2022
MINUTES
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Nick Anderson and Mark Maland. Vickie Witt joined the meeting over the phone. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, and Public Works Supervisor Justin Cope.
The minutes of the November 8, 2022 meeting were read. Motion to approve the minutes was made by Councilmember Anderson, seconded by Councilmember Maland. Motion carried. Bills from the month of November 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Maland. Motion carried.
Council considered giving holiday bonuses to full-time and appointed employees. A list of what some other area Cities give as a bonus was provided. Mayor Groseclose suggested a $100 gift card for each person. Councilmember Anderson would like to include Frank Groseclose as a recipient this year, as he has been working the past few months while the new employee, Ryan Lindhorst, is trained. Councilmember Maland would like to give the employees a ham or turkey instead. Councilmember Witt moved to give each full-time and appointed employee, as well as Frank Groseclose, a $100 gift card, seconded by Councilmember Anderson. All were in favor. Council decided the gift card would be a credit card gift card that could be spent anywhere.
The Treasurer reported four CDs were matured at P1FCU. These CDs have been on a 6-month term due to low interest rates. She suggests instead investing them at a one-year term this time, as the yearly rate has increased to 4.25%. Councilmember Witt moved to renew the CDs for a one-year term, seconded by Councilmember Anderson. Motion carried.
Supervisor Cope reported the new truck has been amazing so far in the snow. He has been able to plow all of upper Lynn Avenue, which is normally a route that is done with the tractor. He has also been approached by Paul Sifford who wants to hold a SUMS class the second week in January. This class would be for Kendrick employees and Juliaetta employees may attend. Supervisor Cope also reported a resident at the north end of the City has asked ITD for a traffic study, in the hopes of lowering the speed limit through town, currently 35 mph.
Repairs done on the sweeper totaled $8,600. This amount will be jointly paid by Juliaetta and City of Kendrick. Frank Groseclose is now working half-time, as Ryan Lindhorst has now been with the City for nearly 7 weeks and will be moving to Juliaetta at the beginning of January.
Councilmember Witt questioned if there was a school zone sign on 4th Street heading east. Supervisor Cope said there is. She has seen cars speeding through the marked speed zone. A Latah County Sheriff’s Deputy in attendance at the meeting will make a note of this.
Councilmember Anderson reported the new spreader has finally arrived. As the old spreader has been installed on the new dump truck and is working fine, there is no hurry to pick up the new one. Supervisor Cope will call the company to advise them.
There was no one present from the Fire Department.
At 7:16 pm Councilmember Anderson made a motion to adjourn. Councilmember Maland seconded the motion and it carried unanimously.
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, and Fire Chief Mike McGee.
The minutes of the October 11, 2022 meeting were read, as well as the October 4, and October 28 special meeting minutes. Motion to approve all minutes was made by Councilmember Witt, seconded by Councilmember Anderson. Motion carried. Bills from the month of October 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Witt. Motion carried.
Cpl. Brian Pfiffner, Latah County Sheriff’s Office, attended in place of Sheriff Richie Skiles. Council had some questions about code enforcement. Cpl. Pfiffner said anyone can make a complaint about code violations, but it’s best to hear from the person making the complaint. Cpl. Pfiffner said the City can send out letters of violation ahead of a visit from a deputy; the City already does this. City of Deary has hired an employee to provide some code enforcement; the Clerk gave this information to Council.
The Clerk presented to Council a bid from Surf’s Up Internet Marketing to redesign the City website. Surf’s Up was referred by B & I Computer, who handles the City’s computer hardware needs. The estimate is $980.00 for the redesign and update. Councilmember Anderson moved to approve having the website redesigned, seconded by Councilmember Dodge. Motion carried.
Council passed Resolution 2022-01 in June, which establishes a hiring policy. The policy states that new employees may have to wait 30+ days for Council to approve their hiring before they may begin work, which is problematic. In conferring with Jim McNall at ICRMP, Mr. McNall stated that the Mayor hires employees, not the Council. If Council approves each hire, they may, in fact, be like appointed employees. Justin Ruen, Policy Analyst at Association of Idaho Cities wrote in a letter to Council that “having the council approve every person that the mayor hires is contrary to the mayor’s power as the city’s chief executive under Idaho Code 50-602, as well as the council’s role as the legislative authority for the city under Idaho Code 50-701.” Councilmember Anderson moved to table the decision to repeal Resolution 2022-01 until the City Attorney can provide guidance. As the matter was discussed further, Councilmember Maland pointed out in Juliaetta City Code a line that can be interpreted as giving Council authority to hire. Councilmember Dodge seconded Councilmember Anderson’s motion, who called for a roll call vote: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes.
The Mayor and Council President Councilmember Anderson attended an informational meeting at City of Kendrick with their Mayor and Council President. City of Kendrick has been having problems meeting temperature and ammonia limits set by their wastewater permit. Their best option is for a land application, but they have been unable to procure land. They do not want to obtain land through eminent domain. They could also pipe their treated wastewater to the Clearwater River, which would be a huge undertaking and cost, resulting in very high bills for their citizens. The last option is to pipe their treated wastewater to be treated at Juliaetta’s wastewater treatment plant. The purpose of the meeting was to open a discussion between the two towns. Juliaetta’s Wastewater Project Engineer Stillman Norton has discussed with Kendrick their situation; the Kendrick Council will likely be terminating their contract with their current engineer. Mr. Norton says the first step upon approval would be a Feasibility Study. He stressed that Juliaetta residents’ rates will not increase due to assisting Kendrick in this project, and Juliaetta’s project will not likely experience any delays. City of Kendrick currently has $7.75 million in funds for the project and DEQ is very in favor of the two Cities possibly joining together to solve this issue, which could result in even more funds for the project if the two cities decided to proceed together. Mr. Norton also noted that, due to inflation and unrelated to the Kendrick project, costs for Juliaetta’s project have increased. USDA is aware of this and will help provide extra funding as available; a Letter of Intent to apply for additional funding will be sent to DEQ in January. There was no discussion held nor was any decision made regarding Kendrick’s wastewater project.
Public Works Supervisor Justin Cope reported the new dump truck has chains and the plow blade is installed. The spreader should arrive in the next week. The sweeper had a fuel injector go bad. Curry, Inc. was called to pick it up and take it to a shop in Lewiston for repair; all costs will be split with City of Kendrick. He also introduced new maintenance employee Ryan Lindhorst. He has his CDL and can have his sewer conveyance license reinstated. They have been installing lights at the park, including the baseball snowmen, and reported some maintenance performed on the backhoe.
Councilmember Witt spoke with an individual at ITD regarding the sidewalk on the new bridge at the north end of town. Before construction started on the bridge, Council was promised that a sidewalk/walkway on the bridge would be included. ITD has since backpedaled, saying they will not install a walkway because there is no sidewalk leading up to it. This was never given as a criterion for having the sidewalk on the bridge. She also received names of other people at ITD that she may contact to ask about this issue.
Councilmember Anderson reported attending the last Genesee City Council meeting wherein they discussed Inland North Waste. Latah County has decided to put out a soft proposal for other companies to bid to provide collection services for the next contract beginning in late 2023.
Fire Chief Mike McGee had no report.
