The City of Juliaetta has a Mayor-Council form of government. City Council meetings are held on the second Tuesday of each month at 7:00 p.m. in the Council Chambers at City Hall. City Hall is located at 203 Main St. If you would like to be placed on the agenda, please click here to download the Agenda Request Form. Forms are also available at City Hall Monday-Friday from 8am-12pm unless otherwise posted. REQUESTS TO BE ON THE AGENDA MUST BE TURNED IN THE MONDAY A WEEK PRIOR TO A SCHEDULED MEETING.
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2025 MINUTES
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
A motion was made by Councilmember McDowell to approve the minutes from the July 8, 2025 regular meeting, July 10, 2025 special meeting, July 23, 2025 special meeting, and August 4, 2025 special meeting. The motion was seconded by Councilmember Maland. Motion carried. A motion was made by Councilmember McDowell to approve the July payables, and the motion was seconded by Councilmember Fletcher. Motion carried.
Wayne Schmidt with the Latah County Library: Mr. Schmidt requested that the funds raised by the City be released. Mayor Anderson apologized for the delay in releasing the funds; there was a clerical error in December 2024 when the funds were originally released. The funds are to be released as soon as the money is transferred out of the City’s LGIP account and available. Mr. Schmidt asked what the city would like done with the furniture and items that are not being moved to the new location, such as a table and shelving, and it was agreed that any items not needed can be left and the city will dispose of it. Lastly, the new library does not have a name yet, so the library is requesting name ideas from the public and will likely have a fun competition to decide the new name.
Joe Nobles: Mr. Nobles was not present, but Councilmember Maland requested to speak on his behalf and read the ordinances involving barking dogs/dogs at large. Mayor Anderson asked Attorney Richardson if there is a way to have certain ordinances enforced. Attorney Richardson stated that if the city would like an ordinance enforced, law enforcement should be enforced. He suggested he and Mayor Anderson either call or have a meeting with the sheriff’s office to discuss the enforcement of ordinances and how the city would like to see more consistency from deputies on when ordinances are enforced. Councilmember Maland read City Code 6.04.010, Barking Dogs, which states:
It is unlawful for any person to keep, harbor or maintain a dog which barks in such manner as to disturb the peace, quiet or slumber of any other person or neighborhood in the city.
Additionally, Councilmember Maland read City Code 6.04.030, Prohibiting dogs running at large, which states:
It is unlawful for any person to cause, permit, or allow a dog or dogs, owned, harbored, controlled, or kept by him or her, to roam, run, or stray away from the premises in which the dog or dogs are owned, harbored, controlled, or kept, except where the dog or dogs are kept under control by means of a leash or chain not exceeding eight feet in length by the owner or other person. A leash or chain shall not be required for a dog which is securely confined in any vehicle. Every female dog in heat shall be confined in a building or secure enclosure in such a manner that such female dog cannot come in contact with another dog except for planned breeding.
Councilmember Maland reminded the public that there are laws in places to protect the public from these nuisances. Attorney Richardson and Councilmember Fletcher stressed the importance of calling the sheriff’s office each time these issues arise because that is the only way a record will be made, making prosecution much easier.
BJ Watkins: Not present – requested to be removed from the agenda.
Mark Maland: Mr. Maland is requesting the city approve a special use permit to allow him to purchase a 1976 manufactured home from Steve Rishling. Unfortunately, with Councilmember Klone absent from the meeting and Councilmember Maland not able to vote on this issue, there were not enough members to form a quorum to vote. This matter will be put on the agenda for the special meeting set for August 27, 2025, due to lack of quorum.
Execution of USDA Water and Waste System Grant Agreement: Agenda item erroneously was not listed as an action item and therefore could not be voted on and executed. This agenda item will be added to the special meeting set for August 27th.
Removal of previous employees from all bank accounts: Mayor Andersons stated that in order for Treasurer Nelson and himself be added to certain financial accounts, there must be minutes reflecting that the previous employees listed on the accounts—Wendy Sandino, Bonnie Whismore, Cindy Breckenridge, Melva Eichner, and former Mayor Richard Groseclose—are no longer with the City and need to be removed. Additionally, council must approve Treasurer Nelson and Mayor Anderson be added to all financial accounts. Councilmember Maland motioned to approve the removal of all former employees—Wendy Sandino, Bonnie Whismore, Cindy Breckenridge, Melva Eichner, and former Mayor Richard Groseclose—from all financial accounts (P1FCU, LCCU, Latah Credit Union, and any other applicable accounts) and add Treasurer Nelson and Mayor Anderson. Councilmember McDowell seconded the motion. Motion carried.
Hiring an accountant: Discussion was had regarding hiring an accountant to come in once or twice a month to ensure all the taxes are being paid and that any miscellaneous accounting tasks are being completed correctly and timely. Councilmember Fletcher motioned to approve the hiring of an accountant and Councilmember McDowell seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Stated that he and Joe spent two weeks working on repairs at Cox Spring and is happy to report that he believes the issues are fixed and water should be running normal soon. Supervisor Cope wanted to thank the employees at Idaho Rural Water Association for their assistance with the Cox Spring issue. Additionally, because of the unexpected repairs needed at Cox Spring, he and Joe are a little behind on back-to-school tasks like blowing off sidewalks and painting but will get it done before school starts at the end of the month. Joe set up a meeting between the City, baseball association, and school, to begin the process of getting a contract in place specifying who is responsible for what. Supervisor Cope wanted to remind everyone to wear appropriate protective gear, such as a hard hat, if visiting the wastewater treatment plant site since construction is in full swing and OHSA requires it.
Councilmember Fletcher: Wants to have a table at the Blackberry Festival so the public and meet councilmembers. Attorney Richardson reminded council they need to avoid a quorum, so no more than two council members can be present at one time.
Mayor Anderson: Proposed that instead of the city supplying a Costco membership to each member (which is one of the compensations for being a part of council), the city have one membership that includes employees, and each councilmember is given a $65.00 stipend per year. This suggestion is because it has been a nightmare trying to modify the existing Costco membership account because the primary account holder is no longer with the City and no changes could be made without their approval. Since this is not listed on the agenda, it cannot be voted on. This item will be added to the August 27th special meeting.
Lastly, Mayor Anderson reminded everyone that the election candidacy period opens August 18th and closes August 29th. All five positions are up for election, specifically two 2-year council positions, two 4-year council positions, and one 2-year mayor position. Candidates can either get five signatures from registered voters within city limits and have the signatures confirmed by the county at the Latah County Courthouse or they can pay the city clerk $40.00 and bypass the signature requirement.
Councilmember Maland: It was brought to his attention that vehicles have been driving the trail. He would like to get cameras to monitor the trail to help collect evidence for the sheriff’s office. Supervisor Cope stated that he purchased a subscription for $46.00 for the library camera so it will save data for 7 days. Councilmember Maland would also like to see cameras at the park and water plant for security purposes. Supervisor Cope stated the water plant would need internet access to have cameras installed.
Councilmember McDowell: No updates.
City Attorney Richardson: No updates.
City Clerk: Clerk’s Conference will be in Boise in September, and she will be attending. She applied for a scholarship and was awarded $300.00 to go towards the cost of the conference.
Treasurer: The Caselle Connect Portal is currently being installed, and she has a meeting with the Caselle team to go over how to use the portal and to have any questions answered.
Fire Chief Heimgartner: No update.
Joe Dodge: Not present.
Public comments:
Stephanie Tackett: Wanted to follow-up on the accessibility of city expenditures and whether they could be listed on the city’s website for more transparency as to where taxpayer money is going, specifically when it comes to legal issues and litigation. Councilmember McDowell asked if there were any privacy issues with this and City Attorney Richardson said no, it is public record what the city is spending money on. Mayor Anderson requested this be added as an action item on August 27th’s agenda.
Councilmember McDowell motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Councilmember Maland seconded the motion. Motion approved by roll call vote: Fletcher, Yes; Maland, Yes; McDowell, yes.
Motion to return to regular session made by Councilmember Maland and seconded by Councilmember McDowell. Motion passed unanimously.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 9:19 pm.
Minutes of Juliaetta City Council Special Meeting
The special meeting was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher via phone, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
The previously passed tentative budget of $14,482,597.00 needed to be amended to include an increase in the budget for additional law enforcement hours and salaries. The police category increased by $11,000 and the salaries category increased by $8,000. The new tentative budget for FY 2026 is $14,501,597.00. Councilmember Maland motioned to amend the FY 2026 tentative budget and increase it by $19,000 and Councilmember McDowell seconded. Motion carried.
Because of this amendment to the tentative budget, the budget hearing scheduled for August 12, 2025, needed to be moved to accommodate additional newspaper publications. Councilmember Maland motioned to reschedule the budget hearing for August 27, 2025, at 6:00 pm and Councilmember McDowell seconded the motion. Motion carried.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 6:05 pm.
Minutes of Juliaetta City Council Budget Workshop & Special Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, Jeff Klone, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY 2025 budget was reviewed, and changes were noted for the FY 2026 budget.
The special meeting was called to order at 7:57 pm by Mayor Anderson.
Pledge of Allegiance
Chase Gibson: Latah County requested he change his city address of 111 McCall Street because of a new manufactured home that was put in on the property behind him, which brought to light some address abnormalities. This address change would affect three residences and would change the current name of McCall Street to John Lane. Chase is the only resident of the three who is within city limits. Chase is adamant that he does not want to change his address and that the county does not have the authority to require him to do so. The county cites their main concern that emergency services could potentially be delayed in responding because of Chase’s address remaining a McCall Street address while the other addresses on the road are John Lane. Chase doesn’t believe this would be an issue because his house can be seen from second street and an appropriately placed reflective sign would clear any confusion as to where his house is. City Attorney Richardson, present by phone, stated that there is a theory that the city could have liability if emergency services are unable to find a residence because the city does not approve an address change, however, does not think there is much merit to that argument since the landowner is the one requesting to keep his address the same. City Attorney Richardson further suggested that it would be simple to label 111 McCall Street’s driveway with a sign and then use another sign to label the remaining road as John Lane.
