2024 MINUTES
Tuesday, December 10, 2024 7:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Councilmember Anderson presented the process for requesting to be added to the agenda. An Agenda Request form can be picked up at City Hall, completed, and returned to the Clerk at City Hall. Upon receipt thereof, the Clerk will then email the form to the City Attorney and Councilmembers. If the Councilmembers would like to have the item added to the agenda, they will respond to the City Attorney to do legal review. If the Attorney determines the item does or does NOT qualify to be on the agenda, he will have the Clerk either add it or not add it to the agenda and the Clerk will notify the requestor that it will or will not be on the agenda. This procedure keeps the council in control of the council meeting. Members of the council have the legal and political authority and responsibility to control the agenda. Per our Attorney a public comments section will be added to the agenda and will be taken at the end of the council meeting before adjournment. Each audience member will be recognized and have 3 minutes to address the council.
Motion by Councilmember Anderson to approve the Minutes from the November 12, 2024, City Council Meeting and the special November 21, 2024, City Council Meeting. Seconded by Councilmember Dodge. Motion carried.
ARPA Fund Allocation: Treasurer Cindy Breckenridge requested the funds be allocated for salaries for the Maintenance Supervisor, Justin Cope, the former Treasurer Bonnie Whismore, and former Clerk Wendy Sandino. Funds remaining in the ARPA funds to be applied to salaries is $47,880.32. The Treasurer advised that the Council will need to reopen the budget after the Audit FY2024 has been completed to re-allocate funds to the FY2025. Councilmember Anderson moved to approve using remaining ARPA funds for salaries for Maintenance Supervisor, Justin Cope, the former Treasurer Bonnie Whismore, and former Clerk Wendy Sandino. Councilmember Dodge seconded the motion. Motion carried.
New Computers for Clerk and Maintenance Supervisor: The City Treasurer reported that the computers for the Clerk and Maintenance Supervisor are not compliant to meet requirements for our security. They are old and are not windows 11 compatible. Our IT department has recommended that new computers be purchased. Councilmember Anderson made a motion to table the new computers to get more price quotes or prices for a docking station. Councilmember Maland seconded the motion. Motion carried.
Library Funds Allocation: Councilmember Anderson requested that the Library Funds allocation be on the agenda. He asked that the Treasurer report the total money left in the account. The Treasurer reported that currently in the Latah Credit Union checking account, there is $480.50, in the savings account there is $25.79, and in the LGIP account there is $22,668.45. This is money that was specifically raised for the library. Councilmember Anderson made motion to give the money in the library fund to the Library. Councilmember Dodge seconded the motion. Motion carried.
Christmas Lights Sponsorship: Maintenance Supervisor Justin Cope requested a donation from the City of Juliaetta to sponsor The Christmas decoration contest. The contest will be judged on December 21st at dusk. Councilmember Dodge made a motion to sponsor the City of Juliaetta Christmas Decoration Contest with a $100 donation. Councilmember Anderson seconded the motion. Motion carried.
Website: The Clerk provided the council with more information on a website host. By recommendation of B&I computers, who is our IT dept., that we use GoDaddy for our host.
B&I maintains our servers and they are familiar with GoDaddy, our website designer is also familiar with and recommends GoDaddy. The price is 3 years of hosting + 1 year of SSL would be $255.63, domain name transfer is $12 – $15, domain name privacy is $10. Our Web Designer will chard $49 per hour for about 3 hours to set up the new account and move the website. Councilmember Maland made a motion to use GoDaddy for the City of Juliaetta website host. Councilmember Dodge seconded the motion. Motion carried.
Sherill Calhoun- Emergency Preparedness Update: Sherill Calhoun informed the City Council that the committee that Sherill formed has become disenchanted and are no longer willing to do anything with City.
SBA Disaster Recovery & Resilience Presentation: Corey Williams from SBA Disaster Recovery & Resilience presented information for disaster loans for homeowners and renters affected by the Gwen Fire. He asked to use the annex building to set up a pop-up center on Saturday December 14, 2024, from 9:00 am to 3:00 pm. Permission was granted for the SBA to use the annex building to give information to those affected by the fire.
Staff Report:
Maintenance – Maintenance Supervisor, Justin Cope reported that the maintenance dept has finished repairing a culvert on Main Street and that he thinks someone unloaded a piece of heavy equipment and damaged the culvert. Also, the lights are up at the park.
Council Members:
Councilmember Anderson thanked the City Maintenance Crew, the Mayor, and the JCIA, and Councilmember Maland for putting up the Christmas lights.
Councilmember Maland thanked the Mayor for the Star and the Maintenance Crew and Frank Groseclose for Snoopy on the Water Plant.
Clerk: No Report
Treasurer: No Report
Fire Dept: Fire Chief Clifford Heimgartner reported Santa Claus will be coming to town,
December 21st at the Community Center.
Public Comment:
Anne Yeoman Green asked the City Attorney why does the City Attorney need to approve the agenda.
Answer from the Attorney: Some things need to be addressed in executive session.
If someone wants to bring something up to the council, he needs to be able to give legal advice as to if it needs to be in open session or executive session. There could be times when there could be legal liabilities to the City and the Council has to approve the item if it comes on the agenda at all. The council meetings are working meetings for the city council to do their work. Council meetings are not Town Hall Meetings, this is a time to get reports from staff and for the council to do the work of the city. This is the City’s meeting and anyone attending the meeting is a guest.
Anne Yeoman Green asked how long it will take the attorney to make the decision to have the item added to the agenda?
Answer from the Attorney: The staff will email him, and he will get back with an answer as quickly as possible, usually within 2-3 hours.
She also pointed out the lights were out on the sign at the baseball field. The Mayor stated he had fixed it that morning.
Executive Session; Idaho Code 74-206 subsection 1: [A & B] Motion made by Councilmember Anderson to go into executive session pursuant to Idaho Code 74-206 subsection 1: [A & B] at 7:38 pm. Motion carried by roll call vote: Anderson: yes, Dodge: yes, and Maland: yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion carried.
At 8:16 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
Minutes of Juliaetta City Council Special Meeting
Thursday, November 21, 2024 6:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 6:00 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Cindy Breckenridge, Clerk Melva Eichner, Maintenance Supervisor Justin Cope, and Maintenance Joe Dodge.
Pledge of Allegiance
Motion by Councilmember Anderson to amend the agenda under good faith Idaho Code 74-204c to add ARPA Funds. Seconded by Councilmember Maland. Motion passed.
Councilmember Anderson moved to formally accept Latah County canvassing results of Councilmember Fuller recall election on November 13, 2024, at 5:00 pm. Seconded by Councilmember Dodge. Motion passed.
ARPA Funds: The City Treasurer reported these funds must be obligated by December 31, 2024 per our Auditor. In order to avoid complications to fulfill Federal guidelines, the Auditor recommends applying that money for salaries from January 1, 2024 through September 30, 2024, so that it meets the physical year 2024. What that does is show the obligation to salaries to give the audit a nice clean sweep and will free up the budget for purchase of other items needed. The Treasurer reported the budget may have to be reopened at a later date, but ARPA funds are there. The funds are split into 3 accounts, Sewer, General, Water. Total ARPA funds are ARPA Fund 10 is $64,636.00, ARPA Fund 30 is $64,636.00. Fund 10 has used $24,415.68 with remaining $40,220.32. We used ARPA Fund 10 for DEQ study and City of Kendrick sewer camera system with the remaining amount of $46,210.00. This brings the total amounts in both accounts to $80,430.32 remaining. Allocating the money to salaries is a way to keep it and will make more time to purchase items that we have approved but not yet purchased. It was decided to vote on this at the December 10, 2024 meeting. No Motion was made.
Website: The City Clerk presented to the Council quotes from Cowgirl Media and GoDaddy for website hosting. After much discussion, the Clerk will contact our IT department for recommendations and to research Apple and Microsoft web hosting. The Clerk will do more research and report back to the Council at the next meeting. Motion made by Councilmember Anderson to table the website action item until the next meeting. Seconded by Councilmember Maland. Motion passed.
