes. She asked what could be done about this. The Maintenance Supervisor responded that the Manor had a leak for several months which he had brought it to the Manager’s attention. The leaks were not repaired for several months. He suspects that the Manor has old pipes with rust which are causing the brown color. He assured the council and guests that the city water is clean and meets every State criteria. It was suggested to get a filter. The Maintenance Supervisor stated that he will check into the problem.
- Judi Fuller: She wanted to bring to the attention of the Council that the Council Chamber is in violation of occupancy limits according to Mike McGee. She suggested that the city knock out the wall in the annex and make it part of the chamber. The Maintenance Supervisor stated that the library building will be available for larger meetings in the future.
- Jessie: Asked questions of our Emergency Responder Guests. He asked about the Gwen fire evacuation order. He stated on the City of Juliaetta Facebook page, they were trying to diminish the severity of the fire and trying to not have people worrying about the severity of the fire. Should people have immediately evacuated? Answer from Steve Riskin; Steve asked “Who are they?” Answer from Jessie “The Council”. Steve Riskin stated you should not believe the information on Facebook. Steve also stated that the Latah County Sheriff’s Department is the official command and they will be the only department to evacuate the citizens.
Motion made by Councilmember Dodge to go into executive session pursuant to Idaho Code 74-206 subsection 1: [f] at 8:14 pm. Motion carried by roll call vote: Anderson: yes, Dodge: yes, Maland: yes, Fletcher: yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion carried.
At 9:25 pm Councilmember Dodge made a motion to adjourn. Councilmember Maland seconded the motion, and it carried unanimously.
No action was taken in the executive session.
Minutes of Juliaetta City Council Special Meeting
Thursday, January30, 2025 6:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 5:58 pm by Mayor Richard Groseclose. The council members in attendance were Wendi Dodge, Nick Anderson, Amanda Fletcher, and Mark Maland. Also present were
Justin Cope, Maintenance Supervisor and Joe Dodge, maintenance.
Pledge of Allegiance
Councilmember Dodge moved to go to Executive Session pursuant to Idaho Code 74-206
subsection 1: (f). Motion approved by roll call vote: Fletcher, yes; Dodge, Yes; Maland, Yes; Anderson, Yes.
Motion to return to regular session made by Councilmember Dodge. Second, by Councilmember Fletcher. Motion passed unanimously.
Councilmember Dodge made a motion to reject Liberty Concrete’s bid due to the administrative errors in their bid packet where they did not answer correctly on whether they or any of their affiliates had previously been debarred or disqualified from other work within the last 5 years. Councilmember Dodge further motioned to accept Clearwater Construction & Management’s bid in the amount of $8,688,673.88 and recommend that we waive the requirement to include evidence of authority to bid per the Instructions to Bidders article 18.01. And furthermore, ask that the City Attorney prepare a letter to send to Liberty Concrete explaining the City’s decision. Councilmember Dodge further motioned to authorize the Mayor to sign the Notice of Award and eventual agreement following approval of the bidding process and agreement by the Idaho Department of Quality, USDA-Rural Development, and the US Army Corps of Engineers. The motion was seconded by Councilmember Fletcher. Motion passed.
Motion to adjourn by Councilmember Dodge. Second, by Councilmember Fletcher. Motion passed. Meeting adjourned at 7:42 pm.
Minutes of Juliaetta City Council Regular Meeting
Tuesday, January 14, 2025 7:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 7:03 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Motion by Councilmember Dodge to approve the Minutes from the December 10, 2024, City Council Meeting. Seconded by Councilmember Anderson. Motion carried.
Motion by Councilmember Dodge to approve the payables. Seconded by Councilmember Anderson. Motion carried.
Next on the agenda was an action item from Judi Fuller for code enforcement and ticket book.
Judi Fuller was not able to attend the council meeting. The council discussed the ticket book item and no other city around us has a ticket book. It is not necessary because you will have to purchase the ticket book and hire someone to enforce it. The process the clerk has been working on with the city attorney. The discussion was to not purchase a ticket book and to put the ticket book issue to rest. Councilmember Maland made a motion to NOT purchase a ticket book and to continue with the process that we have in place as long as it is working. Seconded by Councilmember Dodge. Motion carried.