Councilmember Klone expressed his support for keeping 111 McCall Street as Chase’s address because it is a city road until his driveway and should remain so and because he does not believe that emergency services would have any major issues finding the house should they need to respond to an emergency.
Councilmember Maland asked if there would be any ramifications if the city does not agree to the address change. Mayor Anderson stated that he does not believe so and thinks that the county just wanted to change all three addresses to keep things tidy rather than an actual safety concern. Mayor Anderson also stated his frustration that the county placed a new sign within city limits without notifying any city personnel or emergency services (such as the fire department).
Councilmember Fletcher stated that if there are no legal issues with keeping the address the same, she supports the solution of having two different signs labeling 111 McCall Street and John Lane.
Clerk/Treasurer Nelson, who also lives at 111 McCall Street, addressed the council with her concerns regarding the lack of communication and transparency from the county. She asked the county twice to cite where they get their authority to require a city resident to change their address and she received no response. She further expressed frustrations that if the county was really concerned about safety, they would have notified our Fire Chief of the address change. However, this did not occur and had there been a fire on John Lane and Fire Chief Heimgartner was toned out, he would not have known where John Lane was.
Additional discussion was had. Councilmember Klone motioned to deny the county’s request for address change and keep the address of 111 McCall Street and Councilmember Fletcher seconded the motion. Motion carried.
The tentative budget for FY 2026 in the amount of $14,482,597.00 was reviewed. Councilmember Fletcher moved to adopt the FY 2026 tentative budget, seconded by Councilmember Klone. Motion carried.
Motion to adjourn by Councilmember Klone and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 8:28 pm.
Minutes of Juliaetta City Council Budget Workshop & Special Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, Jeff Klone, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:34 pm by Mayor Anderson.
Pledge of Allegiance
The goal of this special meeting was to finalize and approve the passing on the tentative budget for FY 2026. Unfortunately, there is more work to be done to ensure the budget has thoroughly been gone through and is complete, therefore, another budget workshop and special meeting will be held July 23, 2025, beginning at 6:00pm for the workshop and 7:45pm for the special meeting. Councilmember Klone motioned to table the passing of the FY 2026 tentative budget until the next special meeting and Councilmember McDowell seconded the motion. Motion carried.
Motion to adjourn by Councilmember Fletcher and seconded by Councilmember Maland. Motion carried. Meeting adjourned at 7:46 pm.
Minutes of Juliaetta City Council Budget Workshop & Regular Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Jeff Klone, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:00 pm by Mayor Anderson.
Pledge of Allegiance
A motion was made by Councilmember Fletcher to approve the minutes from the June 10, 2025, regular meeting. The motion was seconded by Councilmember McDowell. Motion carried. A motion was made by Councilmember Maland to approve the June payables, and the motion was seconded by Councilmember McDowell. Motion carried.
Councilmember Maland motioned to accept Mayor Anderson’s appointment of Jeff Klone as a new councilmember and Councilmember McDowell seconded the motion. City Clerk Nelson swore Councilmember Klone in.
Michael Thurston: Lives at 211 Main Street. Mr. Thurston discussed various concerns with the building next to him, 209 Main Street, such as the numerous cracks in the building, missing gutter system, busted door and window, and unsightliness of the building. Additionally, the weeds around the property and junk in the yard are a fire hazard and he is concerned because of how dry this season has been. Mayor Anderson asked if he wanted the property condemned, and Mr. Thurston stated not necessarily, but he would like to see the weeds taken care of and the property cleaned up. Mayor Anderson directed Clerk Nelson to send a letter to the property owner requesting these issues be remedied.
Caselle Connect Portal: Clerk Nelson discussed her desire to change the online payment system. The city currently uses PayPort through Tyler Technologies, which is not particularly user friendly. While at training in Utah for Caselle, she learned that Caselle offers an online payment portal that would work together with the existing Caselle programs the city already utilizes for utility management and accounts payable, etc. The biggest benefits of this new system would be that it allows customers to create an account where they can log in and pay their utility bill, see information regarding their account such as current usage, previous month’s usage, rates, etc. It would also allow customers to link their bank account or debit/credit card for quicker checkout and receive their utility bill via email rather than receive a postcard in the mail. It would be a one-time set-up fee of $1,200 and then an additional $175.00 per month. Currently the customer absorbs the convenience fee associated with using a debit/credit card, but that can be changed at any time. Councilmember Maland expressed his interest in the city absorbing the fee and Mayor Anderson stated that if enough people start using the portal it should strongly be considered. Councilmember McDowell motioned to approve the purchase of the Caselle Community Portal and Councilmember Fletcher seconded the motion. Motioned carried.
Additional discussion was had regarding the city incurring late fees because of payables that become due before they are approved at the following city council meeting. No decision was made as further clarification from Attorney Richardson is needed to determine how to move forward. Councilmember Maland moved to table the issue and Councilmember Klone seconded. Motion carried.
Mayor Anderson addressed raises for employees and what the process would be in implementing the raises. Supervisor Cope stated that makes sense to him that a raise would be given at the time of the employees’ one-year performance review since that is also when vacation time is credited, but it is not clear in the employee handbook what the process is. Councilmember McDowell stated that it makes the most sense to him that raises would be considered in September since it is the end of the fiscal year and would then be implemented October 1 when the new fiscal year begins. Mayor Anderson discussed how raises are given at Sofidel in Lewiston—employees have their year-end review and then raises take effect at the start of the calendar year. Councilmember Maland inquired if employees would get both a cost of living raise and a performance raise. Supervisor Cope stated that the handbook currently says raises can be given to employees at any time at the discretion of city council. Councilmember Klone stated that the Lewiston Police Department uses a range, for example, between 1 and 2.5 percent, regardless of what the CPI is for that year. Councilmember Maland suggested that the Mayor be responsible for coming up with raise percentages each year at budget time to present to council and then council can decide at that time what to budget for.
Staff Reports:
Supervisor Cope: Stated that Well No. 5 is fixed and running well. Additionally, construction on the wastewater plant is scheduled to begin mid-July. Councilmember Maland inquired about the dip in the road on Main Street and Supervisor Cope stated that Eric Hendren, our ITD representative, looked at both the dip in front on the bar and the dip in front of Mike Thurston’s house and said that ITD is currently mapping and surveying the highway to eventually re-do, but that won’t be until probably 2027. For Maintenance to work on the dip in front of the bar, Supervisor Cope had to fill out and submit a permit. The State does not seem to think the dip in front of the bar poses any danger to the public.
Councilmember Fletcher: Reached out to Genesee to see if they had an agreement in place regarding the use/maintenance of the baseball facilities and they do not, however, plan on getting one in place soon. Councilmember Fletcher also stated she tried reaching out to Brian Neace, the head of the baseball association, to see if he’d attend a meeting to start discussions on getting an agreement in place, but she hasn’t heard back from him. Additionally, she would like to help facilitate a community clean-up day in April and plans on bringing this plan in front of council later. Lastly, while going on walks around the community she has noticed there are a few places around town where the sidewalks are impassable because of overgrown weeds or items impeding the path. Councilmember Maland pointed out that the city has invested a lot of money on the sidewalks and he believes it is important that the sidewalks are taken care of. Supervisor Cope said that he will reach out and get a quote for sidewalk repairs and also work with Councilmember McDowell on getting grants to help with the cost.
Mayor Anderson: The city has not heard back from AgWest, the business who had offered grant money back in April. The city will keep the public updated if anything changes. The credit cards have been ordered through LCCU and will be arriving within the next couple weeks. Additionally, a special meeting/budget workshop will need to be called to finish the tentative budget because publication is required at least 2 weeks before the budget hearing scheduled for August 12th. The budget workshop is scheduled for 6:00pm on Thursday, July 10, 2025, and the special meeting to follow at 7:30pm. Lastly, Mayor Anderson wanted to thank the fire department for working so hard to quickly respond to the few fires we’ve had.
Councilmember Maland: Would like to decorate the council chambers with photos of the former mayors and other historical photos. The public is encouraged to reach out to councilmembers/staff if they have photos they’d like to share.
Councilmember McDowell: Has been working with Stillman Norton with Keller Associates on identifying possible grants.
City Clerk: No report.
Treasurer: Training at the Caselle facility in Provo, Utah, was incredibly informative and she is thankful that council agreed to send her down.
Fire Chief Heimgartner: Fire season is here, and it is dry. Therefore, fireworks are banned for the 4th of July and the public is encouraged to call Latah County Sheriff’s Office if fireworks are seen.
Joe Dodge: No report.
Public comments:
Stephanie Tackett: Thinks the new only payment portal will be a great addition because the current system is not user friendly. Ms. Tackett also stated that she likes the idea of raises being based on the CPI and a sliding percentage scale and encourages the council to consider giving bonuses to employees if the CPI for a particular year is low to reward them for their hard work. The employees are the ones who keep the city running and residents happy and they should be rewarded for that. Ms. Tackett inquired about the possibility of monthly payables being available on the website for citizens to be able to see how much is being spent on various categories, such as litigation.