Transfer maturing CD’s into LGIP account; The Treasurer requested that the Council approve moving the city’s maturing CD’s into LGIP account for higher interest rates. Current interest rates for these four accounts is 4.67 percent. As these accounts are certificates of deposit, if these roll over, there will be a penalty to pull out the funds. The Treasurer requested to have the CD’s closed out and put into LGIP account at our State Treasuries Office where they would make a higher interest rate at 5.02 percent and be accessible within 24 hours. Motion made by Councilmember Dodge to authorize the Treasurer to close out the CD’s and move the accounts to the LGIP account. Seconded by Councilmember Maland. Motion passed.
Authorization to condense the City of Juliaetta’s 21 accounts into two to three accounts: The Treasurer reported that the City of Juliaetta Auditor advised that the City’s 21 accounts be condensed into two to three accounts to make it easier to audit and reconcile the City’s accounts. Less accounts would also be more transparent to our citizens. Motion by Councilmember Dodge to condense the City of Juliaetta’s 21 accounts to the two or three accounts needed. Seconded by Councilmember Anderson. Motion passed.
Christmas Lighting: Maintenance Supervisor Cope has been approached to have a Christmas Holiday Lighting Contest. He has already found the judges and will be advertising that the judging will take place on December 22nd and asked the city to sponsor $100 to go for the prize. The Council will vote on the $100 sponsorship at our next meeting.
Updated Timeline for the Wastewater Treatment Plant Bids; The Clerk reported that the Keller Associates have updated the timeline for the bids on the Wastewater Treatment Plant. The dates are as follows:
December 19. 2024 Bid Opening
Between December 23 and January 3, 2025 Special Council Meeting- Notice of Award approval and authorize Mayor to sign agreements upon funding agency approval.
January 13, 2025 Notice to Proceed
April 8, 2026 Substantial Completion
May 8, 2026 Final Completion
Motion made by Councilmember Anderson to move to executive session pursuant to Idaho Code 74-206 subsection 1 (f). Motion passed by Roll Call: Councilmember Dodge-yes, Councilmember Maland-yes, Councilmember Anderson-yes
Return to Regular Session
At 8:09 pm Councilmember Anderson made motion to adjourn, seconded by Councilmember Dodge. Motion carried unanimously.
unanimously.
Tuesday, November 12, 2024 7:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Council President Anderson thanked the Latah County Sheriff’s department for granting his request to have a deputy attend the meeting. Council President also reminded the gallery to please be quiet during the so we can discuss the items on the agenda.
Motion for Amendment to Agenda Idaho Code 74-204 (c) to remove item #4, To accept the Recall election results. The reason for the amendment is because the City Clerk was given incorrect information from Latah County Auditor as to the certification date. Motion made by Councilmember Anderson to amend item #4. Second made by Councilmember Dodge. Motion passed by vote:
Motion for Amendment to Agenda Idaho Code 74-204 (c) to remove item #9. Approval of Traffic signs quote. The reason for the amendment is because the signs were already approved at the May Council meeting. Motion made by Councilmember Anderson to amend item #4. Second made by Councilmember Dodge. Motion passed by vote.
Motion for Amendment to Agenda Idaho Code 74-204 (c) to remove item #12. Executive Session. The reason for the amendment is because there was nothing to be discussed in the Executive Session. Motion made by Councilmember Anderson to amend item #4. Second made by Councilmember Dodge. Motion passed by vote.
Motion by Councilmember Anderson to approve the Minutes from the October 8, 2024 City Council Meeting. Seconded by Councilmember Dodge. Motion carried.
Councilmember Dodge ask the City Treasurer why there were so many accounts listed on the financials. City Treasurer stated that she would address the accounts in her staff report. Motion by Councilmember Anderson to approve the October 2024 financials. Seconded by Councilmember Dodge. Motion carried.
Ticket Book; Judy Fuller discussed the ticket book. Councilmember Fuller had made a motion at the July 9, 2024 council meeting, at which time the council was presented a motion to purchase the ticket book. Upon, the motion failed. Councilmember Anderson pointed out that the motion was contingent upon information from the City Attorney. Councilmember Anderson stated that the council has not received any information from the City Attorney. Councilmember Fuller stated that she had emails from the City Attorney. Councilmember Anderson asked her why the rest of the council did not have the emails also. The response was, Councilmember Fuller did not know. The City Clerk presented the procedure to enforce City of Juliaetta ordinances. Councilmember Maland stated that the city ordinances need to be enforced and people are fed up, but the City Attorney is being paid by the City of Juliaetta to do the research and come up with the answerers for the council. To date, the City Attorney has not provided any information to the City Council. Council members agreed that The City Attorney needs to provide information in order to move forward. No motion was made.
Stephanie Tackett; Discussion on Office Security/Housing Development
Mrs. Tacket thanked the voters of the City of Juliaetta for showing up to vote. Mrs, Tackett brought to the attention of office security concerns. She provided information of proof of City Hall office passwords being shared between the past City Treasurer and Councilmember Fuller.
She asked the current Treasurer what is in place for office security. The Treasurer responded
that all passwords have been updated on City accounts, The Treasurer reported that the bank accounts are still a problem but we are working on that. Citizen accounts are secure. All of our programs that would have any citizen information is our Cassell program. The City pays Cassell support to manages the site to make sure there are no security breaches. B & I Computers provides all security for our computer systems and phones. The City Hall locks have also been changed.
Mrs. Tackett also would like the City Council to invite Latah County Housing Commissioner, Tom Lamar back to a Council meeting to re-present the affordable housing information that he presented at the October 8, 2024 meeting.
CFN Cards
The City Clerk requested approval to apply for CFN cards for the City Maintenance and the Fire Department. This would be a convenience to our City workers and Fire Department because they can fuel at any CFN site 24 hours a day. We would be getting the rack price which is cheaper than the price at the pump. Also there would be one statement with itemized with who used the card and how much fuel purchased. Councilmember Maland made motion to approve CFN cards for The City of Juliaetta Maintenance and Fire Department. Seconded by Councilmember Anderson. Motion carried.
Annex Building discussion. The current fee schedule is $10.00 per day and $30.00 per month.
Councilmember Anderson reported that after doing some research, Marilou Markel’s dance group is the only group who uses the Annex except for the Election Committee. He suggested that we sign a lease for month to month with Mrs. Markel. If anyone else would like to rent the Annex, they may do so if it does not conflict with Mrs. Markel’s dance group. Councilmember Anderson stated that the dance brings a lot to our community and would like the City to work with the dance group, so that it remains an asset to our community. It was also stated that Mrs. Markel is the only person that maintains and purchases supplies for the Annex. Councilmember Anderson made motion to have the City Attorney draw up a lease agreement between the City of Juliaetta and Marilou Markel. Seconded by Councilmember Dodge. Motion carried.
Staff Report:
Maintenance Supervisor Justin Cope reported he has a resolution to address the dog-at- large problem in the City of Juliaetta. The Humane Society of the Palouse has agreed to take the dogs.
Worked out an agreement the Humane Society that for a small fee, they will take the dogs. The dog will stay there so the owners can come get it for a fee to be paid to the Humane Society. If the dog is a repeat offender, we can call the Sheriff’s department and the dog can be seized and cannot go back to the owner.
The maintenance crew is now winterizing the wells and water plant as well as turning on the heaters. The sander is ready to go when needed.
Judy Fuller, Councilmember requested that the service fee for the TV Association be removed from the City of Juliaetta website.
Councilmember Dodge has no report.
Mayor Groseclose has no report.
Councilmember Anderson asked the Mayor to have a Special Meeting on November 21, 2024 at 6:00 pm to go into Executive Session for Idaho Code 74-206 (f) and to accept the results from the recall election. Request granted by Mayor Groseclose.
Mark Maland would like volunteer to help the JCIA to put up Christmas lights up.
Melva Eichner, City Clerk reported that the WWTP construction has gone out for bid.
Important dates for City Hall are:
November 18, 2024 Pre-bid meeting at 2:00 pm at City Hall.