At 7:57 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
The special meeting was called to order at 4:30 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. The purpose of this meeting was to hold executive session pursuant to Idaho Code 74-206 subsection 1: (a), to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need, unless a vacancy in an elective office or deliberations about staffing needs in general; and for Council to approve the Mayor’s decision to hire the new maintenance employee.
Councilmember Witt moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (a). A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, no.
Councilmember Dodge moved to return to regular session. Councilmember Witt seconded the motion and it passed unanimously.
Councilmember Witt moved to approve the Mayor’s decision to hire the new maintenance employee, seconded by Councilmember Anderson. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, no.
At 4:42 pm, Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Justin Cope, Public Works, and Fire Chief Mike McGee.
The minutes of the September 13, 2022 meeting and October 4, 2022 special meeting were read. Two name corrections need to be made on the September 13 minutes; motion to approve with corrections was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion to approve the October 4 minutes was made by Councilmember Witt, seconded by Councilmember Anderson. Bills from the month of September 2022 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried.
Stillman Norton, Keller Associates, has submitted to Council a contract for their work to be done on the Wastewater Collection System study. The contract was forwarded to the City Attorney Ken Nagy for his review. Mr. Nagy replied in a letter with several concerns, which were responded to and addressed by Mr. Norton. Due to time constraints, Mr. Nagy had not been able to re-review the contract with changes before the Council meeting. Councilmember Anderson moved to table the issue until Mr. Nagy can review the contract again. There was no second. After further discussion, Councilmember Maland moved to allow the Mayor to sign the contract pending Mr. Nagy’s approval, seconded by Councilmember Witt. The motion carried.
Resolution 2022-04, the Records Retention Schedule, was presented to Council. Idaho cities are required to adopt a records retention schedule. The City adopted a similar resolution in 2007, but a schedule was not attached to that resolution. Association of Idaho Cities has a resolution and schedule that can be adopted by cities, which is what was presented to Council. Councilmember Dodge moved to adopt Resolution 2022-04, seconded by Councilmember Maland. Motion carried.
Councilmember Anderson presented information about an Extended Warranty and a Service Package available for purchase from Ford for the new dump truck. Both are for coverage for 7 years or 75,000 miles. The extended warranty also has a $100 deductible, all at a cost of $4,180.00. For the service package, the City would be required to put at least 10,000 miles on the vehicle per year. It is Councilmember Anderson’s opinion that the service package would not be worth the price, due to the vehicle only needing to be serviced twice a year. Councilmember Maland moved to purchase the Extended Warranty, seconded by Councilmember Anderson. Motion carried.
Justin Cope has been contacted by a resident who is experiencing a runoff issue. He will meet with the resident to hear their complaint and gather information, then the resident will have to ask Council if they want the City to make a change. He also reported still having to perform extra lab testing for Keller Associates. He will check to see if this is still needed. The City is also still receiving TOC violations. DEQ has some ideas on how to fix the issue, or they may be willing to raise the limit in our permit so the City is not incurring the violations any longer. The jointly purchased sewer camera has been delivered; both Justin and Kendrick’s public works person have been trained on how to use it. Finally, the Baseball Association president may be retiring, so the City’s contact person for the Association may change.
Councilmember Witt would like the elementary school parking area along 4th Street to be graded.
Councilmember Dodge has received complaints about a resident’s property on State Street. This resident has been contacted before regarding the numerous cars and junk at their residence. The Mayor will speak with the resident about their property.
Councilmember Anderson reported the blade is being installed on the new dump truck in Spokane this week. If no one else is available, he can pick it up this weekend. He also created a list of things Justin Cope should purchase, such as tire chains, a safety strobe light, and running boards. D rings will need to be welded inside the bed to attach the spreader. Councilmember Anderson would also like keys for the tractor, dump truck, etc. to be stored in a central location rather than with workers.
The Light the Park event will be held November 20 at 5:00 pm. Councilmember Anderson and his wife will donate cocoa. Donations will be accepted and proceeds will purchase new or replacement lights for next year.
Councilmember Maland would like to discuss with the City Attorney on how to enforce City Code. Currently Latah County Sheriff’s Office enforces Juliaetta Code. Councilmember Anderson suggested we invite Sheriff Skiles to the next meeting, and possibly City Attorney Ken Nagy.
Fire Chief Mike McGee had no report.
At 7:34 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
The special meeting was called to order at 6:29 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Nick Anderson, and Mark Maland. The purpose of this meeting was to hold executive session pursuant to Idaho Code 74-206 subsection 1: (d) To consider records that are exempt from disclosure as provided by law.
At 6:29 pm, Councilmember Maland moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (d). A roll call vote was held: Councilmember Witt, yes; Councilmember Anderson, yes; Councilmember Maland, yes.
Councilmember Witt moved to return to regular session. Councilmember Maland seconded the motion and it passed unanimously.
At 8:40 pm, Councilmember Maland made a motion to adjourn. Councilmember Witt seconded the motion and it carried unanimously.
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Bonnie Whismore, Clerk Wendy Sandino, and Fire Chief Mike McGee.
The minutes of the July 5, August 10, and August 23 meetings were read. A time correction needs to be made on the July 5 minutes; motion to approve all was made by Councilmember Witt, seconded by Councilmember Anderson. Bills from the month of August 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
City of Juliaetta must adopt an ADA Grievance Procedure for compliance with Americans with Disabilities Act. The procedure has been reviewed by the City Attorney. Councilmember Dodge moved to adopt the ADA Grievance Procedure, seconded by Councilmember Witt. Motion carried.
Ordinance 2022-02, the FY2023 Appropriations Ordinance, was presented to Council. Councilmember Anderson moved to suspend the rules and have the ordinance read by title only, seconded by Councilmember Dodge. Motion carried. The Clerk read the title of Ordinance 2022-02. Councilmember Anderson moved to adopt Ordinance 2022-02, seconded by Councilmember Witt. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes.
Resolution 2022-03, the fee and rate schedule, was presented to Council. No changes were made from last year other than to raise water, sewer, and garbage rates by 5%. Councilmember Witt moved to accept Resolution 2022-03, seconded by Councilmember Dodge. Motion carried.
There were no sign permits presented to Council, however, the Clerk asked for clarification on whether or not Council would like to approve future sign permits. After discussion, Council decided they did not need to approve any replacement signs. Councilmember Anderson moved to have Council approve all new signs, seconded by Councilmember Dodge. Motion carried.
Exhibit A to the City of Moscow/City of Juliaetta Solid Waste Disposal Agreement was presented to Council. After discussion, Councilmember Anderson moved to allow the Mayor to sign Exhibit A, seconded by Councilmember Dodge. Motion carried.
Councilmember Witt asked for clarification on parking along the corner between 203 Lynn Street and 165 Main Street, as the narrow corner is sometimes blocked by parked vehicles.
The Clerk and Treasurer will be out of the office September 20-21 for a conference.
Fire Chief Mike McGee reported the Fire Danger sign was installed next to the Welcome to Juliaetta sign near the Fire Station. He also informed Council that the hot water heater in the park concession stand is broken.
At 7:21 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: b. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes. At 7:36 pm Councilmember Dodge moved to return to regular session, seconded by Councilmember Witt. Motion carried.
At 7:36 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: d. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes. Councilmember Dodge moved to return to regular session, seconded by Councilmember Maland. At 8:04 pm Councilmember Dodge made a motion to adjourn. Councilmember Witt seconded the motion and it carried unanimously.