Michael Thurston: Inquired if the city has any sort of emergency notification system in place to notify the public of disasters. Mayor Anderson stated that the sheriff’s office drove around town during the fires last summer with a loudspeaker and went door-to-door to let people know the city was under evacuation, but beyond that, the city does not have any additional services in place.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:21 pm.
Minutes of Juliaetta City Council Budget Workshop & Regular Meeting
The budget workshop was called to order at 6:00 pm by Mayor Anderson. The council members in attendance were Amanda Fletcher, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, and Maintenance Supervisor Justin Cope.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:04 pm by Mayor Anderson.
Pledge of Allegiance
A motion was made by Councilmember Maland to approve the minutes from the May 13, 2025, regular meeting. The motion was seconded by Councilmember Fletcher. Motion carried. A motion was made by Councilmember Fletcher to approve the amended April payables, and it was seconded by Councilmember Maland. Motion carried. A motion was made by Councilmember Fletcher to approve the May payables, and the motion was seconded by Councilmember McDowell. Motion carried.
Ryan Lawrence with the Latah Soil & Water Conservation District discussed how they are the leading conservation district in the State of Idaho, primarily using government grants. Ryan discussed a few of the major projects the conservation district is currently engaged in, such as Paradise Creek in Moscow and fire mitigation for Moscow Mountain. There aren’t any collaborations in the Juliaetta area at the moment, but there was a livestock water quality project on American Ridge done a few years ago. Councilmember Maland asked about beaver dams and whether that encourages beavers to return to the area. Ryan stated that yes, by building dams in a favorable environment, such as the Bovill area, it may encourage beavers to return. Having beavers is crucial because dams help with slowing down flash floods and land erosion. Councilmember Maland also asked about reintroducing pheasants to the area; Ryan stated he didn’t know anything about that specifically but knows there is a pheasant non-profit group that he could talk with for more information.
Kendrick Baseball: Brian Neace, on behalf of the Kendrick baseball team, presented Council and staff with a thank-you card for all the hard work that was put into maintaining the field. The Kendrick baseball team had an amazing season and ended it by winning state!
Mayor Anderson announced his selection for the new councilmember who will be replacing Councilmember Dodge – Jeff Klone. Jeff could not attend the meeting, but will be present at July’s meeting to be approved and sworn in.
Staff Reports:
Supervisor Cope: Stated that Council approved fixing Well 9 last February and he had gotten a quote for $66,000. Since then, he and Joe have decided that Well 5 needs to be fixed instead since it puts out a lot more water. Well 5 has a bad pump and corroding pipes that need fixed. This will cost less than the $66,000 that was quoted to fix Well 9. It has been suggested that the City find a new water source because the current water sources we have will continue to wear out and need more repairs. Mayor Anderson suggested we get in touch with Keller Associates for more information regarding the process of drilling a new well and what our other options may be. Councilmember McDowell suggested we look into water rights the City may have but are not currently utilizing. Supervisor Cope discussed the dip in the road in front of the Bottoms Up. He has been in contact with ITD, and they have no problem with he and Joe fixing the road, but we may need a permit to redirect traffic. Additional updates were that the dust abatement company will be here on June 18 and Jake Lustig has agreed to do a bid on our sidewalks so Councilmember McDowell can move forward with applying for a grant. Supervisor Cope purchased new signs, specifically for the cemetery, the annex, and the park, and they should be ready soon. Lastly, the City is looking at getting a new mower, but no decisions have been made, and two live animal traps were purchased to help with the city’s feral cat population issue.
Councilmember Fletcher: Spoke with a deputy about her concerns regarding a resident who has been seen with his “backside” hanging out and in-view for the public to see. The deputy advised that if residents see this and are offended, to please call and make a complaint. Councilmember Fletcher expressed her interest in having a community clean-up day, perhaps in April, and would like to begin discussions on getting a plan in motion. Lastly, Councilmember Fletcher read through more than 30 years of meeting minutes in an effort to find any sort of agreement between the City, the high school, and the baseball association, but had no luck. It is unclear who is responsible for what and she would like to see an agreement put in place clarifying the responsibilities of the parties involved.
Mayor Anderson: Wanted to remind the public that meetings are now being streamed live via YouTube and can be viewed on the city’s channel. Mayor Anderson announced that Treasurer/Clerk Nelson will be going to Provo, Utah, for two days of Caselle software in-person training. It is estimated that it will cost approximately $1,500. Justin and Joe will be managing the office while she is gone.
Hayden & Ross is heading into their busy audit season, so the City’s audit will be slightly delayed, but it is actively being worked on. Lastly, Mayor Anderson wanted to remind residents that the brush bin at the Fire Hall is still available to the public.
Councilmember Maland: Stated that he believes the ordinances are being enforced more and he attributes a lot of that to improved communication between councilmembers, staff members, and the public. He also stated that he is very happy with the success of the brush bin and he encourages the city to consider expanding it since the current bin is often full. Lastly, Councilmember Maland expressed his condolences to the Maynard family for the loss of John Maynard, a long-time resident of Juliaetta.
Councilmember McDowell: Discussed grants he found that open in October and closed in December that could be used for things like sidewalks and other safety related issues.
City Attorney Richardson: No updates.
City Clerk: No report.
Treasurer: Will be heading to Provo, Utah for one-on-one training at the Caselle facility, which is the software the city uses for day-to-day operations. Additionally, she is working on the mandatory ARPA funds report that is required to be filed each year.
Fire Chief Heimgartner: Not present.
Joe Dodge: Will be working on getting all tall grass around town cut since it has been such a dry season. Councilmember Fletcher inquired about if there is a fire ban yet and if fireworks are going to be allowed for the 4th of July. Joe stated that there isn’t a ban yet, but he anticipates there will be one soon. He also expects there will be no fireworks allowed for the 4th.
Public comments: None.
Councilmember McDowell motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Fletcher, Yes; Maland, Yes; McDowell, yes.
Motion to return to regular session made by Councilmember Maland and seconded by Councilmember McDowell. Motion passed unanimously.
Motion to adjourn by Councilmember Maland and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:39 pm.
Minutes of Juliaetta City Council Budget Workshop & Regular Meeting
The budget workshop was called to order at 6:30 pm by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, Amanda Fletcher, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson, Maintenance Supervisor Justin Cope, maintenance employee Joe Dodge, and Fire Chief Clifford Heimgartner.
The FY2025 budget was reviewed, and changes were noted for the FY2026 budget.
The regular meeting was called to order at 7:00 pm by Mayor Anderson.
Pledge of Allegiance
Mayor Anderson discussed why the bill from our city attorney was over $6,800 for the month of April. A few reasons include Judi Fuller filing a tort claim against the city and having the same tort claim served upon the city eight (8) times; Jude Skabo sending a lengthy records request; Liberty Concrete’s lawsuit; and the active enforcement of our city ordinances. City Attorney Richardson was called for additional input and stated the enforcement of ordinances has been a top priority. Additionally, extensive research was conducted regarding Ed Groseclose’s ordinance violations, and a letter was sent to Ed discussing the issues. Attorney Richardson also discussed that his ability to focus his attention on important legal matters has been hampered due to the large volume of emails received by Jude Skabo and the various records requested by her. Due to these various issues, his bill was quite significant this last month.
Motion by Councilmember Dodge to approve the minutes for the March 3, 2025, March 11, 2025, March 13, 2025, March 27, 2025, and April 8, 2025, meetings. The motion was seconded by Councilmember Maland. Motion carried. Councilmember Dodge questioned why so much money was spent on fertilizer and Supervisor Cope responded that it is a two-year supply and he received a discount by purchasing in bulk. Supervisor Cope inquired as to whether the baseball/softball season was over and if so, can the portable restrooms at the baseball/softball fields be removed. Councilmember Fletcher advised that the high school season is over, but T-ball and pitching machine will be starting soon. Council agreed that it was convenient to have the portable restrooms close to the small ballfield as it is a long walk to the restroom facilities at the park. No motion was made to remove the portable bathrooms. Councilmember McDowell moved to approve the payables for April, and the motion was seconded by Councilmember Dodge. Motion carried.
Ed Campos had inquired about a plaque that was awarded to the city in 1990 for the excellent work done by him at the wastewater treatment plant. Ed expressed that the plaque has sentimental value to him and that he would like to have it if found. The plaque was found in storage at City Hall. Councilmember Dodge motioned to give the plaque to Ed Campos and it was seconded by Councilmember Maland. Motion carried.
City Clerk/Treasurer Nelson requested that a discussion be had regarding recurring monthly bills and how late fees can be avoided since there are many bills that come due before the monthly city council meeting. City Clerk/Treasurer Nelson had discussed this issue with Nezperce’s clerk and was told that there is an ordinance allowing her to pay certain recurring bills before getting council’s approval, such as utilities, internet, and phones. Deary’s clerk indicated that she pays certain bills using the city credit card and then requests approval to pay off the credit card balance in full in each month. No further discussion was had.