December 5, 2024 Bid opening from 7:00am to 2:00 pm at City Hall
December 10, 2024 City Council Meeting – Notice of Award Approval
January 14, 2025 City Council Meeting – Contract Approval
January 20, 2025 Notice to Proceed
April 15, 2026 Substantial Completion
May 15, 2026 Final Completion
Website; The City of Juliaetta’s website is down. The website will not accept any more information. Our website designer has recommended we change our Website Host. The Clerk stated that any minutes or agendas will be posted on the City of Juliaetta Facebook page to stay in compliance with Idaho Open Meeting Law.
Clarification of Idaho Code 74-205: Topic of the City of Juliaetta Council Meeting being in compliance. Idaho Code 74-205 states that “The governing body of a public agency shall provide for the taking of written minutes of all its meetings. Neither a full transcript nor a recording of the meeting is required.” Our representative at AIC also stated to the Clerk that there is no Idaho Code stating that City Council Meetings are required to be audio or video recorded.
Cindy Breckenridge, City Treasurer reported that the city has CD’s coming due and would like to cash them out and put them into LGIP for higher interest rates.
The Treasurer also stated that there are 21 bank accounts, and the Auditor advised that the City of Juliaetta condense these accounts into two accounts, so that the reconciliation is easier. The Treasurer requested that these two items be put on the agenda for the next meeting as action items.
At 7:50 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
Tuesday, October 8, 2024 7:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Motion for Amendment to Agenda Idaho Code 74-204 (c) to remove item #8, Recall Election, from the agenda, was made by Councilmember Anderson. Roll call vote:
Councilmember Fuller – did not vote; Councilmember Dodge – Yes; Councilmember Anderson – Yes; Councilmember Maland – Yes.
Motion passed by vote.
The new City Treasurer, Cindy Breckenridge and the new City Clerk, Melva Eichner were sworn into office by Mayor, Richard Groseclose.
Motion was made to approve, Treasurer Cindy Breckenridge and Mayor Richard Groseclose, to be joint owners of the City bank accounts and remove the old signers. Motion was made by Councilmember Anderson. Seconded by Councilmember Maland. Motion passed.
April Hernandez, Annett Pimentel, and Wayne Smith of the Latah County Library District, thanked the City of Juliaetta for being such a wonderful host for the library. They wanted to inform the city that the library would be purchasing a new building in Kendrick. They will advise The City of Juliaetta of the progression of moving date.
Presentation was made by Latah County Housing Commissioner, Tom Lamar, concerning the lack of affordable housing in Latah County. He discussed working with rural cities and towns to form a joint authority with Moscow and to appoint people who would want to be part of a committee for affordable housing. He handed out a Latah County Housing Authority overview on forming a Housing Authority and sample letter of support if Juliaetta would like to be part of the Housing Authority (see handout on file in office).
Annex Building discussion by Councilmember Fuller. Councilmember Fuller had concerns on fees charged for the use of the Annex Building. The current fee schedule is $10.00 per day and $30.00 per month. The fees for the Annex Building will be revisited at next Council meeting.
Jim Smith gave notice to the City Council that he is officially abandoning Smith Acres. Mr. Smith then proceeded with handouts, regarding his property, to the City Council. Mr. Richardson, the Attorney for the City of Juliaetta, advised the City Council not to respond due to the litigation. Mr. Richardson did advise that Kathy Groseclose should be given time to respond if she so chooses.
(Handouts are on file at City Hall).
Planning and Zoning Committee, Cynthia Nye stated that the Planning and Zoning meeting held on June 20, 2024 about Smith Acres, found that it did not meet P & Z requirements and that there is no evidence or documentation that Old Main Street is a public road. Councilmember Fuller reported she received confirmation from Julie Fry (Latah Co. Auditor) and Amanda (Latah Solid Waste Dept.) that Old Main was a city road. Mrs. Nye responded that information and documentation is needed from Councilmember Fuller to support her report. Mrs. Nye will continue to research Old Main Street.
Staff Report:
Maintenance Supervisor Justin Cope reported that the Lead and Copper Survey is finished and he is happy to report that there are NO lead water pipes. He also stated that the maintenance crew is in the process of repairing the fire hydrant at the store.
Justin reported that the lights for the baseball field are in. They will be installed in the next 2 weeks. They have a crew to do the installation but would like for the City of Juliaetta to pay for the electrical permit, which is around $500.00. Ty Broemling will come to the next meeting in November to explain further.
We have dog and cat issues. 3 dogs are causing serious problems and feral cat problem. The city is working with the Palouse Humane Society for an agreement to take in these animals. Justin will follow up to resolve this problem.
Cindy Breckenridge, City Treasurer reported that CD’s are coming due and no action will be taken at this time. She also reported that ALTAC will be sending a check for $100,000.00 for the chip sealing of the roads.
Melva Eichner, City Clerk reported that she will continue working with Keller to get the City of Juliaetta out for bid for the wastewater treatment plant. Also, Councilmember Fuller asked for update on installing the recording device from B&I Computers. They are scheduling with us for installation.
At 8:11 pm Councilmember Dodge made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.
Tuesday, September 17, 2024 6:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 6:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Cindy Breckenridge, Clerk Melva Eichner, Public Works Supervisor Justin Cope, and City Attorney Todd Richardson.
Pledge of Allegiance
Remaining bills from the months of August 2024 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
Designation of remaining ARPA funds was discussed. Councilmember Dodge moved to use the remaining ARPA funds to purchase a mobile trailer and generator for the water plant and other city uses. If there are any remaining funds after the purchase of the trailer and generator, the money would be used for tree trimming and removal and graveling the city allies. Motion was seconded by Councilmember Fuller. Motion carried.
Councilmember Dodge made motion that Councilmember/President Anderson be Executive signer on the Wells Fargo account, second by Councilmember Fuller. Motion carried.
Councilmember Dodge made motion to make Treasurer Cindy Breckenridge, as administrator for all accounts payable, receivable, and human resources, seconded by Councilmember Maland. Motion carried.
At 6:12 pm Councilmember Dodge made motion to go into executive session pursuant to Idaho Code 74-206 1(f). Councilmember Anderson seconded the motion. Motion carried by unanimous roll call vote.
Councilmember Dodge moved to return to regular session. Councilmember Maland seconded the motion and it passed unanimously.
At 7:29 pm Councilmember Dodge made motion to adjourn, seconded by Councilmember Maland. Motion carried unanimously.
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, and Joe Dodge, City Maintenance.
Pledge of Allegiance
The minutes of the August 13, 2024 meeting and special meeting August 22, 2024 were read. Motion to approve the minutes was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
Councilmember Maland made motion to add emergency ordinance 72404, to agenda. Seconded by Councilmember Anderson. Motion carried
Bills from the months of July, and August 2024 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Fuller. Motion carried.
Councilmember Maland mad motion to accept Budget Ordinance 24-01, seconded by Councilmember Anderson. Motion carried by rollcall vote.
Chris Middleton, Candidate for Latah County Sheriff, was here to address the Council and introduce himself.
Councilmember Fuller discussed the purchasing of B&I sound system, to bring the City into compliance with public meetings. This was already passed in May. The unit will cost $549.00 No budget set, no monthly service fee, 2-week warrantee, will store in the cloud. Councilmember Anderson made motion to purchase the unit on the condition it is cloud capable, seconded by Councilmember Maland. Motion carried.
Councilmember Anderson made motion to approve USDA contract amendment, seconded by Councilmember Maland. Motion carried.
Treasurer, Cindy Breckenridge requested to have her name added to The City’s accounts as Administrator and to have two Executive signers on accounts to be put on agenda for approval at the next meeting. The Treasurer also requested to put discussion on ARPA funds designation on agenda for next meeting. These items will be on the agenda at the special meeting on Tuesday, September 17, 2024 at 6:00 pm.
At 8:00 pm Councilmember Anderson made motion to go into executive session pursuant to Idaho Code 74-206 1(a) and 1(f). Councilmember Dodge seconded the motion. Motion carried.
Councilmember Anderson moved to return to regular session at 8:45 pm. Councilmember Dodge seconded the motion and it passed unanimously.
At 8:55 pm Councilmember Dodge made motion to adjourn, seconded by Councilmember Maland. Motion carried and it carried unanimously.