CITY COUNCIL SPECIAL MEETING August 23, 2022
The special meeting was called to order at 6:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Bonnie Whismore, Justin Cope, Public Works, and Assistant Fire Chief Clifford Heimgartner. The purpose of this meeting was for City Council to make some decisions regarding the Splash Pad project.
Krista Baker, CEDA, explained to Council that in order to submit a successful grant application, Commerce will need to see that the Splash Pad is a City project that the City will take responsibility for. The City will need to contribute approximately $75,000 to the project. Part of those funds can be in the form of work done in-kind, which is “charged” at a rate of $29.75 per hour for labor. Up to 25% can be volunteer work. The Treasurer has spoken with K & G Construction, who are interested in bidding on the project, and Castellaw Kom Architects, who have provided a project drawing free of charge. There is also local interest in the project; Ms. Baker suggests donors pledge rather than donate presently.
Council is not prepared at this time to allocate $75,000 to the Splash Pad and decided to table the project until next year.
The meeting adjourned upon motion by Councilmember Anderson and second by Councilmember Witt.
CITY COUNCIL MEETING August 9, 2022
The public hearing was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Nick Anderson, and Mark Maland. The total amount of the FY2023 budget is $5,167,531.00. There was no comment by the public. The public hearing was adjourned.
The regular meeting was called to order. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Fire Chief Mike McGee, and Josh Luscombe and Justin Cope, City Maintenance.
The minutes of the July 12, 2022 meeting were read. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Maland. Motion carried. Bills from the month of July 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Witt. Motion carried.
The FY2023 budget was reviewed. Council would like “vehicle repairs” changed to $10,000 instead of 14,000. Councilmember Anderson moved to approve FY2023 budget with the requested change, seconded by Councilmember Witt. Motion carried.
There has been only one bid received for the plow blade and sander for the new dump truck. The bid was from Horizon for the amount of $25,805.00. The approximate time for delivery is 90 days. Councilmember Witt moved to accept the bid to purchase the blade and sander, seconded by Councilmember Maland. Motion carried.
The City currently has an account at Wells Fargo named “Trail Account.” This account hasn’t been used in years. The Treasurer would like to transfer the money in the Trail Account to the City’s general checking account, and change the Trail Account name to Splash Pad Account. The City will administer funds for the splash pad, which is why having the account is necessary. It will keep splash pad funds separate from other funds. Councilmember Anderson moved to rename the Trail bank account to “Splash Pad” and transfer Trail funds to the City’s checking account. The motion was seconded by Councilmember Witt and carried.
It was last reported that for the City’s Wastewater Collection Study, only half of the $75,000 cost would be funded, by a grant from DEQ. At the last minute, Howard Lunderstadt of USDA informed Stillman Norton, Keller Associates, that partial funding of the remaining half may be available after all. The application was completed and City of Juliaetta was awarded a $30,000 grant, leaving a balance of $7,500 that would need to be paid for by the City. Most City sewer lines were installed in 1976 and have never been fully inspected since then. The study will identify places where we can expand to hook up additional users and give a clear look at the whole system. Additionally, if the study is completed, the City can then apply for grant funds for repair or expansion. Councilmember Witt moved to proceed with the Wastewater Collection Study, seconded by Councilmember Anderson. Motion carried.
Proposed Resolution 2022-03 was presented to Council for review. Water, sewer, and garbage monthly rates were raised by 5%; other rates and fees remain unchanged.
Council discussed employee raises for full-time and appointed employees. A $1.00 per hour raise is budgeted for each. Councilmember Anderson moved to approve employee raises for next fiscal year in the amount of $1.00 per hour, seconded by Councilmember Witt. Motion carried.
Josh Luscombe reported cleaning up and repairing the area where the school crossing flasher was hit at the intersection of 4th Street and Main Street. He also received word that Liquivision, who had submitted a bid to clean tanks at the water treatment plant, would no longer perform that service. He called for new bids and received one for $700 less than Liquivision’s bid. He also reported that the off-road diesel tank has been installed and filled, a lumber rack was built in the main shop, and the tires were moved from the old dump truck to the sweeper.
Justin Cope reported all the sludge at wastewater has been dumped, and that part of the camera purchased in conjunction with City of Kendrick has been received. He has also been tasked by Keller Associated to perform ten various sampling tests, weekly for ten weeks, to be used as data for the design phase of the Wastewater Improvement project. There will be an additional testing cost from Anatek Labs during that period.
Councilmember Witt would like the school crosswalks to be painted before school starts later this month.
Fire Chief Mike McGee reported the Juliaetta Volunteer Fire Department has been awarded a $3,400 grant from Idaho Department of Lands for tools and PPE. The department has also received a Fire Danger sign from IDL to be installed near Highway 3.
At 7:46 pm Councilmember Anderson made a motion to adjourn. Councilmember Witt seconded the motion and it carried unanimously.
CITY COUNCIL MEETING July 12, 2022
The meeting was called to order at 6:30 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (d). A roll call vote was held: Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes. At 6:52 pm Councilmember Dodge moved to return to regular session, seconded by Councilmember Maland. The regular meeting began at 7:00 pm. Also present were Treasurer Bonnie Whismore, Clerk Wendy Sandino, Justin Cope and Josh Luscombe, Public Works, and Fire Chief Mike McGee.
The minutes of the June 14, 2022 regular meeting were read. After some discussion, motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. The motion carried. The minutes of the July 5, 2022 special meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Bills from the month of June 2022 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.
Krista Baker, CEDA, explained to Council that a Fair Housing Resource Person must be designated, as well as a 504/ADA Coordinator. These positions are required for CDBG compliance. Councilmember Anderson moved to designate Wendy Sandino as the Fair Housing Research Person, seconded by Councilmember Dodge. Motion carried. Councilmember Anderson moved to designate Bonnie Whismore as 504/ADA Coordinator, seconded by Councilmember Dodge. Motion carried. Ms. Baker read Resolution 2022-02, the Notice Under the Americans with Disabilities Act Nondiscrimination resolution. Councilmember Dodge moved to adopt Resolution 2022-02, seconded by Councilmember Maland. Motion carried.
Lisa Hadley and Kayce Brown of the Splash Pad Committee gave a presentation on the proposed splash pad to Council. The splash pad will be located at the south end of the park, bordered by the Potlatch River levy, the parking lot, and the softball field left field fence, in an area which is presently an unmaintained berm. The area will be flattened and shrubbery removed; this work can be done by volunteer labor. The splash pad area will measure approximately 40’ x 50’. Water and electric are present at the location, but the electricity is furnished by a meter paid for by the JK Baseball Association. Local contractor Shane Taylor has been contacted to give a bid do some drain work. Stillman Norton, Keller Associates, interjected that a drywell may not infiltrate in that area; an engineer will need to inspect further. Liability insurance already paid for at the park will cover the splash pad with no premium increase. The committee has spoken with leaders at Orofino, Potlatch, and Kooskia; each City has a splash pad and they highly recommend installing one for the community. The Mayor of Potlatch has already sent a donation to Juliaetta’s cause. Kooskia reports spending about $800/year for electricity, but their location has lights. Chemicals (chlorine and antifreeze) cost the cities about $1,000/year. The chemicals are dispensed automatically by the system. Ms. Brown reported more families with children are moving to the community and the school district numbers are growing. An area homeschool group of 39 children visits the park weekly. They are excited for the project and willing to volunteer their time to help with cleanup at the area. The committee will next be attending a Kendrick City Council meeting; Kendrick Mayor Rose Norris is in favor of and will support the project. Pledges from local businesses have been received and the committee will set up a tiered donation system. It is possible businesses could also sponsor a fixture, or even bricks that would line the edges of the area.