Mayor Anderson discussed closing the credit cards at Wells Fargo and opening new ones at Potlatch No. 1 Federal Credit Union (hereinafter referred to as P1FCU) or Lewis Clark Credit Union (hereinafter referred to as LCCU). P1FCU and LCCU do not require a guarantor on credit cards but rather look at the profit/loss statement and budget for the last two years and issue credit cards under the city. LCCU would be a good option because they have Visa credit cards, which can be used at places like Costco. Councilmember Dodge inquired what the maintenance team uses credit cards for and Supervisor Cope responded that they are often used to purchase parts at places that we don’t have accounts. Supervisor Cope also discussed his previous trip to Boise for a conference, and estimates he spent around $1,100 just on travel, hotel, and food per diem. Councilmember Fletcher motioned to approve Cheyane Nelson, Justin Cope, and Joseph Dodge for credit cards through LCCU with a $3,000 limit per person/card. Councilmember Dodge seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Stated that he thinks Nick is doing an awesome job as Mayor and that the weekly staff meetings have been very helpful and informative. He also informed Council that he is planning on giving Joe his one-year performance review soon. Supervisor Cope also gave an update that Clearwater Construction has begun moving equipment to the wastewater treatment site to begin construction preparations. A sewer line was put in off CC Drive and Joe ordered a new fountain for the park. Signs were ordered through Fast Signs in Lewiston to help guide citizens to council chambers for meetings, as well as identify where the annex and utility payment drop-box is located. Lastly, he has received many complaints about the slump in the road outside of the Bottoms Up and had a leak detection company come investigate and no leak was found. He just wanted the public to know that he is aware of the issue and is working on a solution.
Councilmember Fletcher: Discussed her appreciation to Justin and Joe for the hard work that goes into maintaining the baseball/softball fields. Additionally, she expressed concerns about the high school charging gate fees for the public to attend the district baseball games that were hosted in Juliaetta. She is unaware of any agreement between the Baseball Association, the city, and the high school, but will be doing research to see what she can find. Mayor Anderson would like to see an updated agreement between the city, Baseball Association, and the high school.
Councilmember Dodge: Reported that she has been made aware that citizens are still driving on the trail, which is prohibited unless authorized by the city. Councilmember Dodge discussed a situation where a year ago she was recorded while at work without her knowledge and was quoted as saying that councilmembers do not have to respond to public comments. Councilmember Dodge clarified that according to Robert’s Rules of Order, it is suggested not to respond to public comments, which is where her comment stemmed from. Tonight is her last meeting after nine years of service as a councilmember and she thanked the City of Juliaetta.
Mayor Anderson: Thanked Councilmember Dodge for her service. He reminded everyone that as Mayor, he oversees all staff and if anyone has any issues with staff, to please come to him, and if not available, to please reach out to council and they can relay any concerns. Since he can’t be at City Hall every day, having weekly staff meetings has been helpful and ensures everyone is on the same page. Mayor Anderson reported that there have been some delays in getting things sorted out for the audit and Cindy has been diligently working towards fixing those issues. He also stated he reached out to former treasurer Deborah to see if she would be willing to help if needed and she agreed. The goal is to have as many resources for Treasurer Nelson to help facilitate training so she can fully execute her duties as clerk and treasurer. Lastly, an update was given on the new camera for chambers, and it should be working at the next council meeting. The videos will be able to be streamed on YouTube.
Councilmember Maland: Wanted to thank the Mayor and Clerk/Treasurer Nelson for addressing the unauthorized vehicles driving on the roadways in the What’s Happening newsletter. It has become a problem, and he appreciates law enforcement for helping enforce ordinances. He said some very kind words about Wendi and thanked her for her service on council. Additionally, he stated that he attended the wastewater treatment plant project pre-construction meeting and that he is grateful for the wastewater treatment plant project team we have, and he is excited to get the project underway.
Councilmember McDowell: Thanked the Mayor and staff for getting the camera and the YouTube channel set-up. He requested the staff and Mayor keep a list of potential projects for the city that could be completed with grant money, as he is actively searching for grants.
City Clerk: Thanked the Mayor for holding weekly staff meetings as it is a great way for her to touch base with Justin and Joe since she doesn’t always see them throughout the day. She also thanked Joe for his hard work on getting the new door locks installed.
Treasurer: Training with Cindy has been going well and she appreciates Cindy’s help. Cindy has been working hard to get things for the audit and great progress has been made.
Fire Chief Heimgartner: Reported that he does not want a city credit card.
Joe Dodge: Reported that he has been working on programming the new door locks and anticipates having them installed soon.
Public comments:
Stephanie Tackett thanked Wendi for her service and told her that she would be greatly missed. She also thanked the other councilmembers and staff for their hard work and that she is confident the city will be triumphant in the tort claims.
Deputy Harkins with the Latah County Sheriff’s Office asked if there were any other ordinances that she should be enforcing that she currently isn’t. She is aware of the junk cars issue and dogs at large. Councilmember Maland further discussed his concerns with unauthorized vehicles driving around town. Mayor Anderson mentioned the issue of speeding cars in residential areas and everyone agreed.
Motion to adjourn by Councilmember Dodge and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 7:50 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, Amanda Fletcher, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Due to the high volume of meetings held in March, the minutes were not available for approval. Minutes for the March 3, 2025, March 11, 2025, March 13, 2025, and March 27, 2025 meetings will be approved at the next regular meeting on May 13, 2025.
Motion by Councilmember Dodge to approve the March payables. Seconded by Councilmember Fletcher. Motion carried.
The lease agreement between Juliaetta and the Latah County Library District is scheduled to expire in June. Erin with the Latah County Library District requested the lease agreement between the City and the library be extended through September as October is when the library is anticipating moving to their new location in Kendrick. Councilmember Dodge motioned to approve the lease extension and councilmember Maland seconded the motion. Motion carried. Mayor Anderson requested City Attorney Richardson prepare the lease extension document and City Clerk Nelson will email the agreement to April Hernandez with the Latah County Library District.
April is Fair Housing Month and each year it is required for the Council to approve the current year’s fair housing proclamation. Councilmember McDowell motioned to approve the 2025 fair housing proclamation and Councilmember Maland seconded the motion. Motion carried.
Since Kendrick has decided to end their involvement with the Juliaetta/Kendrick Planning and Zoning Committee, City Attorney Richardson addressed the status on whether Juliaetta has a Planning and Zoning Committee. His answer was yes, except there must be amendments made to the ordinance because without Kendrick’s involvement, there are not enough committee members to form a quorum. Before the amended ordinance can be adopted, there would need to be a public hearing. Notice of the hearing must be published in the Lewiston Tribune. City Attorney Richardson will prepare the proposed amended ordinance and send it to councilmembers via email for review.
City Clerk Nelson requested Council consider approving her request to purchase Caselle Cash Receipting, which would allow the utility management program to directly communicate with the general ledger, so every time a utility payment is entered on the utility management side, the payment would automatically record and update within the general ledger. Currently, any payments that are entered on the utility management side must separately be added to the general ledger to reconcile accounts. Caselle Cash receipting would eliminate the manual recording of payments into the general ledger. The program would cost $500.00 to install, and $550.00 for online training, for a one-time fee of $1,050.00. Each month thereafter it would cost $205.00 for the software. Councilmember Dodge motioned to approve the purchase of Caselle Cash Receipting and Councilmember Fletcher seconded. Motion carried.
With Councilmember Fletcher being the new Council President, Mayor Anderson requested she be added to the Wells Fargo bank accounts as a signor so she can be available to sign checks in case Mayor Anderson is unavailable. Councilmember Dodge motioned to approve Councilmember Fletcher be added to the Wells Fargo bank accounts as a signor and Councilmember McDowell seconded the motion. Motion carried.
Mayor Anderson requested a discussion be had regarding whether the City should implement a business license policy. Requiring a business license could possibly be additional revenue for the City and it would ensure that the city is aware of what businesses are operating within city limits. City Attorney Richardson said he knows that Deary requires business licenses, and he would reach out to their clerk for more information. For the city to implement a business license requirement, there would need to be a public hearing and an ordinance would need passed. City Attorney Richardson volunteered to prepare a proposed ordinance and send it to councilmembers for review.
Per Idaho law, the budget hearing for fiscal year 2026 is required to be scheduled (not had) before April 30, 2025. The budget hearing will be scheduled for August 12, 2025, at 6:30 p.m. The first budget workshop is scheduled to begin at next month’s meeting at 6:00 p.m.
Staff Reports:
Supervisor Cope: Reported that he and Joe purchased two TVs from Wal-Mart – one for council chambers and the other for the overflow seating area in the annex. Additionally, to better identify the entrance to council chambers, Justin discussed purchasing signs for outside to help guide residents who are trying to attend meetings. A sign identifying the annex will also be purchased. Justin also reported that a person is putting in a double-wide trailer on McCall Street, so Justin and Joe are working on locating where the sewer and water connections will go. Two new doors locks were purchased from George’s Lock & Key totaling $1,800.00. Lastly, two years’ worth of fertilizer was ordered and will be applied once the weather warms up.
Councilmember Fletcher: While at a baseball game, it was brought to her attention that there was a sewer issue in the ladies’ restroom at the park. Supervisor Cope advised that a garbage truck had run over the sewer line and damaged it. Joe said he would work on replacing the sewer line as soon as possible.
Councilmember Dodge: Requested an update on the iPads and inquired about what caused the issues in the first place. City Clerk Nelson explained that we would not need to purchase new iPads because Computer Doctor’s had found a way to wipe each iPad clean and reset them. The issue was when the iPads were purchased and set up, all the iPads were linked to one account, and specifically one councilmember’s telephone number. That councilmember is no longer apart of council, so gaining access to the account was impossible, requiring Computer Doctor’s to reset each iPad.
Mayor Anderson: Recognizes that his work schedule makes it difficult to meet earlier in the day for staff meetings and appreciates Justin, Joe, and Cheyane for being flexible with their schedules. He also wanted to thank them for doing their best to ensure city ordinances are being followed. Lastly, he reminded councilmembers of the importance of checking their emails on a regular basis and being prepared for council meetings.
Councilmember Maland: Noticed there has been a lot of unnecessary burning on Water Street and would like to remind and encourage the public to utilize the yard waste bins available at the fire station.