The budget workshop and special meeting were called to order at 6:00 pm by Nick Anderson. Council members in attendance were Judi Fuller, Nick Anderson, and Mark Maland. Also present were Treasurer Bonnie Whismore, and Public Works Supervisor Justin Cope.
The pledge of allegiance was recited.
Stillman Norton from Keller and Associates presented the funding package that has been offered by the Idaho DEQ. They were able to procure more ARPA grant funding for the city, which then leaves the balance that the city is responsible for borrowing around 2.75 million dollars to finish the project. From the presentation by Stilman, the city council agreed after lengthy discussion to choose “Option A” page 17, to move the project forward before cost estimates can inflate further. Mark Maland motioned to accept “Option A, Judy Fuller seconded it, and it passed.
The FY2025 budget was reviewed by council and a motion was made by Mark Maland, Judy Fuller seconded it, and it was passed, all in favor.
At 6:59 pm Councilmember Fuller made a motion to adjourn. Councilmember Maland seconded the motion and it carried unanimously.
The budget workshop and special meeting were called to order at 6:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Treasurer Bonnie Whismore, Clerk Wendy Sandino and Public Works Supervisor Justin Cope.
The pledge of allegiance was recited.
The Treasurer explained where funds are received for the City budget, including property taxes (plus penalties and interest), sales tax revenue, highway user taxes, liquor fund apportionment, and state agriculture. Locally, in addition to city utility payments, funds are received through sales of cemetery plots, liquor licenses, and rental of the city hall annex. Latah County sends a warrant each month in different amounts, depending on the amount they have collected. She explained revenue sharing is money the state takes in that is shared with cities in amounts based upon their populations. Interest earnings are allocated to the different funds by the auditor at the end of the fiscal year.
The FY2025 budget was reviewed. There is approximately $86,000 remaining in ARPA funds. Treasurer Whismore stated the amount budgeted for the wastewater improvements will increase, but we will not know the amount until final funding is determined. The budget may need to be opened at a later date to adjust the budget amount. In addition to the amounts shown in the various funds, Council should also include City funds that are in CDs and LGIP accounts, as well as $888,000 in unreserved funds. She also explained that salaries are divided between all City funds now, which takes some pressure off the water and sewer funds.
Council discussed how much it might cost to have a yard waste bin available to residents seven months each year. Each line item in the budget was reviewed and many were adjusted.
The Treasurer will make the final changes to the FY2025 budget and will present it at a special meeting to be held Wednesday, July 24 at 6:00 pm.
At 8:34 pm Councilmember Dodge made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.
Meeting called to order at 7:00pm by Mayor Richard Groseclose, Council members in attendance were Judy Fuller, Nick Anderson, Mark Maland and Wendi Dodge. Also in attendance was Justin Cope, public works supervisor.
The pledge of allegiance was recited.
The city council reviewed the top candidates for City Clerk and City Treasurer positions and had a discussion about the hiring process, and some of the qualifications of the candidates. It was decided that further discussion should be held in an executive session and a future date was set for August 28th at 7:00pm.
Council member Dodge made a motion to approve the candidates, Cindy Breckenridge as city treasurer, and Melva Eichner as city clerk. Council member Anderson seconded it and it was passed all in favor.
Council member Dodge made a motion to adjourn at 7:35pm, Council member Anderson seconded and it was passed, all in favor.
The meeting was called to order by Mayor Richard Groseclose at 7:00 pm. Council members in attendance were Judy Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were public works supervisor Justin Cope and Fire Chief Clifford Heimgartner.
The pledge of allegiance was recited.
City council decided to add council president Nick Anderson as a signatory on the Wells Fargo Bank Account.
After Discussion, it was decided that the Facebook Administrator will be un-named until the new Clerk has started and that the page will remain inactive during this period.
For the interview committee it was decided that it would just be the Mayor and Justin on the initial committee. City council members would then be presented with the top candidates for approval per the hiring resolution.
The Public Hearing for the Budget for Fiscal Year 2025 in the amount of $14,387,493.00
was opened by council member Wendi Dodge and 2nded by Council member Anderson. There were no public comments at this time. Councilmember Anderson moved to close the public hearing, it was seconded by, all in favor and it passed.
Council member Nick Anderson motioned to accept the Minutes from July 9, 2024 regular meeting; Minutes from July 16th special meeting, and July 24th special meeting #2, Councilmember Judy Fuller seconded it, and it passed all in favor.
Regarding the Payables for the month of July 2024
Stilman Norton presented the new USDA grant funding for wastewater project and provided a funding package report. The city was awarded $5.741,000 additional grant funding from the USDA. Accepting the funding will come with some build America buy America requirements which could increase the materials cost, but with the amount awarded, it should not impact sewer rates that much. With the new grant funding, this will allow the city to go to bid on the project sooner, maybe as soon as October, 2024.
Keller will check on materials cost with the new requirement and let the city know the results.
Tye Bromley from the J-K Baseball Association was at the meeting to report that the baseball associate has raised enough fund to put in the lights on the ballfield. He was asking who needs to pull the electrical permit to have the work completed and how much it would cost. The city council decided that the city will need to pull the permit and work with the contractor/volunteers when the time comes.
Sherill Calhoun presented the idea to lead/create a committee for emergency preparedness in Juliaetta. She said that Kendrick was doing their own thing and that this would be helpful in times of emergency. Council member Nick Anderson moved to create a committee to develop the action plan, Council member Dodge seconded, passed all in favor.
The Council discussed options for the final determination of ARPA funds. There is no final decision at this time, but it was proposed by the city maintenance supervisor Justin Cope to find out what it would cost to move the old generator from the wastewater plant to the water plant. During the recent fires, it was imperative for the water plant to have electricity. He will get bids to try and get an accurate estimate.
Council consideration to accept contract with Latah County for building inspector services
Discussion about previous preliminary contract and reviewed by Jennifer Douglas, previous city attorney, who recommended that we not accept contract terms. Possibly try to contract with Bill Thompson, the county inspector.
Council member Maland—requests full-time yard waste bin to be available April-October yearly ; Mark would like brush bin to be available April through October for citizens of Juliaetta to put brush in. This will mostly eliminate the need for burn pile improving air quality. It will be located by City shop/Fire Dept. where there are already cameras located so that the bin can be monitored, and signs printed that designate bin for only Juliaetta residents and brush only.
Council member Dodge made a motion to authorize the expense for a 30 yard dumpster to be in place April thru October. Nick Anderson seconded and all voted in favor, and it passed.
Staff reports
Nothing to report at this time.
Adjourn
Councilmember Anderson made a motion to adjourn, Council member Dodge 2nded, all in favor, passed. Meeting Adjourned at 8:50 pm
The meeting was called to order at 7:04 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Ryan Lindhorst, City Maintenance.
The minutes of the December 12, 2023 meeting were read. Motion to approve all minutes was made by Councilmember Anderson, seconded by Councilmember Maland. Motion carried. Bills from the month of December 2023 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried.
The Clerk swore in Richard Groseclose as Mayor, Wendi Dodge as Councilor, and Judi Fuller as Councilor, all for four-year terms. Each signed their oaths of office and were given Certificates of Election. Discussion was held regarding a new Council President. Councilmember Dodge moved to nominate Councilmember Anderson as Council President, seconded by Councilmember Fuller. Motion carried.
Bailee Schnider of Hayden Ross presented the FY2023 audit. Overall, the audit was favorable; with 24 audit adjustments needed, an improvement from 30 adjustments last year. Internal controls are all done as recommended.
General Fund
Ending fund balance of $888,772. Revenues exceeded expenditures at $320,121 and $288,860, respectively.
Water Fund
Carryover balance of $2,034,276. The City is above the minimum working capital recommendation of the Government Finance Officers Association of $32,237.
Sewer Fund
Increased the net position by $648,318 for a carryover balance of $792,315. The City is currently below the minimum working capital recommendation, but has improved each of the last five years.
Sanitation Fund
Carryover balance of $221,253. The City is above the minimum working capital recommendation.
Ms. Schnider reminded Council that ARPA funds need to be obligated by the end of the current fiscal year, and must be spent by 2026. Due to the wastewater project, a Single Audit will likely be needed for FY2025.