Ms. Hadley gave some information on operation of the splash pad. The City can set times of operation, which are fully adjustable. Fixtures are button operated by the kids (or adults) and will run however many minutes also set by the City. Water purification is performed chemically and with LEDs. Fixtures last approximately 10 years, and they may also be “traded in” for new fixtures. All fixtures are removable and replacable except rings, which are permanently installed. Total cost of the project may be over $300,000, depending on number and type of fixtures. CEDA can apply for a grant of up to $250,000, which must be matched. Councilmember Anderson moved to go into contract with CEDA to apply for the splash pad grant. Motion seconded by Councilmember Dodge; motion carried.
James Smith reported no new developments in his subdivision process.
David Johnson would like a special permit to install a 1969 doublewide manufactured home at his property. The current home there will be torn down. He has had the windows, doors, and wiring replaced, a new electrical panel was installed, the roof will have a 5:12 pitch, and he will replace the siding. Councilmember Anderson wants to be sure the wiring is HUD approved and the Council would like the building inspector notified. Councilmember Anderson moved to allow the installation of the home as long as all City Code conditions are met, seconded by Councilmember Dodge. Motion carried.
Councilmember Anderson contacted Coleman Oil about having an off-road diesel fuel tank installed for City and Fire Department use. As long as the tank is under 110 gallons and mobile, a containment area is not necessary. A slip tank could be placed in one of the City pickup trucks, but would not be accessible 24 hours a day. It was decided a better option would be to install a tank on a trailer, which can be kept in the fenced area at the wastewater treatment plant. We may also receive a more inexpensive “bulk rate” by having Coleman Oil fill the tank each week. The City already owns a trailer that the tank could be mounted to. A tank and pump may cost approximately $1,100. Councilmember Maland moved to purchase the fuel tank and pump, seconded by Councilmember Anderson. Motion carried.
Justin Cope provided a few more details about the utility control application for use at the water treatment plant, and wastewater treatment plant in the future. The cost will be $600/year with a one-time $5,000 fee for installation and cellular equipment, as well as labor costs. Having the application will save mileage and time, especially on weekends as well as when Public Works is working on a different time-consuming project. It would also send alarm notifications when there are issues. Mr. Norton asked if the system would use radio signals or existing fiber optics instead of a cellular connection, the latter of which could mean a “cell-phone bill” for each location. He suggested Public Works reach out to Keller Associates’ control engineers for more information, and Council would like Phil Stradley to make a presentation on the application. Councilmember Anderson moved to table the issue, seconded by Councilmember Dodge. Motion carried.
The Vehicle Inspection Checklist has been reviewed. Councilmember Dodge moved to accept the Vehicle Inspection Checklist, seconded by Councilmember Maland. Motion carried.
Howard Lunderstadt of USDA suggested to the Treasurer that we pay off an outstanding USDA loan. The original loan was $250,000 with an annual payment of $17,440. The approximate amount of the payoff is $33,288.17, and we do have the funds available in the City’s LGIP account. Councilmember Dodge moved to pay off the loan, seconded by Councilmember Maland. Motion carried.
The FY2023 budget in the amount of $5,167,534.00 was reviewed. The Treasurer will also need to create a Splash Pad “account” for the use of that project. Council would also like to increase the sludge disposal budget. Councilmember Anderson moved to adopt the FY2023 tentative budget, seconded by Councilmember Dodge. Motion carried.
There was no discussion regarding rates and fees.
Josh Luscombe reported the water treatment plant is producing plenty of water at present; supplemental pumps have not yet been necessary.
Justin Cope reported Herco is coming on July 13 to measure City streets for chip seal and other repair. He will focus on up- and down-hill streets first. Additionally, the breaker for the sprinkler system was not working; it has now been replaced.
The Clerk read to Council information provided by Mr. Norton. USDA will not be able to fund the second half of Juliaetta’s Wastewater Collection study, an amount of $37,500. Council could pay for the unfunded half with City funds, allocate ARPA funds, or decide not to do the study and refuse $37,500 in funds already promised by DEQ. Mr. Norton also summarized the outcome of funding for the Watewater Treatment Plant project. “The approximate value of the total wastewater treatment project including design and construction phase engineering, inspection, administration, legal, interim interest, and construction is about $6,914,904 (does not include planning phase). Funding was applied for and received from the following sources:
DEQ ARPA Funds (grant) – $1,700,000 U.S. Army Corps. Section 595 Grant – $1,250,000 Idaho Dept. of Commerce CDBG Grant – $500,000 DEQ Principal Forgiveness – $542,491 USDA—RD Loan – $750,000 (40-year loan@ 1.5% interest) USDA-RD Grant – $2,172,413 This essentially breaks down to a project funded with about 89% grant funds and only 11% for loan funds.” Due to the generous amount of grant funds received, the project will be completed in one phase rather than two, which will help keep the budget down. The annual loan payment of about $25,070.33 equates to roughly $7.00 per user per month, depending on the number of connections. The City must also set up reserve funds of a 10% payment reserve and a short-lived assets reserve of about $12 per user per month, which should remain in perpetuity.
There was no report from the Juliaetta Volunteer Fire Department.
At 8:54 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
The special meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Bonnie Whismore and Clerk Wendy Sandino. The purpose of this meeting was to have a budget workshop.
Discussion was held regarding the upcoming FY23 budget. The Treasurer reported accounting and medical fees have been divided between funds this year. She will check with the auditor to see if a single audit will be necessary this year. Clarification and explanation of various funds was made. She suggested carrying over capital outlay to budget for the entire cost of the new dump truck in the FY23 budget, in case the truck isn’t able to be purchased before October 1. We will need to look into cost per ton to dispose of sludge at the landfill, in case it can’t continue to be composted.
The meeting adjourned at 6:52 pm upon motion by Councilmember Anderson and second by Councilmember Dodge.
CITY COUNCIL MEETING June 14, 2022
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Justin Cope, Public Works, and Fire Chief Mike McGee.
The minutes of the May 10, 2022 regular meeting and May 24, 2022 special meeting were read. Motion to approve both was made by Councilmember Anderson, seconded by Councilmember Dodge. The motion carried. Bills from the month of May 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Witt. Motion carried.
Amanda Bashaw, Latah County Solid Waste coordinator, addressed Council about the possibility of adopting a mandatory garbage ordinance. The ordinance would require all occupied households to pay for garbage collection. Every household generates waste. Having the mandatory fee helps alleviate illegal dumping, burning, and theft of services. Along with weekly collection, the monthly fee pays for the bulky waste site, recycling, shred days, and other programs offered by Latah County Solid Waste. Councilmember Anderson moved to proceed with drafting a mandatory garbage ordinance, seconded by Councilmember Dodge. Motion carried.