Councilmember McDowell: Would like to investigate getting grants to help repair our sidewalks and anything else the grants would allow. He is interested in writing grants and encourages input from city personnel to help identify the problem areas in town.
City Clerk: Will be attending a clerk’s training in Moscow on April 23, 2025. She is looking forward to meeting other local clerks and networking. Computer Doctors ordered the camera for chambers and will coordinate getting that setup once the camera arrives.
Treasurer: Training with Cindy has been going well and she appreciates Cindy’s help. She has been learning how to do payroll and enter invoices to pay bills.
Fire Chief Heimgartner: No report
Joe Dodge: He, Justin, and Clifford went to a training today in Moscow to learn what residents can do at their homes to help reduce the risk of starting a fire and how they can minimize the damage if a fire were to encroach on their property.
Public comments: None
Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Fletcher, Yes; Dodge, Yes; Maland, Yes; McDowell, yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion passed unanimously.
Motion to adjourn by Councilmember Dodge and seconded by Councilmember McDowell. Motion carried. Meeting adjourned at 8:28 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 6:57 pm by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, and Eric McDowell. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Mayor Anderson addressed the proposed Findings from the wastewater treatment plant protest. Councilmember Dodge motioned to adopt the Findings and Councilmember McDowell seconded the motion. Motion carried.
Mayor Anderson addressed the Clearwater Construction contract. City Attorney Richardson had reviewed the contract prior to the meeting and advised Mayor Anderson he did not find any issues or have any concerns with moving forward. Councilmember Maland moved to execute the contract and Councilmember Dodge seconded the motion. Motion carried. Mayor Anderson stated he was made aware by City Attorney Richardson that Liberty Concrete is initiating another formal protest.
Former Mayor Groseclose and City Clerk Melva Eichner were removed from the US Bank accounts and current City Clerk Cheyane Nelson was added. The City’s current credit cards must be closed because the current cards are all tied to former Mayor Groseclose as sole guarantor. Discussion was had that the mayor could re-apply for credit cards or the clerk/treasurer could be added as the guarantor or co-guarantor with the mayor to alleviate having to close credit cards every time a new mayor is appointed. Councilmember Maland motioned to allow Mayor Anderson to apply for a credit card and add City Clerk/Treasurer Cheyane Nelson as a guarantor. Motion was seconded by Councilmember Dodge. Motion carried.
Motion to adjourn by Councilmember Dodge. Second by Councilmember Maland. Motion passed. Meeting adjourned at 7:05 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 6:00 p.m. by Mayor Anderson. The council members in attendance were Wendi Dodge, Mark Maland, and Amanda Fletcher. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Councilmember Dodge motioned to amend the agenda pursuant to Idaho Code 74-204(c) to add an executive session and discussion with Regan Grabner regarding how donation funds will be used. The motion was seconded by Councilmember Fletcher. Motion carried.
Motion by Councilmember Dodge to approve additional February payables. Seconded by Councilmember Maland. Motion carried.
Callie Warner, a senior at Kendrick High School, requested funds to help pay for her senior project, which would be her designing and building a staircase at the softball fields. Callie provided two expense reports showing that option 1 would cost approximately $1,081.67 and option 2 would cost approximately $919.76, depending on which cement blocks are used for the steps. Councilmember Dodge suggested $1,500 be donated towards the project. City Attorney Richardson proposed the City reimburse Callie rather than donate the money up front in case the project is completed under budget. After further discussion, Councilmember Dodge motioned to approve reimbursement up to $2,000 and the motion was seconded by Councilmember Maland. Motion carried.
Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code § 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Dodge, yes, Fletcher, yes; Maland, yes.
Motion to return to regular session was made by Councilmember Dodge and was seconded by Councilmember Fletcher. Motion carried unanimously.
City Attorney Richardson addressed the issue of not allowing Clearwater Construction to present their stance on the protest discussed at the March 11, 2025, meeting. Representing Clearwater Construction was Korie Palmer. Korie stated that Clearwater protested Liberty Concrete’s bid because in their opinion Liberty was non-responsive. Liberty Concrete claimed affiliation with LaRiviere Inc. through their employees and project history, but then later stated there was no affiliation and did not provide any joint venture information or partnering agreement, which to Clearwater indicated Liberty did not provide any of the qualification paperwork required by the application. In Clearwater’s opinion, since LaRiviere Inc. and Liberty Concrete are both owned by Thomas LaRiviere, the companies are affiliated and should have been disclosed as such on the bid form.
Councilmember Maland asked if Korie could explain what she means by non-responsive. Korie stated that when a company bids a municipality or federal government project, it is required that all bid paperwork be filled out completely and truthfully, and if not done, then the company is considered non-responsive and cannot be considered for the project. Councilmember Maland then asked in Clearwater’s experience, how common is it for a protest to happen based on irregularities. Paul Clary with Clearwater stated this happens frequently because all bid documents are slightly different and it is very difficult to put together a bid in a short amount of time without making minor irregularities. However, Clearwater believes that the irregularities in Liberty’s bid are not minor and should not be overlooked, hence the basis for the protest.
City Attorney Richardson stated that there were eight bids submitted for the project and that the engineers estimated the project cost to be approximately $9.6 million dollars. Clearwater’s bid was $1 million below that estimate at $8.6 million and Liberty at $8 million. After carefully reviewing Liberty Concrete’s bid documents, Attorney Richardson discussed what he believed to be errors, such as Liberty erroneously stating the company was formed 2022, when records show they received their public works licenses for Washington and Idaho in January and February of 2023. Additionally, Liberty Concrete represented in their bid that the company had been a general contractor and joint venture for 2.5 years, but with the bid filing date being December 2024, this means they had only been a licensed general contractor for approximately 23 months. City Attorney Richardson also discussed his concerns about Liberty Concrete not disclosing their current projects that are similar to this project, even though that was the purpose of Schedule A attached to the bid documents. He then advised Council that they have three options: accept the protest and award the bid to Liberty Concrete, accept the protest and choose to send it for re-bid, or reject the protest and leave the bid with Clearwater.
For reasons that will be set forth in writing and sent to all parties and in compliance with Idaho Code
67-2805, Councilmember Dodge moved to reject Liberty’s protest and move forward with Clearwater Construction. The motion was seconded by Councilmember Maland. Motion carried unanimously.
Councilmember Fletcher moved to add Treasurer Cheyane Nelson as an administrator and signor to all financial accounts and CDs, specifically: Latah Credit Union, Lewis Clark Credit Union, Potlatch No. 1 Federal Credit Union, Local Government Investment Pool (LGIP), and Wells Fargo. The motion was seconded by Councilmember Maland. Motion carried unanimously.
Regan Grabner was called to further discuss the donation money for $50,000-$100,000 from AgWest Farm Credit. Regan did not answer.
Mayor Anderson discussed his desire to get video equipment to record meetings. City Clerk Nelson reached out to Computer Doctors in Lewiston to get a quote. She was given two options, a less expensive model and a top-of-the-line model. The less expensive model would be approximately $500. The other option is the Logitech Rally camera, which would cost approximately $1,500 and has 360 motion view and livestream capabilities. Discussion was temporarily tabled because Council received a call back from Regan Grabner.
Regan stated that a decision on what to use the money towards would need to be made by April 15. Councilmember Dodge offered to be the point of contact with Regan to facilitate further planning. The public is encouraged to reach out to city personnel to offer suggestions on how to spend the funds to improve and benefit the community. Supervisor Cope stated that at one time a community garden was discussed, but it never came to fruition.
Mayor Anderson nominated Eric McDowell to fill the vacant councilmember position. Councilmember Maland motioned to approve Mayor Anderson’s nomination and Councilmember Dodge seconded the motion. Roll call vote: Councilmember Fletcher, yes; Councilmember Maland, yes; Councilmember Dodge, yes. Motion carried.
Councilmember Maland moved to nominate Councilmember McDowell as the new Council President and Councilmember Dodge moved to nominate Councilmember Fletcher. Councilmember McDowell moved to close the nominations and Councilmember Dodge seconded the motion. Motion passed unanimously. Vote for new Council president: Councilmembers Dodge and Fletcher voted in favor of Councilmember Fletcher; Councilmembers Maland and McDowell voted in favor of Councilmember McDowell. With there being a tie, Mayor Anderson voted to appoint Councilmember Fletcher as Council President.
Staff Reports:
Supervisor Cope: Justin stated that he would prefer to not have a summer hire this year and that he and Joe would just work overtime when necessary. With the busyness of the new wastewater treatment plant and the fact that they haven’t received any interest from anyone, it would just be easier to just work a little extra when needed.
Councilmember Fletcher: None
Councilmember Dodge: Stated she is having issues with her iPad and requested that discussion on purchasing new iPads be added to April’s meeting agenda. Further requested that getting new locks to City Hall be added to next month’s agenda.
Mayor Anderson: Suggested councilmembers/personnel be required to sign a form stating that all electronic equipment borrowed from the City must be returned in a timely fashion when requested and in good working condition.
Councilmember Maland: Expressed concerns with the number of executive sessions being held because transparency with the public is very important and executive sessions hinder that transparency.
Councilmember McDowell: Thanked everyone for the opportunity to serve on Council.
City Attorney Richardson: Acknowledged Councilmember Maland’s concern with executive sessions can hinder public transparency, but stressed that there are certain matters, such as litigation, that he will not discuss in open meeting.
Clerk/Treasurer: None
Joe: None
Public Comment: None
Motion to adjourn by Councilmember Dodge. Second by Councilmember McDowell. Motion carried. Meeting adjourned at 7:44 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:00 pm by Mayor Pro Tem Anderson. The council members in attendance were Wendi Dodge, Mark Maland, and Amanda Fletcher. Also present were City Clerk/Treasurer Cheyane Nelson and Maintenance Supervisor Justin Cope.