Approval of Amendment #3 with Keller Engineering, the Owner Engineer Agreement in the total amount of $247,000 for the Wastewater Treatment Plant was initially tabled by motion and second of Councilmembers Dodge and Anderson. Stillman Norton of Keller Associates joined later in the meeting by phone, to explain the amendment. SCADA integration services, the programming and panel design, are sometimes bid out during the project. Instead, Keller Associates would complete this work, including any later issues or questions post project. This can be a cost savings for the City, due to not being bid out. The amendment also adds in some federal funding tasks that were originally going to be done by CEDA. There were several factors that led to CEDA requesting these tasks to be done by Keller Associates instead, but USDA has given their approval of the change. This amendment was also reviewed by the City Attorney. Councilmember Dodge moved to approve Amendment #3, seconded by Councilmember Anderson. Motion carried.
City Attorney Jennifer Douglass joined the meeting by phone, assisting Council to set the fee/reserve for professional services and report on the Petition for Road Validation. In setting the fee amount, Council should consider how much cost should taxpayers absorb and how much should be borne by the petitioner. By statute the City is required to have a report prepared by qualified individuals; in this case, Keller Associates will prepare the report at a cost not to exceed $5,000. Legal expenses must also be considered, as well as time and work done by City staff including mailings and publications. Ms. Douglass recommended setting a reserve amount that would need to be paid before work begins. If there are any remaining funds at the end of the process, they will be repaid to the petitioner. After discussion, Councilmember Anderson moved to set the fee with a reserve to be reimbursed if costs are less, at $9,000.00, seconded by Councilmember Dodge. Motion carried. Ms. Douglass will notify Counsel for both parties of the fee.
An Agreement for Professional Services and Task Order by Keller Associates, relating to the Petition for Declaration and Validation of a Public was presented to Council. Ms. Douglass advised Council if they were to accept it, to do so contingent on prepayment of the reserve fee. Councilmember Anderson moved to approve the contract on condition of prepayment of the fee, seconded by Councilmember Dodge. Motion carried.
Council continued their conversation regarding employee raises for each license earned. Supervisor Cope clarified that the Juliaetta operator and backup operator are required to obtain Class I, Class II, and Class III Water Operator Licenses and Class I and Class II Wastewater Operator Licenses. There are other licenses that employees can also earn, but they are not required to operate Juliaetta facilities. Council could specify that the amount of raise per license depends on if the license is required or not. The City currently pays two other license holders a $250.00 per month retainer fee, each, for having the necessary licenses. After discussion, Councilmember Dodge moved to give employees a $2.50/hour raise for each required water and wastewater license earned, seconded by Councilmember Fuller. Motion carried. Councilmember Dodge moved to give employees a $1.00/hour raise for a CDL license earned, seconded by Councilmember Fuller. Motion carried.
The Treasurer suggested to Council that a new copier/scanner/printer be leased from Royal Business. The Toshiba e-Studio was recommended, at a cost of $102.00 per month plus $22.00 per month for all ink/toner, parts, labor, etc., for a term of 63 months. This machine is much faster at scanning and printing than our current machines. Councilmember Fuller moved to lease the Toshiba digital system, seconded by Councilmember Dodge. Motion carried.
Supervisor Cope reported all the surplus property that was recently sold has been picked up, and he and Ryan Lindhorst are working on palletizing the landscaping blocks. Mr. Lindhorst reported a recall notice was received for the new dump truck; a sensor is scheduled to be fixed at Jess Ford in Pullman.
There was no report from the Fire Department.
At 8:35 pm Councilmember Dodge made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Ryan Lindhorst, City Maintenance.
The minutes of the January 9, 2024 meeting were read. Motion to approve the minutes was made by Councilmember Anderson, seconded by Councilmember Dodge. Motion carried. Bills from the month of January 2024 were reviewed. Motion to approve was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.
Councilmember Fuller asked Council to consider adding the Pledge of Allegiance to every meeting. It is recited at other surrounding cities’ Council meetings, and she believes it will promote patriotism and unity. Councilmember Fuller moved to have the Pledge of Allegiance at each meeting beginning in March, seconded by Councilmember Anderson. Motion carried.
Latah County Sheriff Richie Skiles and Deputy Grasman attended the Council meeting to address some issues that have been reported in Juliaetta. Regarding complaints about shooting, it is allowed in the County, but not within City limits. There have also been complaints of homeless people at the park. Homelessness is not a crime, and unless there is a City Ordinance that closes the park on certain days or times, people can be there. However, individuals can be “trespassed” and not allowed to be at the park if they are causing damage or other disturbances. Dumping/littering and drug use are also illegal everywhere.
Christina Mangiapani reported to Council that the Latah County Broadband Coalition has been awarded $15 million for their efforts to bring internet to Latah County. As Juliaetta already has two internet providers available to residents, those funds will not benefit our City, but she asked that Council continue to offer support to the cause. She explained that towers may possibly need to be built or fiber optic lines installed in Juliaetta, which was concerning to Council due to the damage that has been caused in the past by companies installing fiber optic services. Any future construction would need to be approved by Council. She asked Council to reaffirm their commitment and support by signing Resolution 2024-01 and a Memorandum of Understanding. There was no motion by Council.
Teresa Ahrendts addressed Council about the large number of junk cars parked on State Street. Not only are they an eyesore, they are creating a hazard for drivers. Garbage, overgrown yards, and loose dogs are issues as well. She would like City Ordinances enforced and the town cleaned up. Sheriff Skiles said he would address these issues, and added that a lot of local communities have the same problems. Citizens can contact the Sheriff’s Office with complaints, as well as the City. It was also suggested that letters can be sent to ordinance violators by the Clerk, if no action is taken, then the Sheriff’s Office can give a warning and/or issue a citation.
City Attorney Jennifer Douglass joined the meeting by phone to explain paperwork received by the City regarding Endo International. It is a bankruptcy notice. Because of many lawsuits against opioid manufacturers, Endo International has declared bankruptcy. Governments are collecting monetary damages from opioid manufacturers because of the amount of funding states need to spend on expenses related to issued with opioids. Ms. Douglass is hopeful that the State of Idaho is handling this and other lawsuits on behalf of Idaho cities, but she has not had a response yet to her inquiry. Juliaetta can consult with a bankruptcy attorney and potentially join the lawsuit, or the City can wait for the case to proceed and “get what we get.” She added it is a good idea to contact a State Representative for more information. There was no motion by Council.
The Clerk explained a visit by a Juliaetta resident who would like a dedicated area for local kids to sled in the wintertime. Historically, kids have sledded down most City streets, most often 4th Street. However, when the roads are plowed for driver access, it leaves no place for sledding. It was suggested that City Maintenance not plow 4th Street between Water Street and Railroad Street, as no adjacent landowners need that block to access their properties. Councilmember Anderson moved to not plow 4th Street from Water Street to Railroad Street, seconded by Councilmember Fuller. Motion carried.
The Treasurer asked for Council to decide on a date and time to have the first FY25 budget workshop. It will be at 6:00 pm before the Council meeting on March 12. Supervisor Cope and Fire Chief Heimgartner should also attend.
The Treasurer and Clerk would like a temporary helper to scan historic City documents in an effort to convert to digital storage of documents, working during City Hall’s open hours. Councilmember Dodge moved and Councilmember Anderson seconded to hire the temporary employee for scanning. Motion carried.
The Mayor would also like a helper to work on projects with him around the City this summer. The helper will also mow the park and City, clean the park, and other odd jobs. Applicants should be at least 17 years old. Councilmember Dodge moved and Councilmember Anderson seconded to hire a summer helper. Motion carried. Both positions will pay $11 per hour.
Supervisor Cope reported a Lead Line Survey needs to be completed by October, so he and Ryan Lindhorst will be very busy. It was suggested that perhaps the temporary scanning employee could assist Maintenance in the afternoons. He also reported a meeting he had with EPA, and fines for late reporting in the amount of $325. However, there were no plant violations. An inspection of the sewer system was completed for the wastewater project; all was in good order. The lower reservoir was cleaned and at that time there were no recommendations for repairs.
Mr. Lindhorst will take his Water Treatment I (restricted) license test soon. The restriction is due to his not having the required number of hours yet. When he has enough hours, the unrestricted license will be issued.