Ms. Bashaw was also asked to make some clarifications about open burning. Open burning is illegal May-October without a burn permit. Residents may only burn natural yard waste and a community burn pile is not allowed per DEQ. She also noted that during the “Clean Up Months” of April and October, a yard waste bin will be reserved for resident use at the bulky waste site.
Krista Baker of CEDA, Lisa Hadley, and Kayce Brown provided Council with an update regarding the proposed splash pad. They created an online petition to gauge public interest and received 86 signatures. People they’ve spoken to have positive views on the project. Other cities have had their public works departments do some of the construction work to help defray costs. A guesstimate for cost of installing a splash pad is $100-150,000, though the cost can vary greatly depending on the footprint of the facility, how many fixtures it has, etc. The committee hopes to do fundraising in the form of sponsorships and tiered donations from local businesses and individuals; they’ll also approach the J-K Recreation District. Grant funds would go toward covering fixed capital parts, not preliminary engineering work. Local cities with splash pads will be contacted to get an idea of future maintenance costs. Council requested the decision to apply for a grant by September 19 be tabled until the July meeting.
Laurel Holland of the JK Baseball Assocation requested a partnership with the City to apply for a grant from the LC Valley Healthcare Foundation. Grant awards range from $25,000 to $100,000. They would like to request funds for their lighting project of approximately $32,000. Lights would allow games to be played later in the day and eventually tournaments could be hosted at the park. They’d also like to add parking projects including painting lines to delineate parking areas. The grant application is due at the end of July and will be funded in November. It was suggested the City get bids for potential projects to be submitted with the grant application. Councilmember Dodge moved to work with the Association to apply for the grant, seconded by Councilmember Anderson. Motion carried.
City of Juliaetta has applied for and DEQ has awarded a grant of $37,500 for a Wastewater Collection Study. With the current wastewater project, Keller Associates has already taken a broad look at Juliaetta’s collection system, but it mostly accounts for growth projection, not problem areas. The collection study will entail CCTVing most of the system, performing flow monitoring—looking for leaks in the pipes and manholes, smoke testing for breaks in the lines, and monitoring future flows. It will overall be a better look at the system. The study will cost $75,000, with USDA possibly providing the remainder of the costs. If the City does not receive USDA funding, we can turn down DEQ’s funds and not do the project, or pay the remainder ourselves, possibly using ARPA funds. Justin Cope further explained the collection system is over 40 years old and this study will need to be completed eventually as a “last part” of the wastewater treatment system upgrades. Infiltration is currently happening, so we know there are already some leaks. Councilmember Witt moved to allow the Mayor to sign the agreement with DEQ, seconded by Councilmember Dodge. Motion carried.
Resolution 2022-01, the hiring policy, was presented to Council. During discussion, Mayor Groseclose left the meeting. There were no changes made to the resolution. Council President Nick Anderson presided over the remainder of the meeting. Councilmember Dodge moved to accept Resolution 2022-01, seconded by Councilmember Witt. Motion carried.
Juliaetta Market no longer sells off-road diesel. Coleman Oil was contacted to see if they would install a tank at the wastewater plant for City use. They will not. Primeland suggested the City use a slip tank. The City may need to buy and install its own tank. Council would like to know how much off-road diesel City vehicles use in a year. Councilmember Anderson moved to table this issue until the July meeting for more information to be gathered, seconded by Councilmember Dodge. Motion carried.
Justin Cope reported a new computer system was installed at the water treatment plant. With the new system, there is a phone application that can be used to control and monitor the water treatment plant, check reservoir levels, and more. The charge for the app is approximately $600 per year, and can also perform the same tasks at the wastewater treatment plant when those upgrades are completed. The app, which can be installed on City cell phones, can eliminate much of the daily driving to and from the plant. It also collects and stores data which is currently done by hand on paper. Exact costs for the app and any installation will be presented to Council at the July meeting. Councilmember Dodge moved to table this decision until July, seconded by Councilmember Witt. Motion carried.
The vehicle inspection checklist was presented to Council. Copies of the checklist should be kept in each vehicle, filled out daily, and turned in/filed weekly. Councilmember Dodge moved to table discussion about the vehicle inspection checklist, seconded by Councilmember Witt. Motion carried.
Justin Cope reported all functions of the water treatment plant were restored with the installation of the new control panel. He has also been working on repairing the washing that occurred throughout town during the recent heavy rains.
The Clerk provided an update from Stillman Norton, Keller Associates regarding the design phase of the wastewater treatment plant project. They are preparing preliminary design information and gathering cost estimates from vendors. A preliminary engineering report that will go to DEQ and USDA is being created. They have also been gathering more details on what equipment will be purchased and installed and what the plant will look like. This phase should be completed in about a month and a half. We have also received word that the City will receive $1.25 million in funding for the project from Army Corps of Engineers.
There was no report from Juliaetta Volunteer Fire Department.
At 8:26 pm Councilmember Maland moved to go into emergency executive session pursuant to Idaho Code 74-206 subsection 1: (b). A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, no; Councilmember Maland, yes.
Councilmember Dodge moved to return to regular session, seconded by Councilmember Witt.
At 9:14 pm Councilmember Witt made a motion to adjourn. Councilmember Maland seconded the motion and it carried unanimously.
CITY COUNCIL SPECIAL MEETING May 24, 2022
The meeting was called to order at 5:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, and Nick Anderson. Mark Maland arrived partway through the meeting. Also present were Treasurer Bonnie Whismore, Justin Cope, Public Works, and Assistant Fire Chief Clifford Heimgartner. The purpose of this meeting was to hold a Budget Workshop.
The Treasurer suggested making separate maintenance accounts within the budget for each vehicle and piece of machinery, as an additional way to track maintenance. It was also suggested to track diesel purchased for the tractor and other vehicles that would normally use off-road diesel. Off-road diesel is no longer available at the pump at the Juliaetta Market, and the City may be reimbursed for the difference in cost by the State. Also, due to the high fuel prices, that budget will be raised by $2,000.
Sludge disposal was discussed. If it needs to be hauled before the new dump truck is delivered, it will be expensive to contract someone to haul it. There is room in the budget. Councilmember Anderson suggested using roll off boxes from Inland North Waste instead of contracting someone to haul. Justin will contact them if necessary.
Discussion was also held regarding legal and medical insurance costs, as well as for meters and phones; some adjustments may need to be made.
At 5:41 pm Councilmember Witt made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.
CITY COUNCIL MEETING May 10, 2022
The public hearing was called to order at 7:01 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Mark Maland, and Nick Anderson. The reason to have a hearing was to hear public comment regarding the reopening of the FY2022 budget for the purchase of a new dump truck. There was no comment.
The regular meeting began. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, Public Works, and Fire Chief Mike McGee.
The minutes of the March 22, 2022 special meeting and April 12, 2022 meeting were read. Motion to approve both was made by Councilmember Anderson, seconded by Councilmember Witt. Motion carried. Bills from the month of April 2022 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.