Pledge of Allegiance
Councilmember Dodge motioned to amend the agenda pursuant to Idaho Code 74-204(c) to add the presentation from Angela Taylor with Keller Associates on the sewer collection study and Liberty Concrete’s protest to the wastewater treatment plant bid award. The motion was seconded by Councilmember Fletcher. Motion carried.
Mayor Pro Tem Anderson announced the retirement of Mayor Richard Groseclose effective February 28, 2025.
Motion by Councilmember Dodge to approve the meeting minutes from February 11, 2025, and February 18, 2025, as well as the February payables. The motion was seconded by Councilmember Maland. Motion carried.
Councilmember Dodge motioned to appoint Mayor Pro Tem Anderson as the new Mayor. The motion was seconded by Councilmember Maland. Motion carried.
Mayor Pro Tem Anderson swore in Cheyane Nelson as the new City Clerk/Treasurer. City Clerk Nelson swore in Nicholas Anderson as Mayor.
Councilmember Dodge motioned to table agenda item #7, approval of Treasurer Nelson to be added to all bank accounts, until the next meeting. Motion was seconded by Councilmember Fletcher. Motion carried.
Regan Grabner, a board member for AgWest Farm Credit, reached out to City Clerk Nelson regarding a possible donation to the city for $50,000-$100,000 to go towards a project that would improve the community. A decision on how the funds would be used needs to be made by April 15, 2025, but the funds can always be used next year since April 15 is only one month away. Councilmember Dodge motioned to table discussion until a special meeting can be held. Motion was seconded by Councilmember Maland. Motion carried.
Discussion on modifying City Hall public hours to Monday through Friday, 8am to 12pm. Councilmember Dodge made a motion to change the office hours and it was seconded by Councilmember Fletcher. Motion carried.
Councilmember Dodge made a motion to accept and approve the Hayden Ross audit engagement letter. Motion was seconded by Councilmember Maland. Motion carried.
There was discussion on keeping former treasurer Cindy Breckenridge and clerk Melva Eichner on the payroll for training purposes and possible office coverage if needed.
Bonnie Whismore requested on behalf of the baseball association to rent the concession stand to operate for baseball and softball games. There is a fee to rent the concession stand, but the fee is usually waived. Maintenance Supervisor Cope expressed his concerns about the concession stand last year being left full of food and supplies. Brian Neace, representing the baseball association, vouched that the association would oversee the concession stand and ensure that it is cleaned up appropriately. Councilmember Maland motioned to approve the baseball association to rent the concession stand for the baseball season and waive the rental fee. Motion was seconded by Councilmember Dodge. Motion carried.
Callie Warner was on the agenda to discuss building a staircase at the softball field as her senior project. Callie was not present, and Maintenance Supervisor Cope requested she be added to the special meeting agenda. Councilmember Fletcher motioned to table this item and it was seconded by Councilmember Maland.
Angela Taylor with Keller Associates presented their findings from the Juliaetta wastewater collection study. The study involved examining the existing pipes, manholes, and lift station and where the waste goes into the wastewater plant. The total city area is approximately 454 acres. To get future flow data projections, Keller Associates looked at population data and used that to project what the population will be in 10, 20, and 50 years. The purpose of the study was to show whether the current system has the capacity to maintain wastewater collection through the growth of the city for at least the next 50 years. All the data collected—pipes, manholes, current flow data, population growth projections—was used to create future flow projections for 10, 20, and 50 years out.
An inventory of the pipes was taken, and the city was found to have 1.6 miles of 10-inch diameter asbestos concrete pipe, 3.5 miles of 8-inch diameter asbestos concrete pipe, and approximately 100 manholes and 17 cleanouts within the system.
Using all this data, Keller Associates were able to conclude that the current wastewater system is at 50% capacity or less. Improvements aren’t required until the system is operating at 75% capacity, but once that capacity is reached, Keller Associates likes to see upgrades made such as in size or putting in a bypass line or parallel line. The only capital improvement that Keller Associates recommends for the future is to replace the asbestos concrete piping, but with the quality of the current pipes, it isn’t an immediate concern. Overall, the current system is in great condition and can support the growth of the city for the next 50 years, with the exception of possibly needing to replace all 8-inch and 10-inch asbestos concrete pipe in 20-30 years.
City Attorney Richardson addressed the wastewater treatment plant project. The lowest bidder was Liberty Concrete at $8,058,110 and the second lowest bidder was Clearwater Construction at $8,688,673. Clearwater Construction filed a protest to Liberty Concrete’s apparent low bid and after the city’s notification of their intent to move forward with Clearwater Construction, a protest was then filed by Liberty Concrete. The recommendation from Keller Associates, the city’s engineering consultants, was that the city choose to move forward with the second lowest bid, Clearwater Construction, due to some irregularities with the bid application submitted by the lowest bidder, Liberty Concrete. It was believed that there were administrative irregularities that led to the determination that Liberty Concrete bid was non-responsive.
Present on behalf of Liberty Concrete was Thomas LaRiviere, the owner. He stated that Liberty Concrete’s bid was $600,000 less than Clearwater Construction, a substantial savings for the city. He then addressed the concern that one of his other companies, while working in Washington, faced disciplinary action because he had a few employees who worked more than 40 hours in a four-day time period, which is now allowed unless the proper paperwork is executed. Upon being audited, it was determined that the proper paperwork was not completed and ultimately the company was fined and faced a one-year debarment.
City Attorney Richardson addressed his concerns about Liberty Concrete not having any previous wastewater treatment plant projects. In the experience section of the bid application, the projects listed were projects that were completed by LaRiviere Inc, not Liberty Concrete. Mr. LaRiviere argued that his work history, regardless of which company, follows him, allowing him to list projects on this bid application that were completed by his other companies. Attorney Richardson stated that part of the problem he has with Liberty’s bid application is that it felt as though Liberty was picking and choosing which information was shared and was not being completely honest. Councilmember Dodge asked why Liberty listed projects like sidewalks in the experience category rather than some of the bigger projects mentioned, and Mr. LaRiviere explained that a lot of the project previously completed were for the private sector, and he does not like to list private projects on public works applications. He also explained that he didn’t list private projects on the application because he didn’t want Council to have the burden of trying to track down the people he did these private projects for since there’s no guarantee their still around. City Attorney Richardson disagreed with Mr. LaRiviere’s decision not to list private projects because he believes it would have been easy to track down building permits, talk with building inspectors, etc., to verify the quality of work.
City Attorney Richardson explained that Council has three options: reject the protest from Liberty Concrete and move forward with Clearwater Construction, accept the protest from Liberty Concrete and award project to them, or send the project out for rebid. City Attorney Richardson expressed his concerns with sending the project out for rebid because the cost of labor and materials will only increase as time passes.
Councilmember Maland stated that he believes the City of Juliaetta has a right to reject Liberty Concrete’s bid application, to take the City Attorney’s advice, and to take the advice of the engineers. He stated that he does not feel that Mr. LaRiviere has presented much of a defense against the allegations that his paperwork has many discrepancies. Even though Liberty Concrete was the lowest bidder, Councilmember Maland does not feel as though the application was filled out honestly and admittedly does not feel as though he trusts Mr. LaRiviere.
Stillman with Keller Associates clarified that their role in this process is not to offer opinions based upon previous work history with the companies who bid, but to review bids in an unbiased manner and provide recommendations to the council. There were some discrepancies found in the Liberty Concrete packet that they believed needed to be brought to the attention of the council and the city attorney. Part of the confusion with the bid packet was what seemed to be a relationship between Liberty Concrete and LaRiviere Inc. as if they were proceeding with the bid as joint partners, however, no joint venture paperwork was provided with the application. Based on the various administrative issues found by Keller Associates, this prompted them to deem Liberty Concrete as non-responsive.
Mr. LaRiviere clarified that Liberty Concrete is not a joint venture with LaRiviere Inc. on this project, but when he listed his previous experience in the bid packet, there were some projects where Liberty Concrete and LaRiviere Inc. were joint venturers. However, after listening to the concerns from councilmembers and the city attorney, he now understands that how he answered some of the bid packet questions regarding experience was confusing.
Councilmember Fletcher expressed that with the number of inaccuracies in Liberty’s paperwork, she felt that it suggested inexperience and that if there were questions on the application, she would think Liberty would have reached out for clarification, rather than assuming how to answer. Mr. LaRiviere’s response was that he does not personally fill out these applications, but he has an administrative team who handles it. He didn’t intend there to be any confusion about how the packet was filled out but understands that the council has questions, and he is happy to address them.
City Attorney Richardson advised Council that he is not comfortable with giving his recommendation without having a chance to review his notes and conduct some additional research. He suggested Council table the issue for one week.
Mayor Anderson stated he values the opinion of the engineers, the city attorney, and councilmembers, and agrees that additional time would be beneficial.
Councilmember Dodge motioned to table this issue until Thursday at the special meeting at 6:00 p.m. and Councilmember Fletcher seconded the motion. Motion carried.
Staff Reports:
Supervisor Cope: Requested the yard waste dumpster be ordered now rather than April. He has been told by residents that they want to start yard clean-up projects since the weather is getting nicer.
Councilmember Fletcher: Wanted to congratulate the JK Baseball Association on getting lights installed at the baseball field. The first baseball game under the lights will be the 17th and encourages the public to attend.
Councilmember Dodge: None
Mayor Anderson: Wanted to thank the community and council for entrusting him in his new position as Mayor.