Councilmember Anderson reported the Christmas lights will be removed at the park very soon.
There was no report from the Fire Department.
At 8:26 pm Councilmember Dodge made a motion to adjourn. Councilmember Anderson seconded the motion and it carried unanimously.
The budget workshop was called to order at 6:00 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Treasurer Bonnie Whismore, Public Works Supervisor Justin Cope, and Fire Chief Clifford Heimgartner.
The FY2025 budget was read by each line by the Mayor. Changes made included increasing legal fees, accounting, and Christmas lights to purchase a Main Street display. The budget for fire department PPE was increased, as well as for water treatment supplies, as costs have increased tremendously.
The public hearing began at 7:00 pm. The purpose of the public hearing was to hear public comment regarding the increased wastewater rate of $47.85, an increase of $4.50. This amount was voted upon in August 2023; wastewater rates will increase by $4.50 every six months and this revenue will pool in the sewer fund until yearly payments begin in 2026. There was no public comment.
The pledge of allegiance was recited, led by BSA troop members from Lewiston.
The minutes of the February 13, 2024 meeting were read. Motion to approve the minutes was made by Councilmember Dodge, seconded by Councilmember Fuller. Motion carried. Bills from the month of February 2024 were reviewed. Motion to approve was made by Councilmember Anderson, seconded by Councilmember Maland. Motion carried.
Dan Smith, Technology Director of Kendrick Joint School District #283 addressed Council regarding the Latah County Broadband Coalition. He asked Council to remain a part of the coalition by adopting Resolution 2024-01 and approving their MOU. There will likely be no future impact on the City, but the coalition still needs the City’s support for maximum funding opportunities. Although Juliaetta citizens have access to two different broadband fiber providers, this is not the case for many rural kids. Satellite internet such as StarLink is available but terrestrial fiber is far better and more reliable. Councilmember Dodge moved to approve the MOU and Resolution 2024-01, seconded by Councilmember Anderson. The vote tied, and was broken by the Mayor. Motion carried.
Resolution 2024-02 was presented to Council. It is the fee and rate schedule amended to change the sewer rate to $47.85, which will be in effect April 1, 2024. Councilmember Anderson moved to adopt Resolution 2024-02, seconded by Councilmember Dodge. Motion carried.
FEMA has contacted City of Juliaetta in the past, asking for Council to adopt their flood ordinance. The last City Attorney advised the Clerk that the ordinance conflicts with the City’s code, and suggested a meeting with the building inspector to make necessary changes. The building inspector was unable to do so. The FEMA flood ordinance was then given to the K-J Planning and Zoning chairperson, Cynthia Nye, for her review. She has found discrepancies and has noticed that FEMA’s flood map is incorrect. The City currently has a flood ordinance and does not allow new construction in the flood zone. No citizens currently have FEMA flood insurance. Councilmember Dodge moved to table further action with the flood ordinance until a meeting with FEMA can be held, seconded by Councilmember Anderson. Motion carried.
Supervisor Cope has received a quote of $8,800 from Precision to mitigate 46 trip hazards on city sidewalk. This involves cutting off high spots to make the surface as even as possible, keeping the cuts at 2” or less to maintain structural integrity. It will not create new approaches at intersections, and the company will not fix crumbling surfaces. He also reported a quote given by Poe Asphalt for overlays on 1st Avenue, the top of 3rd Street, and State Street, as well as in front of the fire station. Including flagging, the cost will be $70,375. Knife River has also contacted Supervisor Cope and wants to provide a paving bid. The sidewalk budget has been mostly spent for this budget year, but the full paving budget remains. ARPA funds can be spent on sidewalks as well as paving. Councilmember Anderson moved to table the decision on sidewalks and paving until all information is obtained from quotes, seconded by Councilmember Dodge. Motion carried.
A Mutual Automatic Aid Agreement between Cities of Juliaetta and Kendrick was presented to Council. A similar agreement has been in place prior to now, but needs to be updated. The agreement was reviewed and edited by the City Attorney. The agreement effectively doubles the manpower in case of fire in either city; it also has a positive effect on the departments’ ISO rating. Councilmember Dodge moved to sign the Mutual Automatic Aid Agreement with City of Kendrick, seconded by Councilmember Fuller. Motion carried.
A four-year CD is about to reach its maturation date at P1FCU. The CD is in the amount of $67,05.93. Current rates are: 6 months – 4.76%
1 year – 4.67%
18 months – 4.43%
2 years – 4.18%
The six-month rate is the best, and gives the City both sooner access to funds if necessary, as well as the ability to take advantage of a potential improved rate later this year. Councilmember Anderson moved to renew the CD for a six-month term, seconded by Councilmember Dodge. Motion carried.
Supervisor Cope received a more detailed report from Midco following their recent cleaning and inspection of the lower reservoir. A vent needs to be lengthened, and a small door needs to be installed within a larger door; there are no structural issues. He also reported that Ryan Lindhorst resigned his position with the City on February 29. A job announcement has been posted at City Hall and the Post Office, in the Lewiston Tribune, and online on the City’s website and indeed.com. The job will be posted until March 25. Supervisor Cope will attend a conference the first week in April and Frank Groseclose will cover water and wastewater duties while he’s away. The sweeper and backhoe have been fixed.
Chief Heimgartner reported five firefighters will attend the Clearwater Fire Academy.
At 7:51 pm Councilmember Anderson made a motion to adjourn. Councilmember Dodge seconded the motion and it carried unanimously.
The budget workshop was called to order at 6:30 pm by Mayor Richard Groseclose. Council members in attendance were Judi Fuller, Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Wendy Sandino, Public Works Supervisor Justin Cope, and Fire Chief Clifford Heimgartner.
The FY2025 budget was reviewed and changes were noted.
The regular meeting was called to order. The pledge of allegiance was recited. The minutes of the March 12, 2024 meeting were read. Motion to approve the minutes was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried. Bills from the month of March 2024 were reviewed. Councilmember Fuller questioned why the City collects funds via City bills for the Juliaetta Television Association. Motion to approve bills was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.
Cities are required to set a date for the next fiscal year’s budget hearing. Councilmember moved to set the date of the FY2025 budget hearing as August 13, 2024 at 7:00 pm, seconded by Councilmember Fuller. Motion carried.
In March Council was given information about sidewalk repair by Precision Concrete Cutting wherein trip hazards would be mitigated throughout Juliaetta by shaving down high spots where structure can still be maintained. The estimate for this service is $8,804.30. A paving bid from Poe Asphalt was also received in the amount of $53,550 for portions of State Street, 1st Avenue, and 3rd Street. This amount is already budgeted for in the current budget and streets to be resurfaced is determined by the Transportation Plan Study. The bid also added an estimated cost of $16,825.00 to asphalt the approach to the fire station, for a total cost of $70,375.00. Should the Council decide to do all the work covered in the bid, Poe will reduce the cost at a discount of $6,000. Remaining ARPA funds can be used to pay costs that are not covered by the current budget. The Mayor would like to get an additional bid for Hallet Street between 2nd and 4th Streets, a part of the school bus route; Councilmember Maland would like to see a bid for 3rd Street below Main Street. The decision for additional paving will be tabled until these bids are received. Councilmember Fuller moved to repair the sidewalks as bid, seconded by Councilmember Dodge. Motion carried.
Supervisor Cope reported the Sanitary Survey will be completed. Of the five that were selected, three applicants were interviewed for the City Maintenance position; one person accepted a different job, and another did not show for the interview.
Councilmember Fuller says people have told her they have been turned down to be on Council agendas, and that meetings need to be audio recorded and kept for six months. She wants microphones for Councilmembers and speakers and a recording system. Councilmember Dodge requested to have the grass area in front of the JCIA Community Center graveled for parking. Supervisor Cope spoke with an employee of ITD, who said Highway 3 from Arrow to Juliaetta will be repaved this year or next, and also that they will install two pedestrian crossing flashers across Main Street. Councilmember Anderson would like to ask ITD again about lowering the speed limit in Juliaetta from 35 to 25 mph. Councilmember Maland reported several people are driving on the trail. He would also like a permanent brush bin for citizens to use instead of burning. There was no report from the Fire Department.