Dodd Snodgrass, CEDA, introduced Krista Baker, who will be taking on most of the responsibilities Mr. Snodgrass had with Juliaetta’s Wastewater Treatment Plant Project. Regarding the possible splash pad project, a Block Grant could be applied for under the Parks category, which wouldn’t interfere with the wastewater project. A park grant of up to $250,000 may be awarded, though the project likely wouldn’t cost that much. Matching funds will be required, but can also be paid for with in-kind work and volunteer time, not solely City funds. Grant applications are due in September. An engineer should help assess the site for grading, drainage, and feasibility of constructing the structure there. Ms. Baker can do a park inventory and ADA assessment, as well as the grant application. Although this project would be City owned and operated, Mr. Snodgrass recommends getting the community involved with fundraising and maybe even some planning. The Treasurer is part of a newly-formed committee that is interested in spearheading the project. They have a meeting planned for May 18. Councilmember Anderson moved to table the issue to see how much community interest there is in the project, seconded by Councilmember Maland. Motion carried.
Kellie Umphenour addressed Council on behalf of Riverview Drive residents, wishing to have dust abatement applied to their private road at the same time the City applies it to City streets. Josh Luscombe advised that other residents of private roads have “piggy-backed” in that manner to have dust abatement done. As new gravel has recently been laid around town, dust abatement will likely be applied this summer; Riverview Drive residents will be contacted at that time.
The Juliaetta Kendrick Planning & Zoning Commission has reviewed Jim Smith’s application for subdivision and delievered their recommendation to Council that the subdivision be approved with conditions, which were outlined in a letter to Council. After some discussion it was determined that some of these conditions were not yet met, including a boundary line discrepancy between Mr. Smith and Kathy Groseclose, and requested changes to the plat map that were not completed. The current Riverview Drive will stay a private road and a preliminary agreement has been drawn up for its maintenance by current residents. Councilmember Dodge moved to table the matter, seconded by Councilmember Anderson. Motion carried.
Ordinance 2022-01, which amends the FY2022 budget, was presented to Council. Councilmember Anderson moved to suspend the rules and have the ordinance read by title only, seconded by Councilmember Dodge. The Clerk read the ordinance title. Councilmember Dodge moved to approve the ordinance, seconded by Councilmember Witt. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, no. Motion carried.
Justin Cope reported Jake Lustig, City of Kendrick Public Works, found a sewer camera system for a cost of approximately $20,000. He would like to split the cost with City of Juliaetta and share the camera system. It can be used to locate all sewer lines in the City, which will be required by DEQ for the wastewater facility plan. It would be purchased with ARPA fund money. Councilmember Dodge moved to approve the joint purchase of the camera system with City of Kendrick, seconded by Councilmember Maland. Motion carried.
Four CDs will mature at P1FCU in June. Although rates have increased slightly, the Treasurer recommends rolling them over for another six months. Councilmember Witt moved to roll the CDs over for six months, seconded by Councilmember Dodge. Motion carried.
Councilmember Anderson moved to nominate Mike McGee to the Juliaetta Kendrick Planning & Zoning Commission, seconded by Councilmember Dodge. Motion carried.
Fire Chief McGee asked Council to consider authorizing a credit card to be issued to the Fire Department to use for fuel purchases when the Juliaetta Market is closed, or to buy cheaper fuel elsewhere. They can still use their Market charge account during business hours. The card would be issued to in the Fire Chief’s name, with Clifford Heimgartner and Joe Dodge as authorized users. Councilmember Anderson moved to obtain the credit card with a $2,500 or less limit, seconded by Councilmember Maland. Motion carried.
Josh Luscombe would like to purchase a 16’ flatbed trailer for City use. For example, when purchasing pipe for water line replacement, the pipes are sold in 20’ lengths, so hauling can be difficult. He also reported of ten 8’ light fixtures at the water treatment plant, only three work. He can purchase new LED bulbs for a cost of $481.00. An Avista rebate may also be available for that purchase. Councilmember Maland moved to approve the purchase of the lights, seconded by Councilmember Witt. All were in favor. Councilmember Dodge moved to table the decision of the trailer purchase until more cost information is gathered. The Treasurer added that the trailer cost can be split four ways in the budget, as it would be used in each department. Councilmember Anderson seconded the motion, which carried. The vehicle inspection checklist is not yet complete. Councilmember Anderson moved to table the issue until June, seconded by Councilmember Maland. Motion carried.
Josh Luscombe reported a lightning strike at the water treatment plant, wherein the master computer quit working. The plant is producing water, but he is having to run it manually. An electrician is getting a new PLC; the estimated cost of this repair may be $2,000. A new water line has been run to 1502 Main Street, bypassing a water main leak. A semi-truck pulling a lowboy trailer hit the school crossing flashers at the intersection of Main Street and 4th Street; a new pole has been obtained and will be installed. Tank cleaning at the water treatment plant will be done either the last week of June or first week of July.
Justin Cope wanted to thank Polly Taylor Dennler for her work in the gardens at the park. He also informed Council of a new government law that was passed requiring that a survey of all water lines will be required by 2024. The survey will be a comprehensive list of the size and material of all water lines. We are about 60% done gathering this information currently.
Councilmember Anderson spoke with Amanda Bashaw, Latah County Solid Waste Coordinator, about having a yard waste bin available at the bulky waste sites during April and October, which are clean up months. There was no bin available in April, but she will do her best to make sure one is reserved for Juliaetta’s use during future clean up months.
The Juliaetta Volunteer Fire Department had no report.
At 8:37 pm Councilmember Dodge moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: a. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, no; Councilmember Maland, yes. Motion carried.
Councilmember Dodge moved to return to regular session, seconded by Councilmember Witt.
At 9:27 pm Councilmember Dodge made a motion to adjourn. Councilmember Witt seconded the motion and it carried unanimously.
CITY COUNCIL MEETING April 12, 2022
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, Public Works, and Fire Chief Mike McGee.
The minutes of the March 8, 2022 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. The motion carried. Bills from the month of March 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
Stillman Norton, Keller Associates, addressed Council with a wastewater treatment plant upgrade project update. Amendment #2 to the Owner-Engineer Agreement was presented to Council, having been reviewed by the City Attorney. The project has been amended to include installation of a mechanical chiller, which will address temperature requirements in the City’s permit. The next step in the project will be preliminary design, followed by final design, then the bid process. Councilmember Anderson moved to approve the contract amendment and allow the Mayor to sign, seconded by Councilmember Witt. Motion carried.
Juliaetta resident Theresa Meads addressed Council with concerns over non-operable vehicles and dilapidated trailers being parked long-term in the City right-of-way. She believes this to be an eyesore. City code does address this issue; the City has the authority to levy fines and/or have vehicles towed. The Clerk will add an article to the community newsletter, and warning letters may be sent to violators. It was also suggested to paint No Parking on the curbs where able on Main Street curbs, to help drivers remember they may not park within twenty feet of an intersection. Councilmember Dodge moved to have No Parking painted on the curbs, seconded by Councilmember Anderson. Motion carried.
Further discussion was held regarding City of Juliaetta joining the Latah County Broadband Coalition. Council was hesitant due to worries of possible broadband grants competing with wastewater grants. The Clerk contacted Dodd Snodgrass of CEDA, who said there would be no competition issue. Councilmember Witt volunteered to be Juliaetta’s representative if the City votes to join. Councilmember Dodge moved to join the Latah County Broadband Coalition, seconded by Councilmember Witt. Motion carried.
The Treasurer reported $64,000 in funds have been received from the American Rescue Plan Act. A method of utilization of these funds has to be determined by April 30, though nothing has been spent yet. The City’s auditor suggested revenue replacement as the most flexible way of spending the funds. Councilmember Anderson moved to elect revenue replacement as the method to spend ARPA funds, seconded by Councilmember Dodge. Motion carried.