Councilmember Maland: Wanted to remind the public that standing in the doorway in chambers is a fire hazard.
City Clerk Nelson: Violation letters were sent to residents who are not in compliance with the City’s junk ordinances. Follow-up letters will be sent soon.
City Treasurer Nelson: Has been working with Hayden Ross to get the audit started.
City Attorney Richardson: Has a pre-trial next week on one of the cases he is prosecuting on behalf of the City.
Joe: None
Fire Chief Heimgartner: None
Public Comment:
Judy Fuller: Wanted to congratulate Mayor Anderson on his new position. She also addressed the issue of not being able to hear when sitting in the annex over-flow room. City Richardson clarified that the City does not have to have an over-flow room. Ms. Fuller inquired as to whether Juliaetta still has a planning and zoning committee. City Attorney Richardson stated he believed Juliaetta does have P&Z committee, but he needs to do additional research.
Cindy Breckenridge: Wanted to remind the public that the city clerk and treasurer position is an appointed position, not an elected position, and to be kind to employees as they are just doing their job. Also wanted to remind the public that things said on podcasts can be very devastating and hurtful.
At Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion approved by roll call vote: Fletcher, Yes; Dodge, Yes; Maland, No. Motion carried.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion passed unanimously.
Motion to adjourn by Councilmember Dodge. Second by Councilmember Maland. Motion carried. Meeting adjourned at 9:06 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 6:30 pm by Mayor Pro Tem Anderson. The council members in attendance were Wendi Dodge, Amanda Fletcher, and Mark Maland. City Attorney Richardson was also present.
Pledge of Allegiance
Councilmember Dodge motioned to go into Executive Session pursuant to Idaho Code 74-206(1)(a): To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need. Motion approved by roll call vote: Fletcher, Yes; Dodge, Yes; Maland, Yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Fletcher. Motion carried unanimously.
Councilmember Maland motioned to accept the hiring of the new clerk, Cheyane Nelson, under the conditions described in executive session. Motion passed unanimously.
Discussion was had regarding the retirement of Mayor Groseclose effective February 28, 2025. City Attorney Richardson explained that when there is a vacancy in the mayor position, Council has the power to decide how to move forward with filling the position, for example: taking applications from the public and interviewing candidates in open session, Council offering the position to a member of the public, or Council appointing another council member. If another council member is appointed, it raises the issue of needing to replace the vacant council seat by appointing a member from the public. City Attorney Richardson suggests Council announce to the public the retirement of Mayor Groseclose and thank him for his 42 years of public service. City Attorney Richardson informed the council that an open council seat would not need to be filled immediately if a member were to be appointed as Mayor. Further discussion continued regarding the appointment of a new mayor.
Motion to adjourn by Councilmember Dodge and seconded by Councilmember Fletcher. Motion carried. Meeting adjourned at 8:03 pm.
Minutes of Juliaetta City Council Special Meeting
The meeting was called to order at 7:00 pm by Mayor Richard Groseclose. The council members in attendance were Wendi Dodge, Nick Anderson, Amanda Fletcher, and Mark Maland. Also present were
Clerk Melva Eichner, Treasurer Cindy Breckenridge, Justin Cope, Maintenance Supervisor and Joe Dodge, maintenance.
Pledge of Allegiance
Amendment to Agenda: Councilmember Anderson motioned to approve the addition of Express Personnel to agenda under good faith Idaho code 74-204c. Seconded by Councilmember Maland. Motion passed.
Councilmember Anderson made a motion to approve additional payables for the month of January. Seconded by Councilmember Dodge. Motion passed.
Edward Mixich: Contractor for BJ Watkins notified the Clerk after agenda had been set, that they were going in a different direction and did not need approval for a manufactured home variance.
Discussion of the City of Kendrick disbanding the JK Planning and Zoning Committee:
The public hearing has been moved to February 20, 2025 to follow legal publication. The City of Kendrick is looking to disband the joint P &Z Committee. The City of Kendrick feels it is their best interest to have a separate committee with the Kendrick Council serving as the P&Z Committee. If the City of Kendrick disbands with the City of Juliaetta, the City of Juliaetta will need to have a public hearing if we change any rules.
Express Employment:
Justin from Express Personnel provided information to the Council about hiring temporary employees if there are not any applicants for the Clerk and Treasurer positions that are open. They are the 2nd largest hiring company in the US. They are from Lewiston but are a franchise, so they have the benefit of being a huge headquarters but are locally owned. They can help with interviews, background checks & screening for potential employees and make sure that the employee is a good fit for the company. Express Employment will make sure the employee goes through a vetting process to insure office security, like any employee. Basically they match us with an employee. We will have a contract with Express Employment for 90 working days or 720 hours. Express Employment will pay the employee during the contract phase. If the City likes the employee, we may then permanently hire them after the contract ends.
Consider Latah County as Building Inspector for the City of Juliaetta:
Motion to approve Latah County as Building Inspector for the City of Juliaetta made by Councilmember Dodge. Seconded by Councilmember Fletcher. Motion passed.
Councilmember Anderson moved to go to Executive Session pursuant to Idaho Code 74-206
subsection 1: (a) and (j). Motion approved by roll call vote: Fletcher, yes; Dodge, Yes; Maland, NO; Anderson, Yes.
Motion to return to regular session made by Councilmember Anderson. Second, by Councilmember Dodge. Motion passed unanimously.
Motion to adjourn by Councilmember Anderson. Second, by Councilmember Dodge. Motion passed. Meeting adjourned at 8:49 pm.
Minutes of Juliaetta City Council Regular Meeting
The meeting was called to order at 7:03 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Motion by Councilmember Dodge to approve the Minutes from the January14, and January 30, 2025 Special City Council Meeting. Seconded by Councilmember Anderson. Motion carried.
Motion by Councilmember Anderson to approve the payables. Seconded by Councilmember Dodge. Motion carried.
Wastewater Treatment Plant Grant: Amendment #5, Owner Engineer Agreement to officially add labor monitoring services to Keller’s contract with the City. The purpose of this amendment is to add labor monitoring services of $19,700 back to the budget that will be completed during the construction phase to the Engineer’s scope of services. This work was previously going to be completed by the Clearwater Economic Development Agency (CEDA), however due to staffing shortages, CEDA will no longer be able to provide this service. For Exhibit A Modify the following:
- Labor Monitoring: Provide labor monitoring services during the requirements. This service is anticipated to occur over a 16-month period beginning in March 2025 and concluding on or before September 2026.
Motion by Councilmember Dodge to approve Amendment #5 Owner Engineer Agreement to officially add $19, 700 back to labor monitoring services to Keller’s contract with the City. Seconded by Councilmember Anderson. Motion carried.
Approval of hiring Temporary Office Staff with Express Personnel. Justin Cope explained to the council that he had been in contact with Express Personnel to hire temporary office staff in case we don’t get any applicants. They were very wise about hiring and have a lot of people in the pool to hire. They would oversee the hiring of the temporary employee. Justin handed out information from Express Personnel. Temporary employees from Express will be vetted properly and treated like regular employees. Justin will contact Express Personnel to attend the Special Meeting. Councilmember Dodge made a motion to table the discussion for the special meeting on February 18. 2025 Seconded by Councilmember Anderson. Motion carried.
Approval of Changing Office Hours:
The Clerk reported that office hours would be more efficient if office hours for the public would be 8:00 to 1:00. The Staff would then lock the door and work uninterrupted until 3:30 Monday – Thursday and be closed on Friday. This would give the Staff 7.5 hours per day and the 30 hours a week needed to be considered a full-time employee. The discussion with the council was that they did not like having the office closed on Friday. The Council decided table the discussion until another time. Councilmember Fletcher made a motion to table the discussion on changing the office hours until another time. Seconded by Councilmember Anderson. Motion carried.
Edward Mixich contractor for BJ Watkins:
Approval for manufactured home variance for developing lot within the city.
Mr. Mixich did not attend the meeting. The action item was moved to the Special meeting agenda for approval.
City of Juliaetta Emergency Preparedness Plan
Guests at the February 11th council meeting were: Steve Risken, Latah Co Disaster Service Manager; Austin Cole, Latah Co Disaster Service Asst. Manager; Brian Nickerson, Fire Chief for Rural Fire Districts; Mike McManis, Fire Warden- Idaho Department of Lands; Jason Stokes, Latah Co Commissioner and Asst Program Manager for Citizens Emergency Response Team; and Tony Johnson, Latah Co Commissioner.
All of these men are apart of a Team that takes care of Latah County. Juliaetta is a particiapant in the all hazard mitigation, county wildfire protection, and emergency operation plans. Every fire dept., every city, and town in the county are participants in these plans. In case of emergenies, these entities will provide contact numbers for information where citizens can get information on what to do and where to go. Latah County was the only County awarded two F-mag grants (fire management Assistance Grants). Never before has Latah County been awarded this grant. These grants help with the costs of fighting the fires a makes Latah County eligible for more Post Fire Mitigation Grants. . Juliaetta is a part of this plan until 2030.
Staff Reports
Maintenance:
- Justin Cope thanked Joe Dodge, city maintenance, for all his hard work and being supportive of the City.
- Justin submitted information from Latah County for the council to review to hire Latah County as the City of Juliaetta’s building inspector. Mayor Groseclose will sign the contract and get it back to Latah County so they can be our building inspector.
Councilmembers:
- Councilmember Dodge thanked the maintenance department for doing such a good job on plowing snow.
- Councilmember Anderson – No Report
- Councilmember Fletcher – No Report
- Councilmember Maland stated he is concerned about President Trump hold on grants because of the wastewater treatment plant grants.