At 7:34 pm Councilmember Anderson moved to go into executive session pursuant to Idaho Code 74-206 subsection 1: (a). To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. A roll call vote was held: Councilmember Fuller, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, yes. Councilmember Anderson moved to return to regular session. Councilmember Dodge seconded the motion and it passed unanimously.
Joe Dodge was selected by the Mayor and Supervisor Cope for the city maintenance position at a wage of $23.00 per hour. As he lives just outside city limits, he will be allowed to drive his city vehicle to and from work. Councilmember Maland moved to hire Joe Dodge at $23.00 per hour, seconded by Councilmember Anderson. Motion carried.
At 7:47 pm Councilmember Anderson made a motion to adjourn. Councilmember Maland seconded the motion and it carried unanimously.
The meeting was called to order. The pledge of allegiance was recited. The minutes of the April 9, 2024 meeting were read. Motion to approve the minutes was made by Councilmember Dodge, seconded by Councilmember Maland. Motion carried. Bills from the month of April 2024 were reviewed. Motion to approve bills was made by Councilmember Dodge, seconded by Councilmember Maland. Motion carried. An amendment to the agenda was requested by the City Attorney. Councilmember Maland moved to move item #9 on the agenda to directly after item #4, seconded by Councilmember Fuller. Motion carried.
City Attorney Jennifer Douglass joined the meeting by phone. A packet dated April 16, 2024 from James Smith’s attorney Mark Snyder was received regarding the Smith Acres subdivision. He states the conditions set forth by K-J Planning and Zoning have been met. The City Attorney suggests that Council send this information to P & Z for their determination. She directed Council, in the meantime, they may listen to what individuals have to say on the matter but not discuss anything with anyone until a property noticed hearing. Mr. Snyder clarified that the previous petition to validate is still valid. City Council decided to send the packet back to P & Z for review.
Ms. Douglass then addressed Council regarding the possible contract with Latah County for building inspection services. She has been in contact with the Latah County Attorney as well as ICRMP. Language in the contract suggested the City would pay the County to handle interpretation of the building code. Building inspection should be covered by insurance the language suggests the City should hold the County harmless if the building inspector makes a mistake. She proposed instead that the City should indemnify the County in that the City will cover its own actions and the County will cover theirs, but the County will not agree. Ms. Douglass has asked ICRMP if they agree with her interpretation of the language in the contract but has not yet received an answer. Therefore, she does not yet have a final recommendation, but allowed that the City’s new legal counsel may have a different opinion. Councilmember Dodge moved to table further action and discussion, seconded by Councilmember Fuller. Motion carried.
James Fry introduced himself as a candidate for Latah County Sheriff. Among his experience is 29 years with the Moscow Police Department and 8 years as Police Chief. As Sheriff he wants to work more with City Councils.
James Waham addressed Council regarding the death of James Mauney. He was concerned about the lack of response from the City during and after the situation. He wanted to know how to get more information to residents from law enforcement. The City countered that they didn’t have any information to share with residents. Mr. Waham suggested the City could have offered condolences or some kind of statement regarding the tragedy. Councilmember Dodge countered that the City’s facebook page generally only gives information to residents, but allowed something about assistance after a crisis or similar could have been posted. A resident suggested Juliaetta could have some kind of emergency alert system. Latah County Sheriff’s Deputy Frantz stated it is difficult for their office to stay ahead of the citizens who listen to scanners and then spread information to friends and neighbors via social media, text, and word of mouth. This information is often incorrect and incomplete. Mr. Fry added that if information hasn’t come from the police department, it’s not official information.
Judy Skabo addressed Council regarding public nuisances on and around her property on Browns Court. She is unhappy with the amount of “junk cars,” trash, and other hazards. She explained she offered a trailer to Tony Shipman, with the caveat that it needed to be brought up to code and that an occupancy permit needed to be obtained from the State. He then started bringing in “junk cars,” dumping, and generally making a mess of the property. As a first step, she would like to see the cars hauled off the property. She also believes neighbor Ed Groseclose’s special use permit is illegal. Mr. Groseclose was asked to send a copy of his special use permit to the City. Neighbor Jenny Henriksen says her property has lost value due to the state of neighboring properties. Council explained that City Code has been changed so that ordinance can be enforced and citations can be issued by the Sheriff’s Office. The Sheriff’s office is waiting on procedural clarification before they can begin issuing citations on behalf of City of Juliaetta.
Attorney Todd Richardson introduced himself to Council as being interested in the position of City Attorney. In the past he has been City Attorney for Clarkston, Washington, and is currently City Attorney for Troy and Deary. Based in Clarkston, he is also licensed to practice in Idaho. When asked, he did not believe he anticipates having any conflicts of interest as far as his working relationships with other attorneys. He added that in the matter of citations being issued for infractions, Cities of Troy and Deary each have their own ticket book, which then allows for prosecution. After discussion, Dodge moved to accept Todd Richardson as Juliaetta City Attorney, seconded by Councilmember Fuller. With only two ‘yes’ votes, Mayor Groseclose added a ‘yes’ vote. Motion carried.
Ty Bromley addressed Council in his goal to raise $40,000 for lights on the baseball field at Juliaetta Centennial Park and asked for a donation. He is not part of the J-K Baseball Association, but funds he raises will be combined with funds the Association is also collecting for the lights, in an account held by them. Some materials and labor have already been donated or promised to the project. Any extra funds raised will be retained for future use on/at the ballfields. Councilmember Dodge moved to table a decision until the June meeting, seconded by Councilmember Maland. Motion carried.
Fire Chief Clifford Heimgartner gave Council a quote for signs with safety flashers to be installed near the Fire Station on Highway 3. The signs will have solar powered lights that can be activated when fire department vehicles are preparing to enter the highway. Chief Heimgartner is requesting $10,000 for the purchase of the signs. Councilmember Maland moved to purchase the signs, seconded by Councilmember Fuller. Motion carried.
Councilmember Fuller explained the need for speakers/recorders with Bluetooth capability so that Council and guest speakers can be heard and recorded during meetings; it would also allow for ease of anyone who needs to join the meeting by phone. Councilmember Dodge moved to purchase the proper device for meetings, seconded by Councilmember Maland. Motion carried.
Supervisor Cope informed Council that on May 28 Precision Concrete will do the sawing work on City sidewalks. He also received a bid from Poe Asphalt for paving:
$16,500.00 for Hallet Street between 2nd and 4th Streets on the school bus route
$18,250.00 for 3rd Street
This total is $34,750.00. There will be an additional $6,000.00 discount if this work is done.
He also introduced new City Maintenance employee Joe Dodge. Mr. Dodge has already helped out immensely by fixing two pumps and some other equipment. Supervisor Cope also noted that the estimate for the new lawnmower should be received soon.
There were no further staff reports from Council, City Staff, or the Fire Department.
At 8:44 pm, Councilmember Dodge moved to go into Executive session pursuant to Idaho Code 74-206 subsection 1 : (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. A roll call vote was held: Councilmember Fuller, yes; Councilmember Dodge, yes; Councilmember Maland, no. Mayor Groseclose voted yes.
Councilmember Dodge moved to return to regular session, seconded by Councilmember Fuller.
Councilmember Maland voted to hire Carson Hogan as the temporary summer employee, seconded by Councilmember Fuller. Motion carried.
At 8:55 pm Councilmember Dodge made a motion to adjourn. Councilmember Fuller seconded the motion and it carried unanimously.
The meeting was called to order. The pledge of allegiance was recited. The minutes of the May 14, 2024 meeting were read. Motion to approve the minutes was made by Councilmember Dodge, seconded by Councilmember Fuller. Motion carried. Bills from the month of May 2024 were reviewed. Motion to approve bills was made by Councilmember Dodge, seconded by Councilmember Anderson. Motion carried.
Judy Skabo addressed Council. The deadline has passed for cleanup on properties that were notified by letter regarding public nuisances. She advised she has retained a lawyer to handle issues on her property, and feels her property is devalued because of the junk in the neighborhood. She also said a realtor will not list her property for sale because they’re ashamed.