Appointment of new City Councilmember Amanda Fletcher. Councilmember Maland commented that he was disappointed that Eric McDowel was not appointed. Councilmember Anderson made a motion to accept the appointment of Amanda Fletcher for City Councilmember. Seconded by Councilmember Dodge. Motion carried.
Councilmember Amanda Fletcher was sworn into office by The City Clerk.
Staff Report:
Maintenance – Maintenance Supervisor, Justin Cope the city council approved the repairs to Well #9. The estimate for repairs was $55,487.50. This is about $5000 less than expected.
Justin reported that he and Joe have discussed putting off the repairs because Well #9 doesn’t
put out much water compared to Well #5. They would like to get the pump on Well #5 fixed first because it puts more water. It needs a higher horse power pump. All this has been DEQ coordinated. This should cost $20,000.00 or less for the pump.
Justin reported that Paul Rush has asked for permission for the VFW to sponsor a plaque on the bench at the Juliaetta Park for the VFW. There was no objection from the council.
Justin thanked everyone again for the Christmas light contest. The same person that sponsored the Christmas light contest would like to have a 4th of July Celebration at the park with fireworks. The consensus is that people are too afraid of fire danger.
Justin and Joe have been doing fire abatement. They are aggressively attacking brush, blackberries, and dead trees. They would like to burn the blackberries on the bike path and clean it up.
Councilmember Anderson suggested to Justin that we start buying Christmas lights now, especially because they are on sale now.
Council Members:
Councilmember Fletcher: No report
Councilmember Dodge: Commented that the Christmas lights was fun, and she enjoyed everyone that participated. Councilmember Dodge stated that at our last meeting it was brought up that the City of Juliaetta did not have an Emergency Preparedness Plan. Councilmember Dodge wanted to remind people that Latah County has a disaster service plan in place and the City of Juliaetta is part of that plan. The City Clerk and Fire Chief will be attending the meeting in Moscow and the City Clerk will invite someone from Latah County to our next regular council meeting to let the citizens of Juliaetta know that we do have a plan for emergencies.
Councilmember Anderson: Thank the Clerk and Fire Chief for participating in the Latah County emergency meeting. He also stated that the Christmas lights were great. This is the most Christmas lights he has ever seen in Juliaetta.
Councilmember Maland: Liked the Christmas lights and commented that he still was not in favor of the city donating $100 for the prize.
Clerk: Reported that the City Webpage is back up and running.Treasurer: Following up the quote on new computers, with the permission of the Mayor, we have a different computer company come in and give us a quote. They found new computers were not necessary and we made an executive decision to go with Computer Dr’s and the computers are much better.
The Road and Street Report has been completed on time. It is very important because we get huge financing from this. The Audit is still being worked on, and the year end is about halfway complete.
Maintenance/Joe Dodge: Reported that maintenance department will continue to work on fire prevention, by cleaning up different spots on a monthly basis to keep the brush under control.
Fire Dept: Fire Chief Clifford Heimgartner – no report
Public Comment: No Comments
Executive Session; Idaho Code 74-206 subsection 1: [f]
Motion made by Councilmember Anderson to go into executive session pursuant to Idaho Code 74-206 subsection 1: [f] at 7:27 pm. Motion carried by roll call vote: Anderson: yes, Dodge: yes, Maland: yes, Fletcher: yes.
Motion to return to regular session made by Councilmember Maland and seconded by Councilmember Dodge. Motion carried.
At 9:05 pm Councilmember Dodge made a motion to adjourn. Councilmember Maland seconded the motion, and it carried unanimously.
No action was taken in the executive session.
City Council Meeting Live Stream
2025 /2026 AGENDAS
March 19, 2026 Special Meeting Agenda
February 10, 2026 Regular Meeting Agenda
November 20, 2025 Special Meeting Agenda
February 18, 2025 Special Meeting