Clerk:
- No Report
Treasurer:
- The Treasurer reported that she has been in communication with the City Auditor. The Auditor has requested to have a meeting to discuss the scope of the audit for FY2024; Identify any items of concern Council may have related to the City’s financial activity in FY2024; Discuss the turnover of staff and the effect on the required work needed to complete the audit. The Clerk will add Audit discussion to the Special meeting agenda on February 18, 2025.
Fire Department:
- No Report
Public Comments
- Jim Smith: Presented documents that is pertinent to proving that Old Main Street is a public road. He referenced points of interest on the city map and an email from Julie Fry Latah County Auditor. He is ready to sell property.
- Cynthia Nye, P &Z: Clarification of the email from Julie Fry, the email states that 6101 Old Main Street is in the city limits. It does not say specifically it is a city street. To be a city street, the city must own the right-of-way and the land under the right-of-way. Pursuant to Mr. Smith’s lawsuit against Kathy Groseclose, Mr. Smith succeeded in showing that he owns the land right up to Kathy Groseclose property and a few feet over, The City does not own this land. She stated that therefore, the end of Old Main Street is not a city road.
- Ann Green: Concerned over sand in the water at the Manor. She presented a baggie with sand and commented that the tub water was brown sometimes. She asked what could be done about this. The Maintenance Supervisor responded that the Manor had a leak for several months which he had brought it to the Manager’s attention. The leaks were not repaired for several months. He suspects that the Manor has old pipes with rust which are causing the brown color. He assured the council and guests that the city water is clean and meets every State criteria. It was suggested to get a filter. The Maintenance Supervisor stated that he will check into the problem.
- Judi Fuller: She wanted to bring to the attention of the Council that the Council Chamber is in violation of occupancy limits according to Mike McGee. She suggested that the city knock out the wall in the annex and make it part of the chamber. The Maintenance Supervisor stated that the library building will be available for larger meetings in the future.
- Jessie: Asked questions of our Emergency Responder Guests. He asked about the Gwen fire evacuation order. He stated on the City of Juliaetta Facebook page, they were trying to diminish the severity of the fire and trying to not have people worrying about the severity of the fire. Should people have immediately evacuated? Answer from Steve Riskin; Steve asked “Who are they?” Answer from Jessie “The Council”. Steve Riskin stated you should not believe the information on Facebook. Steve also stated that the Latah County Sheriff’s Department is the official command and they will be the only department to evacuate the citizens.
Motion made by Councilmember Dodge to go into executive session pursuant to Idaho Code 74-206 subsection 1: [f] at 8:14 pm. Motion carried by roll call vote: Anderson: yes, Dodge: yes, Maland: yes, Fletcher: yes.
Motion to return to regular session made by Councilmember Dodge and seconded by Councilmember Maland. Motion carried.
At 9:25 pm Councilmember Dodge made a motion to adjourn. Councilmember Maland seconded the motion, and it carried unanimously.
No action was taken in the executive session.
Minutes of Juliaetta City Council Special Meeting
Thursday, January30, 2025 6:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 5:58 pm by Mayor Richard Groseclose. The council members in attendance were Wendi Dodge, Nick Anderson, Amanda Fletcher, and Mark Maland. Also present were
Justin Cope, Maintenance Supervisor and Joe Dodge, maintenance.
Pledge of Allegiance
Councilmember Dodge moved to go to Executive Session pursuant to Idaho Code 74-206
subsection 1: (f). Motion approved by roll call vote: Fletcher, yes; Dodge, Yes; Maland, Yes; Anderson, Yes.
Motion to return to regular session made by Councilmember Dodge. Second, by Councilmember Fletcher. Motion passed unanimously.
Councilmember Dodge made a motion to reject Liberty Concrete’s bid due to the administrative errors in their bid packet where they did not answer correctly on whether they or any of their affiliates had previously been debarred or disqualified from other work within the last 5 years. Councilmember Dodge further motioned to accept Clearwater Construction & Management’s bid in the amount of $8,688,673.88 and recommend that we waive the requirement to include evidence of authority to bid per the Instructions to Bidders article 18.01. And furthermore, ask that the City Attorney prepare a letter to send to Liberty Concrete explaining the City’s decision. Councilmember Dodge further motioned to authorize the Mayor to sign the Notice of Award and eventual agreement following approval of the bidding process and agreement by the Idaho Department of Quality, USDA-Rural Development, and the US Army Corps of Engineers. The motion was seconded by Councilmember Fletcher. Motion passed.
Motion to adjourn by Councilmember Dodge. Second, by Councilmember Fletcher. Motion passed. Meeting adjourned at 7:42 pm.
Minutes of Juliaetta City Council Regular Meeting
Tuesday, January 14, 2025 7:00 pm
Juliaetta City Hall Council Chambers, 203 Main Street
The meeting was called to order at 7:03 pm by Mayor Richard Groseclose. Council members in attendance were Wendi Dodge, Nick Anderson, and Mark Maland. Also present were Clerk Melva Eichner, Treasurer Cindy Breckenridge, Public Works Supervisor Justin Cope, Fire Chief Clifford Heimgartner, and Joe Dodge, City Maintenance.
Pledge of Allegiance
Motion by Councilmember Dodge to approve the Minutes from the December 10, 2024, City Council Meeting. Seconded by Councilmember Anderson. Motion carried.
Motion by Councilmember Dodge to approve the payables. Seconded by Councilmember Anderson. Motion carried.
Next on the agenda was an action item from Judi Fuller for code enforcement and ticket book.
Judi Fuller was not able to attend the council meeting. The council discussed the ticket book item and no other city around us has a ticket book. It is not necessary because you will have to purchase the ticket book and hire someone to enforce it. The process the clerk has been working on with the city attorney. The discussion was to not purchase a ticket book and to put the ticket book issue to rest. Councilmember Maland made a motion to NOT purchase a ticket book and to continue with the process that we have in place as long as it is working. Seconded by Councilmember Dodge. Motion carried.
Appointment of new City Councilmember Amanda Fletcher. Councilmember Maland commented that he was disappointed that Eric McDowel was not appointed. Councilmember Anderson made a motion to accept the appointment of Amanda Fletcher for City Councilmember. Seconded by Councilmember Dodge. Motion carried.
Councilmember Amanda Fletcher was sworn into office by The City Clerk.
Staff Report:
Maintenance – Maintenance Supervisor, Justin Cope the city council approved the repairs to Well #9. The estimate for repairs was $55,487.50. This is about $5000 less than expected.
Justin reported that he and Joe have discussed putting off the repairs because Well #9 doesn’t
put out much water compared to Well #5. They would like to get the pump on Well #5 fixed first because it puts more water. It needs a higher horse power pump. All this has been DEQ coordinated. This should cost $20,000.00 or less for the pump.
Justin reported that Paul Rush has asked for permission for the VFW to sponsor a plaque on the bench at the Juliaetta Park for the VFW. There was no objection from the council.
Justin thanked everyone again for the Christmas light contest. The same person that sponsored the Christmas light contest would like to have a 4th of July Celebration at the park with fireworks. The consensus is that people are too afraid of fire danger.
Justin and Joe have been doing fire abatement. They are aggressively attacking brush, blackberries, and dead trees. They would like to burn the blackberries on the bike path and clean it up.
Councilmember Anderson suggested to Justin that we start buying Christmas lights now, especially because they are on sale now.
Council Members:
Councilmember Fletcher: No report
Councilmember Dodge: Commented that the Christmas lights was fun, and she enjoyed everyone that participated. Councilmember Dodge stated that at our last meeting it was brought up that the City of Juliaetta did not have an Emergency Preparedness Plan. Councilmember Dodge wanted to remind people that Latah County has a disaster service plan in place and the City of Juliaetta is part of that plan. The City Clerk and Fire Chief will be attending the meeting in Moscow and the City Clerk will invite someone from Latah County to our next regular council meeting to let the citizens of Juliaetta know that we do have a plan for emergencies.
Councilmember Anderson: Thank the Clerk and Fire Chief for participating in the Latah County emergency meeting. He also stated that the Christmas lights were great. This is the most Christmas lights he has ever seen in Juliaetta.
Councilmember Maland: Liked the Christmas lights and commented that he still was not in favor of the city donating $100 for the prize.
Clerk: Reported that the City Webpage is back up and running.Treasurer: Following up the quote on new computers, with the permission of the Mayor, we have a different computer company come in and give us a quote. They found new computers were not necessary and we made an executive decision to go with Computer Dr’s and the computers are much better.
The Road and Street Report has been completed on time. It is very important because we get huge financing from this. The Audit is still being worked on, and the year end is about halfway complete.
Maintenance/Joe Dodge: Reported that maintenance department will continue to work on fire prevention, by cleaning up different spots on a monthly basis to keep the brush under control.
Fire Dept: Fire Chief Clifford Heimgartner – no report
Public Comment: No Comments
Executive Session; Idaho Code 74-206 subsection 1: [f]
Motion made by Councilmember Anderson to go into executive session pursuant to Idaho Code 74-206 subsection 1: [f] at 7:27 pm. Motion carried by roll call vote: Anderson: yes, Dodge: yes, Maland: yes, Fletcher: yes.
Motion to return to regular session made by Councilmember Maland and seconded by Councilmember Dodge. Motion carried.
At 9:05 pm Councilmember Dodge made a motion to adjourn. Councilmember Maland seconded the motion, and it carried unanimously.
No action was taken in the executive session.
City Council Meeting Live Stream
2025 AGENDAS
February 18, 2025 Special Meeting