She would like the junk to be screened or fenced. When contacted, the Association of Idaho Cities (AIC) said the Mayor could uphold code. Some other cities have their own ticket book, so that citations can be written for infractions. Along with the sheriff’s office, the City Attorney or a code enforcement officer can issue tickets. City Attorney Todd Richardson asked if the City offers abatement, where nuisances are taken care of by the City then billed to the resident or landowner. He will research ordinances and contact City Hall with more information about writing tickets. Councilmember Dodge moved to table further action until July, seconded by Councilmember Anderson. Motion carried.
Treasurer Whismore asked Council to consider donating funds that were raised for the splash pad to the Light the Field fundraiser instead, as Council is not interested in the Splash Pad project. Last year, funds kept in the “Trail Account” were moved into the general fund and funds raised for the splash pad were then deposited in the “Trail Account.” Treasurer Whismore, along with her husband, has raised a total of $11,341.76 as of the meeting date, through various fundraisers and running the concession stand at baseball and softball games. They have donated all their own time. She would like to donate $10,000 of those funds raised to Light the Field, and hold back the remainder for future fundraising next year. Councilmember Maland moved to transfer $10,000 from the “Trail” splash pad account to donate for ballfield lights, seconded by Councilmember Fuller. Motion carried.
Ty Bromley, who is spearheading the Light the Field fundraiser, addressed Council. He was accompanied by Brian Neace who held who held a shooting competition locally. Mr. Neace’s competition raised and donated $10,193.00 to Light the Field. Mr. Bromley organized an Alumni Game Fundraising event the prior weekend; about $3,000 was raised at that event. He reported that brackets, wire supplies, labor, and boom truck use are some of the things that have been or will be donated. He said they are reaching their fundraising goal, and any surplus funds will be retained for future projects such as an announcing booth and enclosed batting cages. Mr. Bromley opined that Juliaetta’s ballfields are among the best around, and having lights will only enhance them. They will allow high school games to begin later in the day, which will be help both players and parents; double header games will be able to be held. Other events, such as the Blackberry Festival, could continue later in the evening under the lights.
Councilmember Fuller addressed Council about the Juliaetta Television Association. Marilou Markley also addressed Council. The association was established in 1954, Dick and Janice Groseclose took over operations in 1982. The association had eventually dissolved but the Groseclose family kept it running to continue providing TV to residents. Juliaetta City Council voted in 1964 to add “TV” to the utility bills for the purpose of collecting donations to use the local reflected signal, and funds have been collected in that way since. Residents have to opt-in for the TV donation to be listed on their utility bill. TV donations are deposited into a city general fund and then a check is written and the same amount is deposited into a private Juliaetta Television Association account. AIC says this is a conflict of interest, as Mayor Groseclose is an accountholder on that account, even though this conflict of interest was not created intentionally. Councilmember Fuller said there are other ways this donation can be collected. She also stated the association’s 501(c)(4) status must benefit the entire community. Ms. Markley countered that the TV signal does benefit all citizens, even though all may not choose to use it. She added that Mayor Groseclose has maintained the TV equipment for decades, often spending his own money for renting the property on which the reflector is located, paying the insurance, and the power bill. He also works with KUID engineers who volunteer their time to help keep the TV reflector operating. City Attorney Richardson said the City cannot collect funds if the City does not control those funds. The question was raised if the City could take over the TV Association, and then continue collecting the donation to keep the service available for residents. Council consideration to take over the Juliaetta Television Association will be on the July City Council agenda for further discussion. Councilmember Fuller moved to remove “TV” from all city utility billing, seconded by Councilmember Maland. Motion carried.
Supervisor Cope last month talked about additional paving to be done in Juliaetta, as requested by City Council. Poe Asphalt has already completed paving work in Juliaetta, but as they will be working in the area frequently this season, will be able to return if this “second phase” is approved. The bid includes $16,500.00 for work done on Hallet Street between 2nd and 4th Streets on the school bus route, and $18,250.00 for work done on 3rd Street between Railroad and Water Streets. The total, including a $6,000.00 discount, is $28,750.00. The Treasurer explained that although the budget line-item amount for paving has already been exceeded, there are plenty of funds in the street budget for this project. Councilmember Maland moved to have the street repair done as bid, seconded by Councilmember Dodge. Motion carried.
Councilmember Fuller would like to have City Hall hours expanded and simplified, as some citizens have complained. After discussion, Councilmember Fuller moved to change City Hall’s hours to 7:00 am-1:00 pm, Monday-Friday. The motion was seconded by Councilmember Dodge, and carried.
Supervisor Cope presented a bid from Agri-Service for a new lawnmower. This bid is usually received earlier in the spring, but was delayed due to the sale of the company from Blue Mountain Ag to Agri-Service. The retail price of the mower is $12,323.78, and subtracting a trade in value of $7,500.00 for the mower, brings the total purchase price to $4,823.78. Councilmember Anderson moved to purchase the new mower, seconded by Councilmember Fuller. Motion carried.
Information received from CivicPlus for a social media archiving subscription was presented to Council. After discussion there was no motion made.
Treasurer Whismore addressed Council about the need for microphones and speakers in Council Chambers. She contacted Dan Smith at Kendrick Joint School District for his input and opinion, as well as Jay Thompson at B&I Computer. Council received information about a Pyle Pro microphone system and speaker, and said it could be connected to a recording device. Councilmember Maland recommended looking into Rodecaster products, while Councilmember Anderson recommended Owl products.
Supervisor Cope reported that Well #9 has not been working for about a month. An electrician said to replace the pump and redrill the casing would carry a cost of approximately $50,000-$55,000. The reason for the failure of the current pump is sand in the casing. The well pump has historically been replaced every 4-6 years. Drilling a new well would not be cost effective as municipal wells are held to much higher standards and other testing criteria, it is far better to repair the current well. Due to the cost of the project, at least three written requests for bids will need to be sent to contractors. Councilmember Dodge moved to submit the bid requests and to accept the lowest bid, seconded by Councilmember Anderson. Motion carried.
Maintenance worker Joe Dodge worked on the 1997 backhoe and found a leak in the fan housing. Western States estimates the repair will be a 20-hour project at a rate of $200/hour for onsite service, or $170/hour if the backhoe is brought to their shop, plus the cost of parts. Their cost to transport the backhoe is $500. Mr. Dodge can do the repair work himself but it will likely take more time. The repair is important as there can be no leaks when working around the water system. Councilmember Maland move to have the backhoe transported to Western States for repair, seconded by Councilmember Maland. Motion carried.
Treasurer Whismore asked Council to consider moving the bulk of the funds in the Community Library Project – City of Juliaetta account into the State Treasury Local Government Investment Pool (LGIP). The interest rate there is 4.5% and there are no penalties for early withdrawl. She has also received a letter from the Latah County Library Board giving their blessing to transfer those funds that were originally earmarked for a new library. They are still looking for options for the a new Juliaetta Community Library. The amount to be withdrawn and transferred to the LGIP is $22,308.63 minus the amount necessary to keep the account open. Councilmember Dodge moved to move the funds into the LGIP, seconded by Councilmember Fuller. Motion carried.
Treasurer Whismore also asked Council to consider investing $200,000 in cash carryover/unreserved funds into LGIP. With a similar annual investment she hopes to earn more interest to be able to repay the upcoming WWTP loan at a faster rate and potentially allow user sewer rates to not increase as much. Councilmember Anderson moved and Councilmember Maland seconded to table the issue until more information is gathered. Motion carried.
Councilmember Maland is still seeing motorized vehicles driving on the trail and unlicensed vehicles on city streets, and has been reporting them.
There was no report from the Fire Department.
At 9:07 pm, Councilmember Dodge moved to go into executive session pursuant to Idaho Code 74-206 subsection 1 : (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. A roll call vote was held: Councilmember Fuller, yes; Councilmember Dodge, yes; Councilmember Anderson, yes; Councilmember Maland, no.
Councilmember Anderson moved to return to regular session, seconded by Councilmember Dodge. Motion carried.
At 9:40 pm Councilmember Dodge made a motion to adjourn. Councilmember Maland seconded the motion and it carried unanimously.