The Treasurer also asked Council consider reopening the FY22 budget to move $125,000 in cash carryover to capital outlay, which will purchase the new dump truck. Another budget hearing will need to be held. Councilmember Dodge moved to reopen the budget, seconded by Councilmember Witt. Motion carried.
After a brief discussion, Council determined there was no place for a dog park at this time.
The edited Vehicle and Equipment Policy was presented to Council, along with a sample checklist for tracking maintenance and inspections. If a checklist is kept on a clipboard with each vehicle and piece of equipment, the health of the vehicle can be closely monitored. Councilmember Anderson moved to approve the Vehicle and Equipment Policy, seconded by Councilmember Dodge. Motion carried.
Josh Luscombe asked Council consider having the water treatment plant tank cleaned, as the City has received another TOC violation from DEQ. Cleaning the tank may alleviate this problem. Councilmember Witt moved to have the tank cleaned, seconded by Councilmember Dodge. Motion carried.
Latah County must be notified of taxing units’ budget hearings prior to April 30 of each year. Councilmember Dodge moved to hold the FY2023 budget hearing before the regular Council meeting on Tuesday, August 9, 2022, seconded by Councilmember Anderson. Motion carried.
Councilmember Maland is concerned that brush bins are not available to residents at the bulky waste site during April and October. They are designated clean up months and no yard waste is accepted. The Clerk has tried to contact the waste company to determine a price for having a bin available on the affected Saturdays. If the bin can be delivered but not stored within the bulky waste site, Councilmember Maland has volunteered to make sure it remains free of garbage. Councilmember Anderson moved to request a brush bin for April and October, seconded by Councilmember Witt. Motion carried.
The structure at 323 Railroad Street experienced a water line break which resulted in over 190,000 gallons of water used. The owner wrote a letter to Council requesting they waive half the overage costs. The total water bill was $597.68. Subtracting the monthly water cost of $50.00 and halving the new amount of $547.68 means Council would waive $273.84 of the total. Councilmember Witt moved to waive $273.84 of the water bill, seconded by Councilmember Dodge. Motion carried.
Josh Luscombe had previously reported the flow meters at the water treatment plant were not working. He received a bid from Roberts Filters for just under $100,000 for replacement. He contacted ACS who repaired them for less than $1,000. He has also graveled many of the City’s alleys and streets, and the bid for the new mower should be received soon. IRWA will be coming to detect the location of a water leak near 1502 Main Street; a new water line may have to be run.
Justin Cope reported a Planning & Zoning public hearing for the James Smith property will be held April 19.
Councilmember Dodge has reported some confusion with the Shores Street sign, as the residents who live on that “street” don’t actually use the address of Shores Street. The sign will be removed.
Councilmember Anderson would like Maintenance to have the City’s Gator checked by Pape’ Machinery.
The Fire Department had no report.
At 8:27 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
CITY COUNCIL SPECIAL MEETING March 22, 2022
The special meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Nick Anderson, and Mark Maland. Also present was Clerk Wendy Sandino. The purpose of this meeting was to review bids and discuss the purchase of a new dump truck.
The Clerk send three requests for bids for a Ford F600 truck and dump body. Only two were received: Bid #1 from Joe Hall Ford and Bid #2 from Mike White Ford. Bid #2 was received after the 12:00 noon deadline, but was still reviewed by Council. Bid #1 includes a snow plow prep package. Bid #2 was for a longer wheelbase truck than requested. Bid #1 is less expensive than Bid #2, and has the advantage of being a local dealer. After discussion, Councilmember Witt moved to purchase the F600 truck at Joe Hall Ford, seconded by Councilmember Maland. All were in favor.
The meeting adjourned at 7:12 pm.
CITY COUNCIL MEETING March 8, 2022
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino and Fire Chief Mike McGee.
The minutes of the February 8, 2022 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. The motion carried. Bills from the month of February 2022 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
Latah County grant administrator and broadband planner Christine Mangiapani addressed Council about joining the Latah County Broadband Coalition. Communities, school and library districts, and police and fire departments will band together to plan infrastructure. The coalition’s goal is to ultimately provide all of Latah County’s citizens with high-speed internet of 100 mbps minimum download and upload speeds. There will be no initial cost to the City, and Juliaetta is not in any way committed by signing the pledge to join the coalition. By signing, the City would pledge to assign a representative to serve on the coalition committee, participate in information sharing and gathering, and agree to leverage available funding to pursue projects. In the future, the coalition could help lower income folks access broadband service, although the grant(s) applied for decides who gets possible free/reduced service. So far, over $77B is earmarked for broadband related funding. Council is concerned that grants pursued by the coalition might compete with grants pursued by the City for its wastewater project. Councilmember Anderson moved to table the decision until the April Council meeting, seconded by Councilmember Maland. The motion carried.
Eric McDowell of the Juliaetta Community Improvement Association addressed Council about the installation of an LED community reader board on Main Street /SH3. ITD requires City approval as part of their permitting process. The sign measures 7’x3’ and will be installed on Avista property on a 12’ post. All costs and maintenance will be paid for by JCIA, who will require a fee to advertise on the sign. They do not yet have a fee schedule. Councilmember Dodge moved to approve installation of the LED reader board, seconded by Councilmember Maland. Motion carried.
Discussion continued regarding the need to purchase a new or used truck to replace the City’s dump truck. Councilmember Anderson sent used vehicle examples to each Councilmember and the Mayor. A used truck in Indiana has all the necessary equipment at a cost of approximately $42,500, however, it would need to be shipped and could not be inspected before purchase. There is another used vehicle in Pasco, WA at $42,950 with 236,000 miles on it. These vehicles are similar to the current dump truck. Purchasing a new heavy truck would provide a manufacturer warranty, and the smaller size may equal smaller maintenance costs. Councilmember Anderson looked into both Ford and Chevy trucks; the Ford F600 would be slightly less expensive. A four-wheel drive diesel model with a dump bed, plus a plow blade and spreader would cost approximately $115,000. The truck and bed could be purchased this year; the blade and spreader could be budgeted for, purchased, and installed in the next budget year. After further discussion, Councilmember Maland moved to purchase the new vehicle, seconded by Councilmember Dodge. The motion carried. Three bids will be requested, to be received by March 22. A special meeting will be called to determine the winning bid.
Councilmember Anderson moved to table discussion about the dog park until April, seconded by Councilmember Dodge.
The draft vehicle and equipment policy was reviewed by Council. Councilmember Anderson would like to add that all fluids are checked and recorded daily and seat covers are installed where possible. A vehicle condition report/checklist will be created and utilized. The City might also consider adding a take-home policy and checking driving records yearly. Changes will be added to the policy, which will be reviewed again at the April meeting.
There were no reports from Public Works or the Fire Department. Councilmember Anderson said the lights at the park will be removed as soon as the bucket truck is repaired.
At 8:30 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
CITY COUNCIL MEETING February 8, 2022
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, Public Works, and Fire Chief Mike McGee.
The minutes of the January 11, 2022 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. The motion carried. Bills from the month of January 2022 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. Motion carried.
Tony Matson, Hayden Ross, presented he FY2021 audit results. Mr. Matson reported that although City accounting has gotten more difficult, the Treasurer is doing a great job. The general fund is in good shape, even with a transfer of approximately $203,000 to help balance the water and sewer funds. The water and sewer funds are both making good progress to becoming self-sufficient, assisted by last year’s balance transfer as well as rate increases over the past several years. The sanitation fund is also in good shape. A single audit was not performed for FY21, which is a compliance audit done when more than $750,000 of federal funds are spent by the City. With the upcoming wastewater project, there will likely be a single audit for FY22. Councilmember Anderson asked if ARPA funds received by the City could be used toward the purchase of a City dump truck. Mr. Matson explained spending criteria that says ARPA funds, which are allocated based on population, could be spent in four ways: premium pay; revenue replacement; protective gear; and water or wastewater projects. Although the dump truck is used in part for wastewater tasks, revenue replacement provides the maximum flexibility on how the funds can be spent, so the ARPA funds could possibly be used in that way.
Dodd Snodgrass, CEDA, addressed Council regarding the possibility of constructing a splash pad at Centennial Park. These are becoming popular in our region. Cities can use Block Grant funds for splash pads, but of course, match funds are required. Dodd does not have exact numbers for this type of project; the City would have to do an assessment and evaluation with the help of an engineer. Once these costs are determined, the City can apply for the Block Grant. CEDA will also help with ways to pay for the match, which could be from donations and fundraising. Mr. Snodgrass promotes getting citizens and even kids involved in the project, especially with design ideas.
Councilmember Anderson has been gathering options and costs for replacing the City dump truck. A 2023 Ford F-600 with the dump bed would be approximately $76,500. This is a smaller truck than what the City currently has, but could do the same work. Adding the necessary plow and sander would add an additional $22,000. City of Kendrick has a similar vehicle. Councilmember Anderson also found several used dump trucks, similar to what the City had, in Colorado, Boise, and Utah. Maintenance costs on a smaller truck would be less expensive, and the work could be done locally. The smaller truck will also be easier to maneuver around City streets. A used dump truck will likely have a less expensive purchase cost, but will have to be picked up and driven back or shipped. Maintenance will also cost more.
In light of having to purchase a new (or new-to-us) vehicle, Councilmember Anderson would also like to see the creation of a City vehicle and equipment maintenance and repair policy. The Clerk emailed to Council members a sample policy used by City of Idaho Falls. That policy may be a good place to start in creating our own. Personnel would track mileage (hours), fuel purchases, and maintenance done for each vehicle. This would allow Council to keep closer tabs on the status of City equipment and protect our assets. Council will study the sample policy and make changes and additions; the matter is tabled until the March meeting.
Josh Luscombe, public works, reported TOC readings at the water treatment plant have been trending up again. Test sampling performed at various points did not provide any answers as to the possible origin of the issue. The next option is to have the clear well at the water treatment plant cleaned; there is 3-4” of sediment on the bottom. A quote from Liquivision was obtained. Cleaning and inspection will cost $3800. This company has cleaned the upper reservoir in Juliaetta in the past.
The computer for the coagulant controller at the water treatment plant has broken. It controls the chemical (alum) feed rate and gives a read out of how much raw water is coming into the plant. This is old equipment not replaced during the recent water treatment plant upgrades. Roberts Filter has been contacted and is working on obtaining a cost for a replacement computer. An alternative fix would be to purchase a readout for the existing flow meters, which would allow the operator to manually control the alum. Also, Well #9 was down for a couple days. The well was flushed and is now running properly. Grading on Railroad Street has been performed, but more work will need to be done in the spring.
Councilmember Maland asked how citizens can report nuisances? He was told by a dispatcher that only the City can do this type of reporting, which is contrary to what other Councilmembers, Maintenance, and the Clerk have been told. The Clerk will contact the Sheriff’s office for clarification.
Justin Cope, Public Works, will take his Wastewater II license test on February 25. He also attended a meeting, along with the Mayor, with City of Kendrick’s Mayor and Public Works employee. They would like to purchase a submersible camera and a gas meter, and would like to share the cost of this purchase and use of the items with City of Juliaetta. This proposal will be submitted to Juliaetta Council at a later time. They have also informally asked the Mayor to consider assisting them with their current wastewater issues, which will also likely be proposed to Juliaetta Council at a later time.
At 8:32 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1:b. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, no. Councilmember Witt moved to return to regular session. Councilmember Maland seconded the motion and it passed.
At 9:29 pm Councilmember Witt made a motion to adjourn. Councilmember Maland seconded the motion and it carried unanimously.
CITY COUNCIL MEETING January 11, 2022
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Vickie Witt, Wendi Dodge, and Nick Anderson. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Josh Luscombe and Justin Cope, Public Works, and Fire Chief Mike McGee.
The minutes of the December 14, 2021 meeting were read. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Witt. The motion carried. Bills from the month of December 2021 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
The Clerk swore in new Councilmembers Nick Anderson and Mark Maland. They signed their oaths of office, were presented their certificates, and took their seats.
The Mayor suggested Vickie Witt continue serving as Council President. Councilmember Witt declined the suggestion and nominated Councilmember Nick Anderson, seconded by Councilmember Dodge. After discussion, the motion carried and Councilmember Anderson will be City Council President.
Council reviewed “Exhibit A” to the amended City of Moscow and City of Juliaetta Solid Waste Disposal Agreement, which increases the rate of tire disposal from $157.95 to $175.00 per ton. Councilmember Anderson moved to allow the Mayor to sign the agreement, seconded by Councilmember Dodge. Motion carried.
Josh Luscombe reported the dump truck/plow/sander broke down. The cost for a new engine is estimated at $15-18,000.00; the old engine cannot be repaired. The Christmas lights have been taken down.
Justin Cope reported a corner of the shed roof over the gravel pile collapsed; it will be repaired when the snow melts. The new tractor has been picked up by the dealer to have transmission work done; it is still under warranty. He has also received word from IBOL that he has been approved to take his next wastewater test. He can schedule the test as soon as he receives the approval letter.
Councilmember Witt has had some concerns about elderly citizens being able to get around in the snow. Councilmember Dodge has checked on a few people, and Mayor Groseclose has also plowed out many driveways in town. Councilmember Witt also asked about Council consideration for a dog park. One place a dog park might be located is the brushy area between the softball field and the gravel overflow parking lot. Further discussion will be held at the March Council meeting.
Councilmember Dodge thanked Justin Cope for gravel placed during an ambulance call.
Councilmember Anderson will shut off the Christmas lights at the park this week. As soon as he can schedule a time with Robert Wegner of TDS Telecom, they will use the bucket truck to take the lights out of the trees.
Councilmember Maland thanked Council and the Mayor for their hard work.
The Clerk has now given tablet computers to all Councilmembers. She asked if everyone would like their Council packets to be emailed instead of being printed out monthly. After discussion, she will email the packets and also print out Council agendas.
The Juliaetta Volunteer Fire Department had no report.
At 7:21 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1:b. A roll call vote was held: Councilmember Witt, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes. Councilmember Dodge moved to return to regular session. Councilmember Witt seconded the motion and it passed unanimously.
At 8:09 pm Councilmember Dodge made a motion to adjourn. Councilmember Witt seconded the motion and it carried unanimously.